Operations Co-Ordinator

We are looking for an Operations Co-ordinator to join our team at Keegans, an RSK Group company. We are open to this being a full-time or a part-time position. This is an exciting opportunity best suited to a motivated, organised and proactive individual. Keegans are an award-winning engineering consultancy based in the Blackfriars area of London. Our team has grown to around 30 staff and counting. We have positioned ourselves as an industry expert with international reach and are celebrating 25 years of expertise in 2026.

Our Operations Co-ordinator is a beating heart of our consulting, providing executive support to our elite team of Building Surveyors, Fire Engineers, Cost Consultants and more. We are looking for someone who can be that point of operational contact, report the new work effectively and assist the Operations Management team with their day-to-day.

Responsibilities

• Raise and log new enquiries and projects on Deltek PIM, set up project files, and keep Service Line Leads informed with reference numbers throughout.
• Assist the Operations Manager, Service Line Leads and Marketing Team in drafting fee proposals and tenders, and maintain fee templates, calculators and pricing matrices with the Operations Director.
• Monitor fee forecasts and PO limits, raise and issue client invoices, review subconsultant invoices, support debt resolution alongside the Finance Team.
• Assist in drafting QA procedures and process flow charts, conduct project audits, ensure documentation is correctly filed, and support corrective actions.
• Prepare agendas, attend and minute internal and client meetings, and manage project delivery administration and tracking.
• Maintain consultancy qualifications records/matric, provide general administrative support to the consultancy team and Operations Director, and contribute to process efficiency improvements.

Qualifications and Experience

• Proven experience in an administration/operations role.
• Highly organisation skills with the ability to prioritise workload effectively.
• Excellent standard of spoken and written English.
• A degree in Business Administration/Business Management is desirable.

Keegans is an award-winning consultancy specialising in procuring, designing, managing and maintaining all aspects of the built environment, with a focus on sustainability. As an RICS registered consultancy, we deliver project management, cost consulting, building surveying, retrofit, fire safety and principal designer services to all areas of the construction and property industry. We support our clients in creating buildings that are environmentally responsible, cost-effective and comfortable for occupants. By integrating sustainable design principles into our delivery process, we help reduce energy and water consumption, minimise waste and pollution and promote a healthier living and working environment.

We believe in providing exceptional service to our clients and pursue a flexible and innovative approach to the challenges we encounter on their behalf. We are committed to a sustainable, ethical business practice, from interacting with clients, championing our people and respecting and mitigating the environmental impact of our projects.

Keegans is part of the RSK Group, a leading integrated environmental, engineering, and technical services business providing dynamic, multidisciplinary services to a wide range of sectors. RSK was founded in 1989 and has grown considerably since then. At RSK, we operate as a group of businesses that work together seamlessly, aiming for growth through diversification. Our strategy helps us build a strong and resilient business, capable of weathering external challenges, while also providing greater value to our clients and more opportunities for our employees.

Since the beginning, our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognise that our success hinges on our colleagues' growth. We’re committed to preserving RSK’s people-first culture, promoting innovation, and fostering a supportive and caring environment for collaboration.

At RSK, we want you to be part of our successes and help you reach your career aspirations. We take pride in offering employees fulfilling and challenging careers by promoting ongoing growth and empowering individuals to excel. We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences, and perspectives. We firmly believe that embracing and celebrating the diversity in our workforce makes us a stronger and more innovative company.

By providing workplace adjustments, we make it easier for people to confidently explore and pursue our career opportunities and recognise that flexibility is key to fostering a dynamic and thriving workplace. Many of our office-based positions benefit from a flexible working arrangement, allowing our team members to achieve a balance between professional and personal commitments. We actively encourage applications from candidates of all genders, races, ethnicities, ages, neurotypes, religions or beliefs, sexual orientations, and those with disabilities.

If you’re passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all.