At a Glance
- Tasks: Support our team by managing records, communications, and being the friendly face of our school.
- Company: Join a nurturing school dedicated to supporting children with special educational needs.
- Benefits: Enjoy health programmes, discounts, and a supportive work environment.
- Other info: Ongoing training and development opportunities in a friendly community.
- Why this job: Make a real impact in children's lives while growing your career.
- Qualifications: GCSEs in English and Maths, strong ICT skills, and a passion for helping others.
The predicted salary is between 24000 - 28000 £ per year.
We’re looking for a professional, organised, and friendly Administrative Assistant to join our team. This role requires a hands-on approach to administration, excellent organisational skills, and strong attention to detail. This is not a passive role; it requires someone who can anticipate needs, prepare in advance, and maintain meticulous records while ensuring clear and timely communication with staff, students, parents, and external partners.
What you’ll be doing:
- Maintaining and updating records and information systems in line with GDPR.
- Ensuring that attendance of pupils is recorded in line with school policy and procedures.
- Adhering to school absence procedures.
- Updating and maintaining the school calendar.
- Assisting with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary.
- Acting as the first point of contact for parents, carers and visitors arriving at the school.
- Dealing with telephone and face-to-face enquiries efficiently and in a professional, courteous, and supportive manner.
- Controlling access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures.
What we’re looking for:
- Essential:
- GCSEs in English and Maths.
- Experience in an administrative role handling confidential information.
- Strong ICT and communication skills.
- Organised, reliable, and a team player.
- Committed to safeguarding and confidentiality.
- Desirable:
- Experience in a school environment.
- Familiarity with Arbor MIS and safeguarding procedures.
Why join us?
- Supportive and friendly school community.
- Ongoing training and development opportunities.
- A rewarding role where you’ll make a real impact!
We value your hard work and dedication, and we’re committed to ensuring you feel supported, both professionally and personally so that you are in the best position to make the most impact for the children in our care. When you join Kedleston Group, you can be certain that your work will have purpose and meaning. You can also expect a supportive environment which enables you to excel in your role and grow in your career.
You will have access to an attractive benefits package including:
- Access to health and well-being programmes, including a free and confidential 24/7 helpline and counselling service.
- Discounts on retail, travel, and leisure through our benefits platform.
- Cycle to work scheme.
- Generous life cover.
Who are we?
Hawley Woods School provides a specialist environment and support primarily for autistic children and those needing a similarly adapted approach with small classes of 6-8 pupils within our calm, nurturing setting. Our school caters for children from the age of 7 up to 16 years (Key Stages 2, 3 and 4). We help children with an Education, Health and Care Plan (EHCP) who may be struggling to keep up with the pace of work, may be losing confidence, or struggling with the overwhelming sensory environment of their mainstream school. We also help children who have been out of education for a period of time, to positively re-engage in an education which takes into account any negative experiences they may have had in schools so far.
Hawley Woods School is part of Kedleston Group. We specialise in providing specialist education for children aged 7-19 with a range of special educational needs and disabilities (SEND). These include autistic spectrum condition (ASC), attention deficit hyperactivity disorder (ADHD) and social emotional and mental health needs (SEMH). We are committed to safeguarding and only recruit individuals suitable to work with children, subject to thorough vetting. As a Disability Confident and Equal Opportunities Employer, we welcome applicants from all backgrounds.
Administrative Assistant in Hart employer: KEDLESTON GROUP
At Hawley Woods School, we pride ourselves on being a supportive and friendly community dedicated to making a real impact in the lives of our students. As an Administrative Assistant, you will benefit from ongoing training and development opportunities, a comprehensive benefits package, and a nurturing environment that values your contributions and fosters your professional growth. Join us to be part of a meaningful mission where your work truly matters.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Hart
✨Tip Number 1
Get to know the school! Research Hawley Woods School and understand its values and mission. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice your communication skills! As an Administrative Assistant, you'll be the first point of contact for parents and visitors. Role-play common scenarios with a friend to boost your confidence and ensure you come across as friendly and professional.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed records or calendars in previous roles. This could be a great talking point during interviews and will demonstrate your ability to handle the responsibilities of the job.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows that you're proactive and keen to join our supportive community at Kedleston Group.
We think you need these skills to ace Administrative Assistant in Hart
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational skills. We want to see how you can keep things in order and manage multiple tasks efficiently. Use examples from your past experiences to demonstrate this!
Be Friendly and Professional:Since you'll be the first point of contact for parents and visitors, it's crucial to convey your friendly and professional attitude in your written application. A warm tone can go a long way in making a great first impression!
Attention to Detail is Key:We’re looking for someone who pays attention to detail, so make sure your application is free from typos and errors. Double-check everything before you hit send, as this reflects your meticulous nature!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at KEDLESTON GROUP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like maintaining records, managing emails, and handling enquiries. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Bring examples of how you've successfully managed multiple tasks in previous roles. Whether it's a project you organised or a system you implemented, be prepared to discuss how your organisational skills can benefit the school. This is key for a role that requires meticulous attention to detail.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially in a school environment. Think about how you would handle a busy day with various enquiries or how you'd manage sensitive information. Practising these scenarios will help you feel more confident during the interview.
✨Demonstrate Your Communication Skills
As the first point of contact for parents and visitors, strong communication is essential. Be ready to share examples of how you've effectively communicated in past roles. This could include handling difficult conversations or ensuring clear information flow among team members.
