Senior Administration officer, Full Time, Fixed Term, Mat leave: from July 2026 -October 31st 2027

Purpose of role: To provide effective administrative support that ensures the smooth and efficient daily operation of the school. To manage key processes, systems, and communications that support staff, students, and carers/families and contribute to a well organised learning environment.

Working with: Senior Leadership Team and colleagues at Wings School Notts, Kedleston Management Team, families/carers, visitors.

Reporting to: Office Manager.

Responsibilities and Professional Duties

• General: To ensure smooth administration of the school by providing a confidential administrative and telephone support service to the school, reporting to the office manager.
• Attendance: Complete process of attendance and liaise with the authorities when collecting attendance figures. Provide attendance data for Governance and as required by Kedleston Management team. Provide daily attendance summaries to SLT. Update attendance action plans and create and support attendance meetings with staff/students when necessary. Analyse end of half term attendance figures and send attendance letters accordingly to parents/carers/social workers/virtual schools.
• Training: Maintain the training matrix and contact staff when individual training needs to be renewed. Upload training certificates to electronic personnel records.
• Policies: Update and localise policies for Wings School as required. Update the Work Force Census when new staff start at Wings Notts. Distribute policies and other documents for staff sign off as requested by Office Manager.
• Professional Conduct: Ensure the safeguarding, and promotion of the welfare of all children in accordance with Wings’ ‘Safeguarding and Child Protection Policy’ and all associated Policies and procedures. Ensure the health & safety of children and staff by adhering to Wings School’s Health and Safety Policy. Develop effective professional and collaborative relationships with colleagues throughout Kedleston Group. Conduct duties in such a way that promotes a positive work environment.
• Training and Development: Participate in arrangements for your induction, supervision, appraisal and training & development. Undertake qualifications deemed necessary to fulfil the requirements of the post. Regularly review your own working methods and practice.

This job description was correct at the time of writing but may be subject to change and development according to the prevailing needs of Wings School Notts and Kedleston Group.

We are committed to safeguarding and protecting children and we expect all colleagues to share this commitment. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020 and is subject to a range of vetting checks including a criminal records disclosure.

We are a disability confident committed and equal opportunities employer, welcoming applications from all sections of the community.