At a Glance
- Tasks: Support our team by managing records, communications, and being the friendly face of our school.
- Company: Join a supportive school community dedicated to making a real impact on children's lives.
- Benefits: Enjoy health programmes, discounts, and a cycle to work scheme.
- Other info: Ongoing training and career growth opportunities await you!
- Why this job: Make a difference in a nurturing environment while developing your skills.
- Qualifications: GCSEs in English and Maths; strong ICT and communication skills required.
The predicted salary is between 24000 - 28000 £ per year.
We’re looking for a professional, organised, and friendly Administrative Assistant to join our team. This role requires a hands-on approach to administration, excellent organisational skills, and strong attention to detail. This is not a passive role; it requires someone who can anticipate needs, prepare in advance, and maintain meticulous records while ensuring clear and timely communication with staff, students, parents, and external partners.
What you’ll be doing:
- Maintaining and updating records and information systems in line with GDPR.
- Ensuring that attendance of pupils is recorded in line with school policy and procedures.
- Adhering to school absence procedures.
- Updating and maintaining the school calendar.
- Assisting with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary.
- Acting as the first point of contact for parents, carers and visitors arriving at the school.
- Dealing with telephone and face-to-face enquiries efficiently and in a professional, courteous, and supportive manner.
- Controlling access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures.
What we’re looking for:
- Essential: GCSEs in English and Maths.
- Experience in an administrative role handling confidential information.
- Strong ICT and communication skills.
- Organised, reliable, and a team player.
- Committed to safeguarding and confidentiality.
- Desirable: Experience in a school environment.
- Familiarity with Arbor MIS and safeguarding procedures.
Why join us?
- Supportive and friendly school community.
- Ongoing training and development opportunities.
- A rewarding role where you’ll make a real impact!
We value your hard work and dedication, and we’re committed to ensuring you feel supported, both professionally and personally so that you are in the best position to make the most impact for the children in our care.
When you join Kedleston Group, you can be certain that your work will have purpose and meaning. You can also expect a supportive environment which enables you to excel in your role and grow in your career.
You will have access to an attractive benefits package including:
- Access to health and well-being programmes, including a free and confidential 24/7 helpline and counselling service.
- Discounts on retail, travel, and leisure through our benefits platform.
- Cycle to work scheme.
- Generous life cover.
Hawley Woods School provides a specialist environment and support primarily for autistic children and those needing a similarly adapted approach with small classes of 6-8 pupils within our calm, nurturing setting. Our school caters for children from the age of 7 up to 16 years (Key Stages 2, 3 and 4). We help children with an Education, Health and Care Plan (EHCP) who may be struggling to keep up with the pace of work, may be losing confidence, or struggling with the overwhelming sensory environment of their mainstream school. We also help children who have been out of education for a period of time, to positively re-engage in an education which takes into account any negative experiences they may have had in schools so far.
Hawley Woods School is part of Kedleston Group. We specialise in providing specialist education for children aged 7-19 with a range of special educational needs and disabilities (SEND). These include autistic spectrum condition (ASC), attention deficit hyperactivity disorder (ADHD) and social emotional and mental health needs (SEMH). We are committed to safeguarding and only recruit individuals suitable to work with children, subject to thorough vetting. As a Disability Confident and Equal Opportunities Employer, we welcome applicants from all backgrounds.
Locations
Administrative Assistant in Blackwater, Hampshire employer: Kedleston Group Ltd
At Hawley Woods School, part of the Kedleston Group, we pride ourselves on being a supportive and friendly community dedicated to making a real impact in the lives of our students. As an Administrative Assistant, you will benefit from ongoing training and development opportunities, a comprehensive benefits package, and a nurturing environment that values your contributions and fosters your professional growth. Join us in a role where your hard work is recognised and rewarded, and where you can truly make a difference in the education of children with special educational needs.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Blackwater, Hampshire
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching the school and its values. Familiarise yourself with their approach to education and safeguarding. This will help you tailor your responses and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice your communication skills! As the first point of contact, you'll need to be friendly and professional. Role-play common scenarios with a friend to boost your confidence and ensure you're ready to handle enquiries smoothly.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about wanting to be part of our supportive and friendly school community.
We think you need these skills to ace Administrative Assistant in Blackwater, Hampshire
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational skills. We want to see how you can keep things in order and manage multiple tasks efficiently. Use examples from your past experiences to demonstrate this!
Be Friendly and Professional:Since you'll be the first point of contact for parents and visitors, it's crucial to convey your friendly and professional attitude in your written application. A warm tone can go a long way in making a great first impression!
Attention to Detail is Key:We’re looking for someone who pays attention to detail, so make sure your application is free from typos and errors. Double-check everything before you hit send, as this reflects your commitment to maintaining meticulous records.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows that you’re keen on joining our supportive and friendly school community.
How to prepare for a job interview at Kedleston Group Ltd
✨Know Your Stuff
Before the interview, make sure you understand the role of an Administrative Assistant in a school environment. Familiarise yourself with GDPR regulations and how they apply to record-keeping. This will show that you're proactive and ready to handle sensitive information.
✨Show Off Your Organisational Skills
Prepare examples of how you've successfully managed records or schedules in previous roles. Bring a portfolio if possible, showcasing your ability to maintain meticulous records and manage multiple tasks efficiently. This will demonstrate your organisational prowess.
✨Practice Your Communication
Since you'll be the first point of contact for parents and visitors, practice how you would handle various enquiries. Role-play with a friend or family member to ensure you can communicate clearly and professionally, both in person and over the phone.
✨Be Ready to Discuss Safeguarding
Understand the safeguarding procedures relevant to the school environment. Be prepared to discuss how you would ensure the safety of students and visitors. Showing that you take safeguarding seriously will highlight your commitment to the role and the well-being of the children.
