Music Administrator (part-time) in Oxford

Following the success of Keble Chapel’s 150th anniversary, and associated increase in musical activity, we are now looking to build upon the tremendous work already achieved in developing the musical life of our college and its choir. The Chapel choir consists of c.27 singers, including 20 Choral Scholars and 7 Graduate Choral Assistants. Most Choral Scholars are Keble undergraduates, though a number of undergraduate and graduate scholars attend other colleges. The choir sings three regular chapel services each week of full term (Tuesday Evensong, Thursday Compline, and Sunday Eucharist) and undertakes foreign tours (USA in 2026; Hong Kong, Macau and Singapore in 2025, Italy in 2024), concerts, broadcasts, recordings, and occasional internal events including alumni events, weddings and memorial services. The Chapel houses one of the finest organs in the UK (IV/48 – Tickell / Ruffatti) and hosts a termly organ recital series in addition to occasional recitals. As Oxford’s only festival of its type, the annual Keble Early Music Festival (normally sixth week of Hilary Term) contributes significantly to the cultural life of the College and wider university and city. Due to its favourable acoustics and excellent organ, our Chapel is also in high demand by external groups as a venue for concerts and recordings.

The Music Administrator Role

The Music Administrator takes a key co‑ordinating role at the centre of the College’s Music Department, providing organisational support for our busy and diverse programme of musical activities. They also hold the lead responsibility for the publicity of our musical activities. The role can be divided into four key areas:

• Administrative support to the choir during term and for external engagements: The production and distribution of the termly music list, management of choir diary and regular communication of schedules and information to choir members, general administrative tasks, including room bookings, invoice coding, financial arrangements for scholars/GCAs, booking of singers, ordering music, arrangement of instrument maintenance/tuning, liaising with visiting choirs and recording companies, completion of the college PRS form.
• Hands‑on organisation relating to choir and music events: Including photocopying, assistance on open days and arrangement of furniture, overseeing the allocation/maintenance/cleaning of choir robes, organisation and planning of foreign tours/recordings/concerts in conjunction with tour companies, venues, and hotels, preparation of programmes and other documents.
• Keble Early Music Festival: Timely communication with artists on programming and concert requirements and preparation of concert programmes, arranging contracts and payments for artists, arrangement of box office and ticketing process, internal seating/lighting arrangements, and assistance in venue preparation.
• Front‑of‑house management and scheduling: Leading on all aspects of music‑related publicity to all audiences (including college, university, general public, promoters, and other third parties), making use of print publicity, online and social media, and all other forms of publicity, leading on publicising musical events including regular services, concerts and other special events, leading on publicity for recruitment to the choir and organ scholarships, co‑ordination of external publicity and distribution relating to KEMF and other events, development and promotion of the choir’s professional engagements and reputation including website update and development.

The Music Administrator also undertakes other tasks required for the efficient administration and support of the choir under the direction of the Director of Music. There may be occasional need to work evenings or weekends, which will be agreed in advance and for which time off will be given in lieu. A reasonable degree of flexibility is required in order to carry out the duties of the role. The College is an equal opportunities employer.