Group Accounts Manager

The Group Accounts Manager at Kebabs Faktory serves as the financial backbone of our growing Quick Service Restaurant (QSR) operation. This role oversees end-to-end financial management — from ensuring daily transaction accuracy in XERO to delivering monthly management reporting — while leading the accounts function and partnering closely with operations, procurement, and outlet teams to drive financial discipline across the business.

Key Responsibilities

• Manage the full-cycle Accounts Payable (AP) and Accounts Receivable (AR) functions, ensuring accurate invoice verification, timely data entry, and prompt payment processing.
• Oversee all financial data entry, reconciliations, and bookkeeping in XERO, maintaining accurate and audit‑ready records at all times.
• Prepare monthly, quarterly, and annual financial reports, including Profit & Loss statements, balance sheets, and cash flow reports.
• Conduct monthly Cost of Goods Sold (COGS) analysis across all Kebabs Faktory outlets, identifying variances and highlighting potential cost risks to management.
• Generate and submit monthly sales reports from the POS system to landlords and other stakeholders accurately and within required timelines.
• Monitor cash flow, expenses, and vendor payments to support smooth day‑to‑day business operations.

Systems Ownership

• Act as the key administrator for the company HRMS (Infotech), maintaining employee records, onboarding/offboarding documentation, and data accuracy.
• Champion effective use of XERO across the finance function, identifying opportunities to automate and streamline workflows.
• Coordinate with POS systems to extract, validate, and distribute sales data for management reporting and landlord submissions.
• Ensure accurate filing and maintenance of all financial and HR documentation.

Vendor & Stakeholder Management

• Maintain up‑to‑date Statements of Account (SOA) for all suppliers and customers, proactively managing outstanding balances and reconciliations.
• Build strong working relationships with vendors and suppliers, resolving invoice discrepancies and payment queries efficiently.
• Collaborate closely with operations, procurement, and outlet teams to investigate and resolve financial discrepancies.
• Liaise with external auditors, tax agents, banks, and regulatory authorities as required.

Team Leadership & Compliance

• Supervise and guide Accounts Assistants or junior finance staff, reviewing work for accuracy and compliance.
• Ensure all financial operations comply with accounting standards, tax regulations, and company internal controls.
• Maintain strict confidentiality of financial and employee information.
• Provide administrative and financial support to senior management when required.

Qualifications & Requirements

• Degree in Accounting, Finance, or a related discipline.
• Minimum 3–5 years of relevant experience in an Accounts Executive, Senior Accounts Assistant, or Accounts Manager role.
• Prior experience in the F&B, hospitality, or QSR industry is strongly preferred.

Systems & Technical Skills

• Mandatory proficiency in XERO accounting software.
• Experience using HRMS and POS systems preferred.
• Strong Microsoft Excel skills, including Pivot Tables, reconciliations, and financial reporting.
• Strong understanding of: Accounts Payable & Receivable, Bank reconciliations, COGS and inventory costing, Financial reporting, GST and basic payroll administration.

Competencies

• Accuracy & Attention to Detail: Maintains a high level of precision in financial records, reconciliations, and reporting with minimal errors.
• Ownership Mindset: Takes full accountability for the finance function and proactively identifies and resolves issues before escalation.
• Communication Skills: Communicates clearly and professionally with vendors, landlords, auditors, and internal stakeholders.
• Organisation & Time Management: Able to manage multiple deadlines across reporting cycles, payroll timelines, and operational requests in a fast‑paced environment.
• Confidentiality & Integrity: Handles sensitive financial and personnel information with discretion and professionalism.
• Commercial & Operational Understanding: Understands the fast‑paced nature of QSR/F&B operations and adapts financial processes to support operational efficiency and profitability.