Events Coordinator

Job Description

Events Coordinator
A mid-level events coordinator responsible for planning, coordinating, and executing corporate events including hospitality experiences, trade shows, exhibitions, and internal parties. The role is part-time (three days per week, 9:00-15:00), with flexibility required for event attendance, which may involve evenings, weekends, and occasional travel within the UK and abroad.
Reports to: Marketing Director
Works closely with: Marketing, Sales, and external vendors

Key Responsibilities

• Plan, coordinate, and execute a wide range of corporate events (hospitality, trade shows, exhibitions, client functions, internal celebrations).
• Liaise with venues, vendors, and suppliers to ensure smooth event logistics.
• Coordinate travel, accommodation, and on-site support for events.
• Oversee event set-up, execution, and breakdown, ensuring a professional and seamless experience.
• Manage event budgets, track expenses, and provide post-event reports.
• Support marketing campaigns by ensuring event branding, collateral, and materials are on point.
• Maintain the events calendar and ensure deadlines are met.
• Act as on-the-ground point of contact during events, including international or out-of-hours commitments.

Required Skills & Experience

• 3+ years\’ experience in corporate events coordination or management.
• Strong organisational and project management skills with attention to detail.
• Excellent communication and stakeholder management skills.
• Ability to work independently and manage multiple priorities.
• Flexibility to travel and work outside typical hours when required.
• Budget management and vendor negotiation experience.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and basic event/project management tools.

Address

A Building 307
Aviation Park
Bournemouth Airport
Dorset BH23 6NW