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- Tasks: Support the Wills & Probate team by managing files and client communications.
- Company: Respected legal firm in Malton with a personal approach to client service.
- Benefits: 25 days holiday, discounted legal fees, and training opportunities.
- Why this job: Join a supportive culture where your organisational skills make a real difference.
- Qualifications: Strong admin skills; legal experience is a plus but not essential.
- Other info: Monday to Friday, 9am – 5pm, with excellent career development potential.
The predicted salary is between 28800 - 42000 £ per year.
Are you an organised, people-focused Legal Secretary who loves being the calm, capable person that keeps everything moving? Our client is a respected legal firm based in Malton, known for delivering high-quality advice with a truly personal approach. They’re now looking for a Secretary to support their Wills & Probate team, a department where empathy, accuracy and professionalism really matter. Legal experience is preferred but not essential. If you’ve worked as a secretary/administrator in professional services (accountancy, finance, property etc.) or within medical/NHS settings and you’re confident handling sensitive information, they’d love to hear from you.
What the Legal Secretary job involves:
- Supporting fee earners and ensuring files progress efficiently and compliantly.
- Producing and amending legal documents and correspondence (digital dictation/audio typing and copy typing).
- Preparing probate and estate administration documentation, forms and client packs.
- Opening, maintaining and closing files in line with firm procedures (including onboarding and AML checks support).
- Managing fee earners’ diaries, appointments, meetings and client communications.
- Dealing with incoming calls and emails, taking accurate messages and handling queries professionally.
- Document management: scanning, saving, filing, bundling and ensuring version control.
- Liaising with clients, executors, beneficiaries, third parties and other professionals.
- Supporting billing, time recording, matter administration and general file housekeeping.
- Assisting the team to meet deadlines and ensure matters move forward smoothly.
Skills required:
- Strong admin / secretarial foundation and the right mindset.
- Warm, professional and confident with clients (often at sensitive times).
- Highly organised with excellent attention to detail.
- Comfortable prioritising a busy workload and meeting deadlines.
- A clear communicator with strong written skills.
- IT confident (Microsoft Office essential; legal case management experience is a bonus).
- Discreet and trustworthy with confidential information.
- Proactive, helpful, and happy to get stuck in.
- Experience from within a professional services setting.
Other information:
- Monday to Friday, 9am – 5pm (35 hours per week).
- Supportive, people-first culture with training and development opportunities.
- Discounted legal fees.
- 25 days holiday, plus bank holidays.
Legal Secretary in Malton employer: KD Recruitment
Contact Detail:
KD Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary in Malton
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to the legal sector. We recommend role-playing with a friend or family member to boost your confidence and ensure you can showcase your organisational skills and attention to detail.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds.
✨Tip Number 4
Apply directly through our website for the best chance at landing that Legal Secretary gig. We’re always looking for organised, people-focused individuals like you, and applying directly can sometimes give you an edge over other candidates!
We think you need these skills to ace Legal Secretary in Malton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Legal Secretary role. Highlight any admin or secretarial experience, especially in professional services, to show us you’re the right fit!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Share why you’re passionate about supporting the Wills & Probate team and how your warm, professional approach can make a difference. We love a personal touch!
Showcase Your Attention to Detail: In a role where accuracy matters, it’s crucial to demonstrate your attention to detail. Double-check your application for typos and ensure all information is clear and concise. We appreciate a polished submission!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Let’s get started on this journey together!
How to prepare for a job interview at KD Recruitment
✨Know Your Legal Lingo
Familiarise yourself with basic legal terminology, especially related to Wills and Probate. This will not only show your interest in the role but also help you communicate effectively during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed busy workloads or prioritised tasks in previous roles. Being able to demonstrate your organisational prowess will resonate well with the firm's need for a calm and capable secretary.
✨Practice Empathy in Communication
Since you'll be dealing with clients during sensitive times, practice how you would approach these conversations. Showing that you can handle delicate situations with warmth and professionalism will set you apart.
✨Be Ready to Discuss Confidentiality
Think about scenarios where you've had to manage confidential information. Be prepared to discuss how you ensure discretion and trustworthiness, as this is crucial in a legal environment.
