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- Tasks: Support the Wills & Probate team by managing files and client communications.
- Company: Respected legal firm in Malton with a personal approach to client service.
- Benefits: 25 days holiday, discounted legal fees, and a supportive culture.
- Other info: Monday to Friday, 9am – 5pm with training and development opportunities.
- Why this job: Join a people-first environment where your organisational skills make a real difference.
- Qualifications: Strong admin skills; legal experience is a plus but not essential.
The predicted salary is between 24000 - 36000 £ per year.
Are you an organised, people-focused Legal Secretary who loves being the calm, capable person that keeps everything moving? Our client is a respected legal firm based in Malton, known for delivering high-quality advice with a truly personal approach. They’re now looking for a Secretary to support their Wills & Probate team, a department where empathy, accuracy and professionalism really matter. Legal experience is preferred but not essential. If you’ve worked as a secretary/administrator in professional services (accountancy, finance, property etc.) or within medical/NHS settings and you’re confident handling sensitive information, they’d love to hear from you.
What the Legal Secretary job involves:
- Supporting fee earners and ensuring files progress efficiently and compliantly.
- Producing and amending legal documents and correspondence (digital dictation/audio typing and copy typing).
- Preparing probate and estate administration documentation, forms and client packs.
- Opening, maintaining and closing files in line with firm procedures (including onboarding and AML checks support).
- Managing fee earners’ diaries, appointments, meetings and client communications.
- Dealing with incoming calls and emails, taking accurate messages and handling queries professionally.
- Document management: scanning, saving, filing, bundling and ensuring version control.
- Liaising with clients, executors, beneficiaries, third parties and other professionals.
- Supporting billing, time recording, matter administration and general file housekeeping.
- Assisting the team to meet deadlines and ensure matters move forward smoothly.
Skills required:
- Strong admin / secretarial foundation and the right mindset.
- Warm, professional and confident with clients (often at sensitive times).
- Highly organised with excellent attention to detail.
- Comfortable prioritising a busy workload and meeting deadlines.
- A clear communicator with strong written skills.
- IT confident (Microsoft Office essential; legal case management experience is a bonus).
- Discreet and trustworthy with confidential information.
- Proactive, helpful, and happy to get stuck in.
- Experience from a professional services setting.
Other information:
- Monday to Friday, 9am – 5pm (35 hours per week).
- Supportive, people-first culture with training and development opportunities.
- Discounted legal fees.
- 25 days holiday, plus bank holidays.
Legal Secretary employer: KD Recruitment
Contact Detail:
KD Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to the legal sector. Think about how your organisational skills and attention to detail can shine through in your answers, especially when discussing sensitive information handling.
✨Tip Number 3
Showcase your IT skills! Make sure you're comfortable with Microsoft Office and any legal case management software. If you can demonstrate your tech-savviness during interviews, it’ll give you an edge over other candidates.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Legal Secretary role. Highlight any admin or secretarial experience, especially in professional services, and don’t forget to mention your attention to detail and organisational skills!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to show off your personality and explain why you’re the perfect fit for our Wills & Probate team. Mention your ability to handle sensitive information and your proactive approach.
Showcase Your Communication Skills: As a Legal Secretary, clear communication is key. Make sure your written application is well-structured and free of errors. This will demonstrate your strong written skills and professionalism right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at KD Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Legal Secretary. Familiarise yourself with tasks like document management and client communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an organised person, be ready to share examples of how you've managed busy workloads in the past. Think about specific situations where your attention to detail made a difference. This will highlight your ability to keep everything moving smoothly, which is crucial for this role.
✨Practice Your Communication Skills
Since you'll be dealing with clients and professionals, practice clear and confident communication. You might want to prepare answers to common questions about handling sensitive information or managing client queries. This will help you come across as warm and professional during the interview.
✨Be Ready to Discuss IT Proficiency
Make sure you're comfortable discussing your IT skills, especially with Microsoft Office. If you have experience with legal case management software, mention it! Being tech-savvy is a big plus, so be prepared to talk about how you've used technology to improve efficiency in your previous roles.