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- Tasks: Support the Wills & Probate team by managing files and client communications.
- Company: Respected legal firm in York with a personal approach to client service.
- Benefits: 25 days holiday, discounted legal fees, and training opportunities.
- Other info: Monday to Friday, 9am to 5pm, with excellent career development potential.
- Why this job: Join a supportive culture where your organisational skills make a real difference.
- Qualifications: Strong admin skills; legal experience is a plus but not essential.
The predicted salary is between 28800 - 43200 £ per year.
Are you an organised, people-focused Legal Secretary who loves being the calm, capable person that keeps everything moving? Our client is a respected legal firm based in York, known for delivering high-quality advice with a truly personal approach. They are now looking for a Secretary to support their Wills & Probate team, a department where empathy, accuracy and professionalism really matter. Legal experience is preferred but not essential. If you have worked as a secretary/administrator in professional services (accountancy, finance, property etc.) or within medical/NHS settings and you are confident handling sensitive information, they would love to hear from you.
What the Legal Secretary job involves:
- Supporting fee earners and ensuring files progress efficiently and compliantly.
- Producing and amending legal documents and correspondence (digital dictation/audio typing and copy typing).
- Preparing probate and estate administration documentation, forms and client packs.
- Opening, maintaining and closing files in line with firm procedures (including onboarding and AML checks support).
- Managing fee earners' diaries, appointments, meetings and client communications.
- Dealing with incoming calls and emails, taking accurate messages and handling queries professionally.
- Document management: scanning, saving, filing, bundling and ensuring version control.
- Liaising with clients, executors, beneficiaries, third parties and other professionals.
- Supporting billing, time recording, matter administration and general file housekeeping.
- Assisting the team to meet deadlines and ensure matters move forward smoothly.
Skills required:
- Strong admin/secretarial foundation and the right mindset.
- Warm, professional and confident with clients (often at sensitive times).
- Highly organised with excellent attention to detail.
- Comfortable prioritising a busy workload and meeting deadlines.
- A clear communicator with strong written skills.
- IT confident (Microsoft Office essential; legal case management experience is a bonus).
- Discreet and trustworthy with confidential information.
- Proactive, helpful, and happy to get stuck in.
- Experience from within a professional services setting.
Other information:
- Monday to Friday, 9am - 5pm (35 hours per week).
- Supportive, people-first culture with training and development opportunities.
- Discounted legal fees.
- 25 days holiday, plus bank holidays.
Locations
Legal Secretary in York, Yorkshire employer: KD Recruitment Limited
Contact Detail:
KD Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary in York, Yorkshire
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your interview game on point! Research common questions for Legal Secretary roles and practice your responses. Remember, they want to see your organisational skills and how you handle sensitive situations, so be ready to share examples from your past experiences.
✨Tip Number 3
Show off your tech skills! Make sure you're comfortable with Microsoft Office and any legal case management software. If you can demonstrate your IT confidence during interviews, it’ll give you an edge over other candidates.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining us. Plus, it gives you a chance to showcase your enthusiasm for the role and the firm’s values.
We think you need these skills to ace Legal Secretary in York, Yorkshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Legal Secretary role. Highlight any admin or secretarial experience, especially in professional services, to show us you’re the right fit!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Share why you’re passionate about supporting the Wills & Probate team and how your warm, professional approach can make a difference. We love a personal touch!
Showcase Your Attention to Detail: In a role where accuracy is key, demonstrate your attention to detail in your application. Whether it’s through error-free documents or clear communication, we want to see that you can handle sensitive information with care.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any updates from us!
How to prepare for a job interview at KD Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary. Familiarise yourself with tasks like document management, diary handling, and client communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've managed busy workloads or prioritised tasks in previous roles. Use specific scenarios to illustrate your organisational prowess, as this is crucial for the role. Remember, they want someone who can keep everything moving smoothly!
✨Emphasise Your People Skills
As a Legal Secretary, you'll often be dealing with clients during sensitive times. Highlight your ability to communicate clearly and empathetically. Share experiences where you've successfully handled difficult conversations or provided support to clients, showcasing your warm and professional approach.
✨Prepare for Practical Assessments
Be prepared for potential practical assessments during the interview, such as typing tests or document preparation tasks. Brush up on your Microsoft Office skills and practice audio typing if possible. This will not only boost your confidence but also demonstrate your readiness for the role.