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- Tasks: Support the Wills & Probate team by managing files and client communications.
- Company: Respected legal firm in York with a personal approach to client service.
- Benefits: 25 days holiday, discounted legal fees, and training opportunities.
- Other info: Monday to Friday, 9am to 5pm, with excellent career development potential.
- Why this job: Join a supportive culture where your organisational skills make a real difference.
- Qualifications: Strong admin skills; legal experience is a plus but not essential.
The predicted salary is between 28800 - 43200 £ per year.
Are you an organised, people-focused Legal Secretary who loves being the calm, capable person that keeps everything moving? Our client is a respected legal firm based in York, known for delivering high-quality advice with a truly personal approach. They are now looking for a Secretary to support their Wills & Probate team, a department where empathy, accuracy and professionalism really matter. Legal experience is preferred but not essential. If you’ve worked as a secretary/administrator in professional services (accountancy, finance, property etc.) or within medical/NHS settings and you’re confident handling sensitive information, they’d love to hear from you.
What the Legal Secretary job involves:
- Supporting fee earners and ensuring files progress efficiently and compliantly.
- Producing and amending legal documents and correspondence (digital dictation/audio typing and copy typing).
- Preparing probate and estate administration documentation, forms and client packs.
- Opening, maintaining and closing files in line with firm procedures (including onboarding and AML checks support).
- Managing fee earners diaries, appointments, meetings and client communications.
- Dealing with incoming calls and emails, taking accurate messages and handling queries professionally.
- Document management: scanning, saving, filing, bundling and ensuring version control.
- Liaising with clients, executors, beneficiaries, third parties and other professionals.
- Supporting billing, time recording, matter administration and general file housekeeping.
- Assisting the team to meet deadlines and ensure matters move forward smoothly.
Skills required:
- Strong admin / secretarial foundation and the right mindset.
- Warm, professional and confident with clients (often at sensitive times).
- Highly organised with excellent attention to detail.
- Comfortable prioritising a busy workload and meeting deadlines.
- A clear communicator with strong written skills.
- IT confident (Microsoft Office essential; legal case management experience is a bonus).
- Discreet and trustworthy with confidential information.
- Proactive, helpful, and happy to get stuck in.
- Experience from within a professional services setting.
Other information:
- Monday to Friday, 9am-5pm (35 hours per week).
- Supportive, people-first culture with training and development opportunities.
- Discounted legal fees.
- 25 days holiday, plus bank holidays.
Legal Secretary in Middlesbrough employer: KD Recruitment Limited
Contact Detail:
KD Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary in Middlesbrough
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field or join relevant groups online. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Show them you’re not just another candidate; you’re genuinely interested in their work and values. Tailor your responses to highlight how your skills fit their needs.
✨Tip Number 3
Practice your communication skills! As a Legal Secretary, you'll need to be clear and professional. Try mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Legal Secretary in Middlesbrough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Legal Secretary role. Highlight any admin or secretarial experience, especially in professional services, to show us you’re the right fit!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Share why you’re passionate about supporting the Wills & Probate team and how your warm, professional approach can make a difference. We love a personal touch!
Showcase Your Attention to Detail: In a role where accuracy is key, demonstrate your attention to detail in your application. Whether it’s through error-free documents or clear communication, we want to see that you take pride in your work.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any updates from us!
How to prepare for a job interview at KD Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary. Familiarise yourself with tasks like document management, diary handling, and client communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and met deadlines, especially in high-pressure situations.
✨Practice Empathy and Professionalism
Given the sensitive nature of the work, it's crucial to convey warmth and professionalism during the interview. Think of scenarios where you've dealt with clients or colleagues in sensitive situations and be ready to discuss how you handled those interactions with care and discretion.
✨Brush Up on IT Skills
As a Legal Secretary, you'll need to be comfortable with Microsoft Office and possibly legal case management software. If you have experience with these tools, be prepared to talk about it. If not, consider doing a quick refresher on basic functions to boost your confidence.