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- Tasks: Support the Wills & Probate team by managing files and client communications.
- Company: Respected legal firm in Malton with a personal approach to client service.
- Benefits: 25 days holiday, discounted legal fees, and a supportive culture.
- Why this job: Join a people-first environment where your organisational skills make a real difference.
- Qualifications: Strong admin skills; legal experience is a plus but not essential.
- Other info: Monday to Friday, 9am - 5pm with training and development opportunities.
The predicted salary is between 28800 - 43200 £ per year.
Are you an organised, people-focused Legal Secretary who loves being the calm, capable person that keeps everything moving? Our client is a respected legal firm based in Malton, known for delivering high-quality advice with a truly personal approach. They are now looking for a Secretary to support their Wills & Probate team, a department where empathy, accuracy and professionalism really matter. Legal experience is preferred but not essential. If you have worked as a secretary/administrator in professional services (accountancy, finance, property etc.) or within medical/NHS settings and you are confident handling sensitive information, they would love to hear from you.
What the Legal Secretary job involves:
- Supporting fee earners and ensuring files progress efficiently and compliantly.
- Producing and amending legal documents and correspondence (digital dictation/audio typing and copy typing).
- Preparing probate and estate administration documentation, forms and client packs.
- Opening, maintaining and closing files in line with firm procedures (including onboarding and AML checks support).
- Managing fee earners diaries, appointments, meetings and client communications.
- Dealing with incoming calls and emails, taking accurate messages and handling queries professionally.
- Document management: scanning, saving, filing, bundling and ensuring version control.
- Liaising with clients, executors, beneficiaries, third parties and other professionals.
- Supporting billing, time recording, matter administration and general file housekeeping.
- Assisting the team to meet deadlines and ensure matters move forward smoothly.
Skills required:
- Strong admin / secretarial foundation and the right mindset.
- Warm, professional and confident with clients (often at sensitive times).
- Highly organised with excellent attention to detail.
- Comfortable prioritising a busy workload and meeting deadlines.
- A clear communicator with strong written skills.
- IT confident (Microsoft Office essential; legal case management experience is a bonus).
- Discreet and trustworthy with confidential information.
- Proactive, helpful, and happy to get stuck in.
- Experience from a professional services setting.
Other information:
- Monday to Friday, 9am - 5pm (35 hours per week).
- Supportive, people-first culture with training and development opportunities.
- Discounted legal fees.
- 25 days holiday, plus bank holidays.
Legal Secretary in Malton employer: KD Recruitment Limited
Contact Detail:
KD Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary in Malton
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to the legal sector. Think about how your organisational skills and attention to detail can shine through in your answers, especially when discussing sensitive information handling.
✨Tip Number 3
Showcase your tech skills! Familiarise yourself with Microsoft Office and any legal case management software that might be relevant. Being IT confident can set you apart from other candidates and show you're ready to hit the ground running.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from motivated candidates like you. Plus, it gives us a chance to see your enthusiasm for the role right from the start.
We think you need these skills to ace Legal Secretary in Malton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Legal Secretary role. Highlight any admin or secretarial experience, especially in professional services, and don’t forget to mention your attention to detail and organisational skills!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to show off your personality and explain why you’re the perfect fit for the Wills & Probate team. Mention your empathy and professionalism, as these are key traits for this role.
Showcase Your Communication Skills: Since this role involves liaising with clients and handling sensitive information, make sure your written application demonstrates your clear communication style. Use concise language and check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at KD Recruitment Limited
✨Know Your Legal Stuff
Even if you don't have direct legal experience, brush up on basic legal terminology and processes related to Wills & Probate. This shows your interest in the field and helps you communicate more effectively during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed busy workloads or prioritised tasks in previous roles. Being able to demonstrate your organisational prowess will resonate well with the firm's need for a calm and capable Legal Secretary.
✨Practice Your Communication
Since you'll be dealing with clients during sensitive times, practice clear and professional communication. Role-play common scenarios you might encounter, like handling client queries or taking messages, to show you're ready for the role.
✨Be Ready to Discuss Confidentiality
Given the nature of the work, be prepared to discuss how you handle sensitive information. Share specific examples from past experiences where discretion was key, highlighting your trustworthiness and professionalism.
