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For Companies At a Glance
- Tasks: Manage daily office operations and support various business functions.
- Company: Join a growing global technology company with a vibrant culture.
- Benefits: Competitive salary, 30 days holiday, and training opportunities.
- Other info: 10-month maternity cover with potential for future opportunities.
- Why this job: Be the friendly face of the office and make a real impact.
- Qualifications: Experience in office administration and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a confident, proactive and approachable Business Administrator to take ownership of the day-to-day running of our office and support wider business operations. This is a varied, hands-on role covering office coordination, facilities and maintenance, Health & Safety compliance, fleet administration, and software subscription licensing and contract support. You’ll play a key role in keeping the office running smoothly, building strong relationships across the business, and ensuring high standards are maintained at all times.
Key Responsibilities
- Office & Business Support
- Take ownership of daily office operations, ensuring a well-organised, tidy & presentable, professional and welcoming environment.
- Act as a friendly and confident first point of contact for staff, visitors and external contacts.
- Manage reception, meeting rooms, kitchen areas and office supplies.
- Handle calls, emails, post and general correspondence.
- Welcome visitors and provide office tours for new starters.
- Organise internal meetings, events and team activities, working closely with the Communications team.
- Proactively support teams across the business, anticipating needs and keeping things on track.
- Maintain accurate records, documentation and internal systems.
- Facilities & Maintenance
- Manage relationships with contractors and suppliers (cleaning, maintenance, H&S, etc.) to maintain high office standards.
- Coordinate planned preventative maintenance and reactive repairs.
- Own and track servicing schedules, inspections and compliance certifications.
- Ensure office facilities, shared spaces and supplies are consistently well maintained.
- Health & Safety & Compliance
- Take ownership of key Health & Safety processes and compliance activities.
- Coordinate routine checks including fire alarms, emergency lighting and first aid supplies.
- Support audits, inspections and risk assessments, ensuring actions are followed through.
- Maintain accurate H&S documentation, audit logs and compliance records.
- Work with external H&S advisors to ensure all required standards are met.
- Fleet Administration
- Maintain accurate vehicle records including servicing, MOTs, insurance and compliance.
- Coordinate servicing, maintenance and supplier communication.
- Work closely with internal teams to ensure smooth fleet management.
- Subscription Licence & Contract Support
- Support the preparation and issuing of software subscription and maintenance order forms.
- Maintain accurate and up-to-date records of licences, contracts and documentation.
- Proactively track renewal dates, ensuring deadlines are met and nothing is missed.
- Work closely with internal teams to ensure alignment on licensing and contract status.
- Support reporting and general contract administration.
- Finance Support
- Assist with employee expenses and general finance administration.
About You
- Previous experience in an office administration or business support role.
- Confident, approachable and able to communicate effectively with people at all levels.
- Proactive, organised and comfortable taking ownership of responsibilities.
- Comfortable taking the lead and making decisions within your remit.
- Strong attention to detail, particularly with documentation and compliance.
- Able to manage multiple priorities in a fast-paced environment.
- Friendly, professional and naturally helpful.
- Good working knowledge of Microsoft Office.
- Experience with facilities, Health & Safety, fleet and contract administration.
- Experience with SAP Business by Design is advantageous.
- Good eye for detail and great customer skills.
Benefits
- Competitive salary.
- 30 days holiday (including Bank Holidays).
- Pension scheme.
- Employee Assistance Programme & Life & Leadership Coaching.
- Training and development opportunities.
- Free on-site parking when available.
- Opportunity to join a growing global technology company.
- Bright Exchange Perks & Discounts.
- Bracknell BID Perks & Discounts.
Important Information
- 10-month fixed-term contract (maternity cover).
- Potential for future opportunities depending on business needs.
- Applicants must have the right to work in the UK (no sponsorship available).
Business Administrator (Maternity Cover - 10 Month FTC) in Bracknell employer: KCP Ltd
Contact Detail:
KCP Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator (Maternity Cover - 10 Month FTC) in Bracknell
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Business Administrator role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their operations and think about how your skills can contribute to keeping their office running smoothly. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! As a Business Administrator, you'll need to be approachable and confident. Role-play common interview questions with a friend to help you articulate your thoughts clearly and effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Business Administrator (Maternity Cover - 10 Month FTC) in Bracknell
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to be a bit informal and friendly. Remember, we’re looking for someone approachable and confident, just like you!
Tailor Your Application: Make sure to tailor your application to the role of Business Administrator. Highlight your relevant experience in office administration and business support, and don’t forget to mention any specific skills that match the job description. We love seeing how you can fit into our team!
Be Detail-Oriented: Attention to detail is key in this role, so make sure your application is free from typos and errors. Double-check your documents and ensure everything is clear and well-organised. This will show us that you take pride in your work and understand the importance of compliance.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll find all the information you need right there. Plus, it helps us keep track of your application better!
How to prepare for a job interview at KCP Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like office coordination and Health & Safety compliance. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Proactive Nature
As a Business Administrator, being proactive is crucial. Prepare examples of times when you took the initiative to solve problems or improve processes in previous roles. This will show that you can take ownership of responsibilities and keep things running smoothly.
✨Demonstrate Strong Communication Skills
Since you'll be the first point of contact for staff and visitors, it’s important to convey your communication skills during the interview. Practice clear and confident responses, and think of scenarios where you effectively communicated with different stakeholders.
✨Prepare Questions About Company Culture
Understanding the company culture is key to fitting in. Prepare thoughtful questions about team dynamics, office environment, and how they support employee development. This shows your interest in not just the role, but also in being part of their team.