At a Glance
- Tasks: Be the go-to person for HR queries and manage key HR processes.
- Company: Join Kings College Students' Union, a vibrant and inclusive workplace.
- Benefits: Flexible working arrangements, supportive environment, and opportunities for personal growth.
- Other info: Diverse team with a commitment to equality and inclusion.
- Why this job: Make a difference in the lives of students and staff while developing your HR skills.
- Qualifications: Strong communication skills and a passion for HR processes.
The predicted salary is between 28800 - 43200 € per year.
Thank you for your interest in the HR Coordinator role at Kings College Students' Union.
Role Specific Responsibilities
- Be the first point of contact for general HR and recruitment queries.
- Administer all key HR processes, including maintaining HR records, managing starters, leavers, contract changes, inductions, various types of leave, payroll processes, and recruitment.
- Provide routine advice to colleagues and managers on policies and procedures such as absence, annual leave, recruitment, probation, and payroll.
- Assist in developing and implementing process improvements for our people processes to enhance efficiency and effectiveness.
- Maintain the HR Hub (our intranet page) to ensure information is current and accessible.
- Assist in producing key reports related to KPIs, diversity, workforce monitoring, absence, and turnover data.
- Coordinate and generate reports from exit interviews and recruitment data.
- Work closely with our outsourced payroll bureau to ensure payroll routines are followed and payments are accurate and timely, complying with HMRC and contractual regulations.
- Administer the recruitment process using our Applicant Tracking System (ATS), guiding hiring managers and ensuring inclusive recruitment practices aligned with our values.
- Maintain accurate employee records securely, including HR, absence, and training records.
- Coordinate training sessions and events for colleagues and line managers, including inductions, staff meetings, and development days.
- Support the development and delivery of the people strategy to foster a supportive and developmental environment for our staff and student members.
- Take notes at meetings, including formal staff processes and other relevant meetings.
- Operate within KCLSU policies and external frameworks such as GDPR and Right to Work compliance.
- Collaborate effectively with colleagues across all levels and teams.
- Provide advice and guidance on processes and systems including HRIS, Payroll, and ATS.
- Offer technical support to optimize and troubleshoot our systems as needed.
Application Process:
Please complete an application form and an equal opportunities monitoring form, then email them directly to our HR email. Do not send CVs or submit applications in PDF format, as these will not be considered.
At KCLSU, Equality, Diversity, and Inclusion are central to our values. We welcome diverse applicants and are open to discussing flexible working arrangements. Reasonable adjustments will be provided for candidates with disabilities throughout the recruitment process.
Eligibility:
To apply, you must:
- Be eligible to work in the UK and provide proof upon request.
- Have a National Insurance number or be in the process of applying for one.
- Not be a trustee of King’s College London Students’ Union. Trustees should not apply during their term of office, but ex-trustees may apply after completing their tenure, with specific conditions.
HR Coordinator employer: KCLSU
At Kings College Students' Union, we pride ourselves on being an exceptional employer that values equality, diversity, and inclusion. Our supportive work culture fosters professional growth through continuous development opportunities, while our commitment to employee well-being ensures a fulfilling work-life balance. Located in the heart of London, we offer a dynamic environment where you can make a meaningful impact on the student community.
StudySmarter Expert Advice🤫
We think this is how you could land HR Coordinator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Kings College Students' Union on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching common HR scenarios. We want to show that we can handle queries and processes like a champ, so practice answering questions about absence policies and recruitment strategies.
✨Tip Number 3
Show off our tech skills! Familiarise ourselves with Applicant Tracking Systems (ATS) and HRIS. Being able to discuss these tools confidently will impress the hiring managers and show we're ready to hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen. Plus, it shows we’re serious about joining the KCLSU team!
We think you need these skills to ace HR Coordinator
Some tips for your application 🫡
Read the Job Description Carefully:Before you start your application, take a good look at the job description. Make sure you understand what we're looking for in an HR Coordinator and tailor your responses to highlight how your skills match our needs.
Follow the Application Instructions:We can't stress this enough! Make sure you complete the application form and the equal opportunities monitoring form as instructed. Remember, no CVs or PDFs, just stick to the formats we’ve asked for!
Show Your Personality:While we want to see your qualifications, we also want to get a sense of who you are. Don’t be afraid to let your personality shine through in your written application. We value authenticity and want to know what makes you tick!
Apply Through Our Website:Make it easy for us to find your application by applying directly through our website. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at KCLSU
✨Know Your HR Basics
Brush up on key HR processes and policies relevant to the role. Be ready to discuss how you would handle queries about absence, recruitment, and payroll. This shows you’re not just familiar with the terms but can apply them in real situations.
✨Showcase Your Organisational Skills
As an HR Coordinator, you'll be juggling multiple tasks. Prepare examples of how you've successfully managed various HR processes or projects in the past. Highlight your ability to maintain accurate records and coordinate training sessions effectively.
✨Demonstrate Your People Skills
This role requires collaboration across teams. Think of instances where you've worked closely with colleagues or managers to improve processes or resolve issues. Being personable and approachable is key, so let that shine through in your responses.
✨Familiarise Yourself with KCLSU Values
Research Kings College Students' Union and understand their commitment to equality, diversity, and inclusion. Be prepared to discuss how you can contribute to fostering a supportive environment for staff and students, aligning with their values.
