Bookkeeper & Admin in London

We are seeking a highly organised and detail-oriented individual to fill the position of Bookkeeper / Admin / Office Manager. Our client is a small but growing independent business, and they are winning new major contracts every month. In this dual role, you will be responsible for maintaining accurate financial records using Xero and Sage Payroll, managing administrative tasks, and supporting management with day-to-day personal and professional needs. The ideal candidate will be a mature, experienced, proactive multitasker with strong bookkeeping skills from a commercial company rather than a firm of accountants. You will have various skills, a keen eye for detail, and the ability to manage a diverse workload.

Key Responsibilities:

• Bookkeeping: Maintain accurate financial records, including accounts payable and receivable, general ledger, and bank reconciliations using Xero.
• Help to ensure compliance with all relevant regulations.
• Assist the accountants with the payroll requirements using Sage.
• Produce monthly, quarterly, and year-end reports for management showing sales, trends, profits/losses.
• Manage invoices, payments, and receipts; ensure timely payments to vendors and contractors.
• Monitor cash flow and assist in budget preparation.
• Reconcile bank statements and credit card statements regularly.
• Assist with preparing the books for the accountants as necessary.
• Maintain an organised filing system for financial documents and records.

Admin / Personal Assistance:

• Provide comprehensive administrative support to senior management, including calendar management, scheduling appointments, and coordinating meetings.
• Handle personal errands and daily tasks, such as making travel arrangements, booking, and managing personal projects.
• Prepare documents and presentations for meetings, ensuring everything is ready and organized.
• Answer phone calls, screen emails, and communicate on behalf of senior management when needed.
• Assist with personal finance management, including tracking receipts, expenses, and preparing personal financial reports.
• Assist with social media from time to time.

Requirements Skills and Qualifications:

• Proven experience as a Bookkeeper, office administrator / Personal Assistant, or in a similar administrative or accounting role.
• Office-based 5 days a week.
• Strong knowledge of bookkeeping practices, financial reporting, and payroll processing.
• Proficiency with accounting software (e.g. Xero and Sage) and Microsoft Office Suite (Excel, Word, Outlook).
• High level of organisation and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritise tasks and manage time efficiently.
• Ability to handle confidential information with discretion.
• Proactive attitude with a strong sense of responsibility.
• Experience in managing both professional and personal schedules.
• Prior experience working in a dual role combining administrative and financial tasks are a plus.

Personal Attributes:

• Strong multitasker with the ability to shift focus quickly.
• Happy to work in a sole charge role in a small company.
• Resourceful and solution-oriented.
• Ability to work independently and as part of a team.
• Professional demeanour with a positive, can-do attitude.

Benefits:

• There is a generous salary.
• The office has a friendly, easy-going working environment.
• The company is secure, successful, and growing.