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- Tasks: Manage finances and admin tasks for a growing independent business using Xero and Sage.
- Company: A secure and successful small business with a friendly work environment.
- Benefits: Generous salary, supportive culture, and opportunities for personal growth.
- Why this job: Join a dynamic team and make a real impact in a dual role.
- Qualifications: Experience in bookkeeping and strong organisational skills required.
- Other info: Perfect for proactive multitaskers looking to grow in a vibrant setting.
The predicted salary is between 30000 - 42000 £ per year.
Location: East London - Central Line
We are seeking a highly organised and detail-oriented individual to fill the Bookkeeper/Admin/Office Manager position. Our client is a small but growing independent business, and they are winning new major contracts every month. In this dual role, you will be responsible for maintaining accurate financial records using Xero and Sage Payroll, managing administrative tasks, and supporting management with day-to-day personal and professional needs. The ideal candidate will be a mature, experienced, proactive multitasker with strong bookkeeping skills from a commercial company rather than a firm of accountants. You will have various skills, a keen eye for detail, and the ability to manage a diverse workload.
Key Responsibilities:
- Maintain accurate financial records, including accounts payable and receivable, general ledger, and bank reconciliations using Xero.
- Help to ensure compliance with all relevant regulations.
- Assist the accountants with the payroll requirements using Sage.
- Produce monthly, quarterly, and year-end reports for management showing sales, trends, profits/losses.
- Manage invoices, payments, and receipts; ensure timely payments to vendors and contractors.
- Monitor cash flow and assist in budget preparation.
- Reconcile bank statements and credit card statements regularly.
- Assist with preparing the books for the accountants as necessary.
- Maintain an organised filing system for financial documents and records.
Admin / Personal Assistance:
- Provide comprehensive administrative support to senior management, including calendar management, scheduling appointments, and coordinating meetings.
- Handle personal errands and daily tasks, such as making travel arrangements, booking, and managing personal projects.
- Prepare documents and presentations for meetings, ensuring everything is ready and organised.
- Answer phone calls, screen emails, and communicate on behalf of senior management when needed.
- Assist with personal finance management, including tracking receipts, expenses, and preparing personal financial reports.
- Assist with social media from time to time.
Requirements Skills and Qualifications:
- Proven experience as a Bookkeeper, office administrator / Personal Assistant, or in a similar administrative or accounting role.
- Office-based 5 days a week.
- Strong knowledge of bookkeeping practices, financial reporting, and payroll processing.
- Proficiency with accounting software (e.g. Xero and Sage) and Microsoft Office Suite (Excel, Word, Outlook).
- High level of organisation and attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to prioritise tasks and manage time efficiently.
- Ability to handle confidential information with discretion.
- Proactive attitude with a strong sense of responsibility.
- Experience in managing both professional and personal schedules.
- Prior experience working in a dual role combining administrative and financial tasks is a plus.
Personal Attributes:
- Strong multitasker with the ability to shift focus quickly.
- Happy to work in a sole charge role in a small company.
- Resourceful and solution-oriented.
- Ability to work independently and as part of a team.
- Professional demeanour with a positive, can-do attitude.
There is a generous salary. The office has a friendly, easy-going working environment. The company is secure, successful, and growing.
Bookkeeper & Admin employer: KC Recruitment
Contact Detail:
KC Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bookkeeper & Admin
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Bookkeeper/Admin role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Get your game face on for interviews! Research the company, practice common interview questions, and prepare to showcase your bookkeeping skills with real-life examples. Confidence is key, so show them you’re the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm for the role and gives you another chance to highlight why you’re the best candidate.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Bookkeeper & Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your bookkeeping experience, especially with Xero and Sage. We want to see how your skills match the job description, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this dual role. Share specific examples of how you've managed both financial and administrative tasks in the past.
Show Off Your Organisational Skills: Since this role requires a keen eye for detail and strong organisational skills, make sure to mention any systems or methods you use to stay organised. We love candidates who can juggle multiple tasks efficiently!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and get to know you better. We can’t wait to see what you bring to the table!
How to prepare for a job interview at KC Recruitment
✨Know Your Numbers
Brush up on your bookkeeping skills, especially with Xero and Sage. Be ready to discuss your experience with financial records, bank reconciliations, and payroll processing. Showing that you can handle the numbers confidently will impress the interviewers.
✨Showcase Your Organisation Skills
Since this role requires a high level of organisation, prepare examples of how you've managed multiple tasks in previous jobs. Think about specific situations where your attention to detail made a difference, and be ready to share those stories.
✨Be Proactive in Your Approach
Demonstrate your proactive attitude by discussing how you've taken initiative in past roles. Whether it’s streamlining processes or managing schedules, showing that you can think ahead and solve problems will resonate well with the interviewers.
✨Communicate Clearly
Excellent communication is key for this position. Practice articulating your thoughts clearly and concisely. Prepare to answer questions about how you handle communication in both professional and personal contexts, as this role involves supporting senior management.
