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- Tasks: Support the MD and Leadership Team with diary management, meeting coordination, and event planning.
- Company: Join KBS Maritime, a dynamic joint venture at HM Naval Base, Portsmouth.
- Benefits: Enjoy a competitive salary, 25 days holiday, enhanced pension, and flexible parental benefits.
- Why this job: Be part of innovative projects that enhance the UK's National Defence and Security.
- Qualifications: Experience in office management or executive assistance, with strong communication skills.
- Other info: Opportunities for professional development and a supportive team culture.
The predicted salary is between 32000 - 40000 £ per year.
Location: HM Naval Base, Portsmouth (HMNBP)
Service Area: Business Management
Hours of Work: 37 Per week
Salary: £32,000 – 40,000
What You’ll be doing:
As the Office Manager at KBS Maritime you will play a pivotal role in providing comprehensive support to both the Managing Director (MD) and Leadership Team. This will include activities such as diary management, board meeting coordination, minute taking and action tracking, as well as organising offsite meetings. You will support with planning and delivering company events – from leadership off sites to team and company socials – handling everything from venues and logistics, to on the day coordination. Keeping the day to day of the site running smoothly from effective management of resources ensuring all necessary equipment, supplies and technology are available and functioning for the business including; ensuring PPE is stocked and ready for new starters and visitors, managing vendor relationships and supporting ad hoc requests as they arise across the business.
You’ll Have:
- Proven experience in an Office Manager, Executive Assistant or Senior Administrative role, having supported Senior Leadership and MD level.
- Confidence in liaising with senior stakeholders, external partners and suppliers with professionalism.
- A calm, proactive approach in a fast‑paced environment.
- Strong and clear communication skills.
About you:
Due to the nature of the role, you will have excellent organisation skills, high attention to detail and the ability to handle confidential information sensitively – along with strong diary and inbox management skills, with the ability to juggle multiple priorities and anticipate needs before they arise. You will be proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and have the ability to pick up new systems quickly.
You’ll get:
- A competitive salary
- 25 days holiday plus bank holidays
- Enhanced pension scheme
- Life assurance
- Access to our internal benefits and discounts programme for all colleagues
- Cycle to work scheme
- Additional holiday purchase scheme
- Group income protection
- Flexible parental benefits (if applicable)
- Access to our Internal employee assistance network
- Continued professional career development
- Kudos reward opportunities (internal achievements scheme)
- Occupational Health & Wellbeing Services
- 50% off entry into the Historic Dockyard
Application process:
Applications are urged to apply prior to the advertising closing date of 10th February 2026. For all queries, please contact recruitment@kbsmaritime.com in the first instance who will advise accordingly.
About Us:
At KBS Maritime, we’re not just another company – we’re an exciting and dynamic joint venture between industry leaders BAE Systems and KBR. Our team is dedicated to providing Asset Management, Infrastructure Management, Energy Solutions and Alongside Services at His Majesty’s Base Portsmouth (HMNBP), the beating heart of the Royal Navy. With almost two-thirds of the Royal Navy’s surface ships stationed at HMNBP, working with KBS Maritime means being at the forefront of innovation and progress. We operate in a unique and fascinating environment, with a mix of historic dockyards and cutting‑edge infrastructure that’s unlike any other. By delivering state of the art solutions to the Royal Navy, KBS Maritime offers the chance to work on projects that make a real difference to the safety, security, and sustainability of the UK’s National Defence and Security. But it’s not just about the work – at KBS Maritime, we believe in the value of our people. We have the ethos of a small business, which means we value and empower our team members to succeed.
Office Manager KBS Maritime KBS Maritime in Portsmouth employer: KBS Maritime
Contact Detail:
KBS Maritime Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager KBS Maritime KBS Maritime in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Office Manager role.
✨Tip Number 2
Prepare for the interview by researching KBS Maritime and understanding their values. We want to see that you’re genuinely interested in our mission and how you can contribute to the team.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you’ve managed multiple priorities in the past. We love to see candidates who can juggle tasks like a pro!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way. It shows us that you’re enthusiastic about the position and appreciate the opportunity.
We think you need these skills to ace Office Manager KBS Maritime KBS Maritime in Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role at KBS Maritime. Highlight your experience in supporting senior leadership and managing multiple priorities, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter should reflect your enthusiasm for the role and the company. Use it to showcase your organisational skills and how you can contribute to keeping the day-to-day operations running smoothly.
Showcase Your Communication Skills: Since you'll be liaising with senior stakeholders, it's important to demonstrate your strong communication skills. Use clear and professional language in your application to show that you can handle confidential information sensitively.
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. This way, you can ensure your application reaches us directly and stands out in the best possible way!
How to prepare for a job interview at KBS Maritime
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role at KBS Maritime. Familiarise yourself with the key responsibilities like diary management and event coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since you'll be liaising with senior stakeholders and external partners, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated in previous roles, especially in fast-paced environments. This will highlight your ability to handle professional interactions smoothly.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to juggle multiple priorities. Think of scenarios where you've successfully managed tight deadlines or resolved conflicts. This will allow you to showcase your organisational skills and calm approach under pressure.
✨Demonstrate Your Tech Savviness
As proficiency in Microsoft Office is crucial, be ready to discuss your experience with Outlook, Word, Excel, and PowerPoint. You might even want to mention any new systems you've quickly adapted to in the past. This will reassure them that you can hit the ground running with their tech requirements.
