GFA Administrator KBS Maritime KBS Maritime in Portsmouth

Overview

• Location: HM Naval Base, Portsmouth (HMNBP)
• Service Area: Service Delivery
• Hours of Work: 37 Per week
• Contract Type: Permanent
• Salary: up to £28,000

Responsibilities

• As the GFA (Government Furnished Asset) Administrator you will play a vital role in ensuring the end-to-end control, governance and assurance of all assets provided by government or defence customers under contractual obligations.
• Ensure GFAs are fully recorded, safeguarded, tracked and managed throughout their lifecycle to mitigate risk, prevent asset loss, and ensure compliance with all customer, contractual and organisational expectations relating to the receipt, storage, maintenance, transfer and return of government furnished assets.
• Maintain full compliance with all contractual and regulatory obligations.
• Provide comprehensive administrative support to the GFA function, including responding to enquiries and extracting accurate data from asset management systems.
• Support the maintenance of structured, accurate and auditable documentation, including Certification of Conformance, Certificate of Disposal and maintenance records.
• Engage with teams and stakeholders to ensure timely compliance with asset life cycles and availability standards.
• Maintain high quality inventory data to support transparency, reporting, and operational effectiveness.
• Support internal and external audits through accurate, complete, and well-organised records.
• Conduct regular stock takes and generate clear reports for management, highlighting risks, variances and areas for improvement.
• Consult effectively with operational leads, engineering teams, procurement, programme management, subcontractors, among others to support all GFA related activity.

Qualifications and Experience

• Previous experience in a similar administrative role and environment.
• Experience maintaining accurate records and processing documentation.
• Experience with Asset Management Systems would be an advantage.
• Experience reviewing, interpreting or working with procedures, regulations, contracts or agreements.
• Proficiency in Microsoft Office suite, particularly Excel.
• Procurement awareness.

About you

• Strong attention to detail with the ability to work with complex information accurately.
• Excellent communication and collaboration skills, with experience engaging and influencing stakeholders and customers at all levels.
• Ability to build credibility, develop strong working relationships, and work effectively across teams.

You’ll get

• 25 days holiday plus bank holidays
• Holiday purchase scheme, following successful completion of probation period
• Early finish on a Friday
• Discretionary company bonus scheme
• Enhanced pension scheme – employee contribution 4% and company contribution 6%, or you can increase your contribution to 6% and company contribution will increase to 10%
• Life assurance x 4 (subject to scheme terms and conditions)
• Access to our internal benefits and discounts programme for all colleagues
• Cycle to work scheme
• Group income protection
• Flexible parental benefits (if applicable)
• Free parking onsite
• Access to our internal employee assistance network
• Continued professional career development
• Kudos reward opportunities (internal achievements scheme)
• Occupational Health & Wellbeing Services
• Discount off entry into the Historic Dockyard

Application process

Applications are urged to apply prior to the closing date of 3rd August 2026.

Background checks & security

Please note that due to the nature of the site we are based on and the work carried out, once offered we carry out a number of pre-employment checks which include UK Security Vetting clearance applications. You will need to be eligible for this and willing to go through the process. For more information, please speak with the Talent & Recruitment team.

About us

At KBS Maritime, we’re not just another company – we’re an exciting and dynamic joint venture between industry leaders BAE Systems and KBR. Our team is dedicated to providing Asset Management, Infrastructure Management, Energy Solutions and Alongside Services at His Majesty’s Naval Base Portsmouth (HMNBP), the beating heart of the Royal Navy. With almost two-thirds of the Royal Navy’s surface ships stationed at HMNBP, working with KBS Maritime means being at the forefront of innovation and progress. We operate in a unique and fascinating environment, with a mix of historic dockyards and cutting-edge infrastructure that’s unlike any other. By delivering state of the art solutions to the Royal Navy, KBS Maritime offers the chance to work on projects that make a real difference to the safety, security, and sustainability of the UK’s National Defence and Security. We value our people and operate with a culture that empowers team members to succeed. KBS Maritime is committed to building a diverse workforce and fostering an inclusive workplace. We welcome applications from individuals of every social or cultural background, age, gender, ability, sexual orientation, and belief. We will make reasonable adjustments to the recruitment process to accommodate any disability. If you require this job advert in an alternative format, or require any assistance, please contact the recruitment team.