At a Glance
- Tasks: Manage and track government assets, ensuring compliance and risk mitigation.
- Company: Join a dynamic team at HM Naval Base, Portsmouth.
- Benefits: Enjoy 25 days holiday, early finishes on Fridays, and a generous pension scheme.
- Other info: Collaborative environment with opportunities for professional growth.
- Why this job: Make a real impact by safeguarding vital government assets.
- Qualifications: Experience in administration and asset management is a plus.
The predicted salary is between 28000 - 28000 £ per year.
Location: HM Naval Base, Portsmouth (HMNBP)
Service Area: Service Delivery
Hours of Work: 37 Per week
Contract Type: Permanent
Salary: up to £28,000
What you will be doing:
- As the GFA (Government Furnished Asset) Administrator you will play a vital role in ensuring the end-to-end control, governance and assurance of all assets provided by government or defence customers under contractual obligations.
- This position ensures GFA’s are fully recorded, safeguarded, tracked and managed throughout their lifecycle.
- The role is essential in mitigating risk, preventing asset loss, and ensuring compliance with all customer, contractual and organisational expectations relating to the receipt, storage maintenance, transfer and return of government furnished assets.
- Maintaining full compliance with all contractual and regulatory obligations.
- Providing comprehensive administrative support to the GFA function, including responding to enquiries and extracting accurate data from asset management systems.
- Support the maintenance of structured, accurate and auditable documentation, including; Certification of conformance, Certificate of disposal and maintenance records.
- Engage with teams and stakeholders to ensure timely compliance with asset life cycles and availability standards.
- Maintain high quality inventory data to support transparency, reporting, and operational effectiveness.
- Support internal and external audits through accurate, complete, and well-organised records.
- Conduct regular stocktakes and generate clear reports for management, highlighting risks, variances and areas for improvements.
- Consult effectively with operational leads, engineering teams, procurement, programme management, subcontractors, amongst others to support all GFA related activity.
What you will bring:
- Previous experience within a similar administrative role and similar environment.
- Experience maintaining accurate records and processing documentation.
- Experience with Asset Management System would be an advantage.
- Experience reviewing, interpreting or working with procedures, regulations, contracts or agreements.
- Proficiency in Microsoft office suite, particularly Excel.
- Procurement awareness.
About you:
- Due to the nature of this role, you will have a strong attention to detail with the ability to work with complex information accurately.
- Excellent communication and collaboration skills, supported by proven experience engaging and influencing stakeholders and customers at all levels.
- You will be able to build credibility quickly, develop strong working relationships, and work effectively across teams.
You’ll get:
- 25 days holiday plus bank holidays.
- Holiday purchase scheme, following successful completion of probation period.
- Early finish on a Friday.
- Discretionary company bonus scheme.
- Enhanced pension scheme – employee contribution 4% and company contribution 6%, or you can increase your contribution to 6% and company contribution will increase to 10%.
- Life assurance x 4 (subject to scheme terms).
GFA Administrator in Portsmouth employer: KBS Maritime
KBS Maritime is an excellent employer, offering a supportive work culture that prioritises safety and compliance at the HM Naval Base in Portsmouth. With generous benefits such as 25 days of holiday and enhanced pension schemes, alongside robust career development opportunities, employees are empowered to grow and thrive in their roles while contributing to vital maritime operations.
We think you need these skills to ace GFA Administrator in Portsmouth
Asset Management
Record Keeping
Data Extraction
Documentation Management
Compliance Management
Inventory Management
Audit Support
