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For Companies At a Glance
- Tasks: Support the MD and Leadership Team with organisation, events, and resource management.
- Company: Join KBS Maritime, a dynamic joint venture at HM Naval Base Portsmouth.
- Benefits: Enjoy a competitive salary, 25 days holiday, and flexible benefits.
- Why this job: Be part of innovative projects that enhance UK National Defence and Security.
- Qualifications: Experience in office management and strong communication skills required.
- Other info: Great career development opportunities in a unique and exciting environment.
The predicted salary is between 32000 - 40000 £ per year.
Location: HM Naval Base, Portsmouth (HMNBP)
Service Area: Business Management
Hours of Work: 37 Per week
Salary: £32,000 – 40,000
What You’ll be doing:
As the Office Manager at KBS Maritime you will play a pivotal role in providing comprehensive support to both the Managing Director (MD) and Leadership Team. This will include activities such as diary management, board meeting coordination, minute taking and action tracking, as well as organising offsite meetings. You will support with planning and delivering company events – from leadership off sites to team and company socials – handling everything from venues and logistics, to on the day coordination. Keeping the day to day of the site running smoothly from effective management of resources ensuring all necessary equipment, supplies and technology are available and functioning for the business including; ensuring PPE is stocked and ready for new starters and visitors, managing vendor relationships and supporting ad hoc requests as they arise across the business.
You’ll Have:
You’ll have proven experience in an Office Manager, Executive Assistant or Senior Administrative role, having supported Senior Leadership and MD level is important. You will have confidence in liaising with senior stakeholders, external partners and suppliers with professionalism - a calm, proactive approach in a fast-paced environment. You will naturally be a strong and clear communicator.
About you:
Due to the nature of the role, you will have excellent organisation skills, high attention to detail and the ability to handle confidential information sensitively – along with strong diary and inbox management skills, with the ability to juggle multiple priorities and anticipate needs before they arise. You will be proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and have the ability to pick up new systems quickly.
You’ll get:
- A competitive salary
- 25 days holiday plus bank holidays
- Enhanced pension scheme
- Life assurance
- Access to our internal benefits and discounts programme for all colleagues
- Cycle to work scheme
- Additional holiday purchase scheme
- Group income protection
- Flexible parental benefits (if applicable)
- Access to our Internal employee assistance network, giving you the opportunity to reach the heights of success within your new position.
- Continued professional career development
- Kudos reward opportunities (internal achievements scheme)
- Occupational Health & Wellbeing Services
- 50% off entry into the Historic Dockyard
Application process:
Applications are urged to apply prior to the advertising closing date of 13th February 2026.
About Us:
At KBS Maritime, we’re not just another company – we’re an exciting and dynamic joint venture between industry leaders BAE Systems and KBR. Our team is dedicated to providing Asset Management, Infrastructure Management, Energy Solutions and Alongside Services at His Majesty's Naval Base Portsmouth (HMNBP), the beating heart of the Royal Navy. With almost two-thirds of the Royal Navy's surface ships stationed at HMNBP, working with KBS Maritime means being at the forefront of innovation and progress. We operate in a unique and fascinating environment, with a mix of historic dockyards and cutting-edge infrastructure that’s unlike any other. By delivering state of the art solutions to the Royal Navy, KBS Maritime offers the chance to work on projects that make a real difference to the safety, security, and sustainability of the UK's National Defence and Security. But it’s not just about the work – at KBS Maritime, we believe in the value of our people. We have the ethos of a small business, which means we value and empower our team members to succeed.
Office Manager in Portsmouth employer: KBS Maritime Ltd
Contact Detail:
KBS Maritime Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching KBS Maritime and understanding their values and projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Office Manager, you'll need to liaise with senior stakeholders and external partners. Mock interviews with friends can help you feel more confident and articulate during the real deal.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the KBS Maritime family.
We think you need these skills to ace Office Manager in Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your experience in diary management, event planning, and supporting senior leadership. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for KBS Maritime. Share specific examples of how you've successfully managed multiple priorities and liaised with senior stakeholders.
Show Off Your Tech Skills: Since proficiency in Microsoft Office is key, don’t forget to mention your skills in Outlook, Word, Excel, and PowerPoint. If you’ve picked up new systems quickly in the past, let us know – we love a tech-savvy candidate!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at KBS Maritime Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role. Familiarise yourself with the key responsibilities like diary management and event coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple priorities in previous roles. Be ready to discuss specific situations where your organisational skills made a difference, especially in fast-paced environments. This will highlight your ability to handle the demands of the job.
✨Communicate Clearly and Confidently
As an Office Manager, clear communication is crucial. Practice articulating your thoughts and experiences succinctly. During the interview, maintain eye contact and engage with your interviewers to convey confidence and professionalism, especially when discussing your experience with senior stakeholders.
✨Be Ready for Scenario Questions
Expect questions that assess how you'd handle real-life scenarios related to the role. Think about potential challenges you might face, such as managing vendor relationships or coordinating events, and prepare thoughtful responses that showcase your problem-solving abilities and proactive approach.
