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- Tasks: Support the MD and Leadership Team with diary management, meeting coordination, and event planning.
- Company: Join KBS Maritime, a dynamic joint venture at HM Naval Base Portsmouth.
- Benefits: Enjoy a competitive salary, 25 days holiday, and flexible parental benefits.
- Why this job: Be part of innovative projects that enhance the UK's National Defence and Security.
- Qualifications: Experience in office management and strong communication skills are essential.
- Other info: Opportunities for professional development and a supportive team culture await you.
The predicted salary is between 32000 - 40000 £ per year.
Location: HM Naval Base, Portsmouth (HMNBP)
Service Area: Business Management
Hours of Work: 37 Per week
Salary: £32,000 – 40,000
What You’ll be doing:
As the Office Manager at KBS Maritime you will play a pivotal role in providing comprehensive support to both the Managing Director (MD) and Leadership Team. This will include activities such as diary management, board meeting coordination, minute taking and action tracking, as well as organising offsite meetings. You will support with planning and delivering company events – from leadership off sites to team and company socials – handling everything from venues and logistics, to on the day coordination. Keeping the day to day of the site running smoothly from effective management of resources ensuring all necessary equipment, supplies and technology are available and functioning for the business including; ensuring PPE is stocked and ready for new starters and visitors, managing vendor relationships and supporting ad hoc requests as they arise across the business.
You’ll Have:
You’ll have proven experience in an Office Manager, Executive Assistant or Senior Administrative role, having supported Senior Leadership and MD level is important. You will have confidence in liaising with senior stakeholders, external partners and suppliers with professionalism - a calm, proactive approach in a fast-paced environment. You will naturally be a strong and clear communicator.
About you:
Due to the nature of the role, you will have excellent organisation skills, high attention to detail and the ability to handle confidential information sensitively – along with strong diary and inbox management skills, with the ability to juggle multiple priorities and anticipate needs before they arise. You will be proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and have the ability to pick up new systems quickly.
You’ll get:
- A competitive salary
- 25 days holiday plus bank holidays
- Enhanced pension scheme
- Life assurance
- Access to our internal benefits and discounts programme for all colleagues
- Cycle to work scheme
- Additional holiday purchase scheme
- Group income protection
- Flexible parental benefits (if applicable)
- Access to our Internal employee assistance network
- Continued professional career development
- Kudos reward opportunities (internal achievements scheme)
- Occupational Health & Wellbeing Services
- 50% off entry into the Historic Dockyard
Application process: Applications are urged to apply prior to the advertising closing date of 13th February 2026.
About Us: At KBS Maritime, we’re not just another company – we’re an exciting and dynamic joint venture between industry leaders BAE Systems and KBR. Our team is dedicated to providing Asset Management, Infrastructure Management, Energy Solutions and Alongside Services at His Majesty's Naval Base Portsmouth (HMNBP), the beating heart of the Royal Navy. With almost two-thirds of the Royal Navy's surface ships stationed at HMNBP, working with KBS Maritime means being at the forefront of innovation and progress. We operate in a unique and fascinating environment, with a mix of historic dockyards and cutting-edge infrastructure that’s unlike any other. By delivering state of the art solutions to the Royal Navy, KBS Maritime offers the chance to work on projects that make a real difference to the safety, security, and sustainability of the UK’s National Defence and Security. But it’s not just about the work – at KBS Maritime, we believe in the value of our people. We have the ethos of a small business, which means we value and empower our team members to succeed.
Locations
Office Manager in Hampshire, Portsmouth employer: KBS Maritime Ltd
Contact Detail:
KBS Maritime Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Hampshire, Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. KBS Maritime values innovation and teamwork, so think about how your skills can contribute to their mission. Tailor your answers to show you’re the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in managing diaries, coordinating meetings, and handling multiple priorities. Confidence is key when you’re in front of the hiring team!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the KBS Maritime team. Get your application in before the deadline!
We think you need these skills to ace Office Manager in Hampshire, Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your experience in supporting senior leadership and managing multiple priorities, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for KBS Maritime. Mention specific experiences that demonstrate your organisational skills and ability to handle confidential information. Let us know why you’re excited about this opportunity!
Showcase Your Communication Skills: As an Office Manager, clear communication is crucial. In your application, make sure to showcase your strong communication skills. Whether it’s through your writing style or examples of past interactions with stakeholders, we want to see how you can effectively liaise with others.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at KBS Maritime. We can’t wait to hear from you!
How to prepare for a job interview at KBS Maritime Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role. Familiarise yourself with the key responsibilities like diary management and event coordination. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Communication Skills
Since you'll be liaising with senior stakeholders, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated in past roles, especially in high-pressure situations.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to juggle multiple priorities. Think of specific instances where you successfully managed competing demands or resolved conflicts, and be ready to share those stories.
✨Demonstrate Your Organisational Prowess
Bring along a portfolio showcasing your organisational skills. This could include examples of meeting agendas, event plans, or even a sample of your diary management techniques. It’s a great way to visually demonstrate your capabilities.
