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- Tasks: Manage and organise project documents efficiently while ensuring compliance with standards.
- Company: Join a leading partnership transforming major projects at the Sellafield nuclear site.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Collaborative culture with a focus on professional development and teamwork.
- Why this job: Be part of exciting infrastructure projects that make a real difference for future generations.
- Qualifications: Experience as a Document Controller and proficiency in document management systems required.
The predicted salary is between 30000 - 40000 £ per year.
OVERVIEW
The Programme and Project Partners (PPP) model was mobilised in 2019 with the purpose of transforming major project delivery at the Sellafield nuclear site. The partnership brings together KBR, Amentum, Morgan Sindall Infrastructure, Altrad and Sellafield Ltd to deliver a 20-year pipeline of major infrastructure projects to support the decommissioning of Sellafield and to create a clean and safe environment for future generations. In delivering its pipeline of large-scale infrastructure projects, PPP is creating opportunities for its people, supply chain, economy and communities. KBR's rapidly growing nuclear team of teams is working at the forefront of the UK's nuclear space on some of the most exciting new-build, defence and decommissioning programmes. Due to the nature of our work and security requirements, KBR does not offer sponsorship for this role. We can only consider applicants with the right to live and work in the United Kingdom.
ROLE
Primarily reporting to the Lead Document Controller, the Document Controller will provide a document control function to the project. This will entail accurate and efficient preparation and management of documentation in a timely manner in line with agreed standards.
RESPONSIBILITIES
- Numbering and identification of documents
- Filing and organisation of documents (both electronic and/or hardcopies)
- Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle
- Updating of MDR/SDRL registers of applicable documents
- Distribution of documents within all levels of the project team and external parties
- Progress reporting on document status / maintaining KPIs (Key Performance Indicators)
- Checks compliance and quality of documents and revision control
- Timely expediting of Project and Programme document control reporting, requirements and procedures
- Document receipt, registration, copying, workflow and transmittal as dictated by the project/programme requirements
- Processing documents to become Records
- Interfaces with engineers, project quality team, sub-contractors and client
ACCOUNTABILITIES
- Provide a professional document control function to the projects agreed standards.
- Contribute to the development and implementation of improvements in the Document Control function
- To work in compliance with the Collaborative Management Plan
AUTHORITIES
- Confirming documentation from the project team members meets the required document control standards prior to issue for use.
- Raising any deviation from or non-compliance with the Document Control process as a condition report to trigger investigation and learning.
EXPERIENCE, SKILLS AND KNOWLEDGE
- Previous experience as a Document Controller
- Proficient user of Enterprise Document Management Systems
- Proficient in MS Office tools
- Proficient user of SharePoint
- Ability to train other team members
- Must be detail-oriented and be extremely accurate and methodical
- Previous experience in Multiple Industries
Assistant Document Management employer: KBR
Contact Detail:
KBR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Document Management
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how your skills as a Document Controller can contribute to their goals. This will help you stand out during the interview.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your attention to detail and organisational skills, which are key for this role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Assistant Document Management
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Document Management role. Highlight your previous experience as a Document Controller and any relevant skills, like your proficiency in Enterprise Document Management Systems and MS Office tools.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your attention to detail and methodical approach, and how these qualities will help you excel in document control.
Showcase Relevant Experience: When filling out your application, be sure to showcase any relevant experience across multiple industries. This will demonstrate your versatility and ability to adapt to different environments, which is key for this role.
Apply Through Our Website: We encourage you to apply through our website for the best chance of success. It’s straightforward and ensures your application goes directly to us, making it easier for us to review your credentials!
How to prepare for a job interview at KBR
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and standards. Familiarise yourself with common document management systems like SharePoint and any specific tools mentioned in the job description. This will show that you’re not just a fit for the role but also genuinely interested in the work.
✨Showcase Your Attention to Detail
As an Assistant Document Management professional, being detail-oriented is crucial. Prepare examples from your past experience where your attention to detail made a significant impact. Whether it was catching an error or improving a filing system, these stories will highlight your skills effectively.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific document control scenarios. Think about challenges you’ve faced in previous roles and how you resolved them. Practising these responses will help you articulate your problem-solving skills during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you’ll be working on, or how they measure success in document management. This shows your enthusiasm for the role and helps you gauge if it’s the right fit for you.