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- Tasks: Manage and organise project documents efficiently while ensuring compliance with standards.
- Company: Join KBR, a certified 'Great Place to Work' in the nuclear sector.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Work with a collaborative team on exciting infrastructure projects.
- Why this job: Be part of transformative projects that make a real difference for future generations.
- Qualifications: Experience in document control and proficiency in MS Office and SharePoint required.
The predicted salary is between 30000 - 40000 ÂŁ per year.
Overview
The Programme and Project Partners (PPP) model was mobilised in 2019 with the purpose of transforming major project delivery at the Sellafield nuclear site. The partnership brings together KBR, Amentum, Morgan Sindall Infrastructure, Altrad and Sellafield Ltd to deliver a 20-year pipeline of major infrastructure projects to support the decommissioning of Sellafield and to create a clean and safe environment for future generations. In delivering its pipeline of large-scale infrastructure projects, PPP is creating opportunities for its people, supply chain, economy and communities. KBR’s rapidly growing nuclear team of teams is working at the forefront of the UK’s nuclear space on some of the most exciting new-build, defence and decommissioning programmes. KBR was recently named a “Great Place to Work-Certified” company, an honour that underscores the company’s commitment to being a UK employer of choice for people who want to do work that matters. Due to the nature of our work and security requirements, KBR does not offer sponsorship for this role. We can only consider applicants with the right to live and work in the United Kingdom.
Role
Primarily reporting to the Lead Document Controller, the Document Controller will provide a document control function to the project. This will entail accurate and efficient preparation and management of documentation in a timely manner in line with agreed standards.
Responsibilities
- Numbering and identification of documents
- Filing and organisation of documents (both electronic and/or hardcopies)
- Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle
- Updating of MDR/SDRL registers of applicable documents
- Distribution of documents within all levels of the project team and external parties
- Progress reporting on document status / maintaining KPIs (Key Performance Indicators)
- Checks compliance and quality of documents and revision control
- Timely expediting of Project and Programme document control reporting, requirements and procedures
- Document receipt, registration, copying, workflow and transmittal as dictated by the project/programme requirements
- Processing documents to become Records
- Interfaces with engineers, project quality team, sub-contractors and client
Accountabilities
- Provide a professional document control function to the projects agreed standards.
- Contribute to the development and implementation of improvements in the Document Control function
- To work in compliance with the Collaborative Management Plan
Authorities
- Confirming documentation from the project team members meets the required document control standards prior to issue for use.
- Raising any deviation from or non-compliance with the Document Control process as a condition report to trigger investigation and learning.
Experience, Skills And Knowledge
- Previous experience as a Document Controller
- Proficient user of Enterprise Document Management Systems
- Proficient in MS Office tools
- Proficient user of SharePoint
- Ability to train other team members
- Must be detail-oriented and be extremely accurate and methodical
- Previous experience in Multiple Industries
Assistant Document Management employer: KBR, Inc.
Contact Detail:
KBR, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Document Management
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to KBR or similar companies. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with document management systems and your attention to detail. Use specific examples from your past roles to demonstrate how you can add value to their team.
✨Tip Number 3
Be proactive! If you see a role that fits you, apply through our website. Don’t wait for the perfect moment; take the initiative to express your interest. Follow up with a friendly email to show your enthusiasm and keep your name fresh in their minds.
✨Tip Number 4
Prepare for interviews by researching KBR and the PPP model. Understand their projects and values, and think about how your skills align with their needs. Practise common interview questions and be ready to discuss how you can contribute to their mission of creating a clean and safe environment.
We think you need these skills to ace Assistant Document Management
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Document Management role. Highlight your previous experience as a Document Controller and any relevant skills, like your proficiency in Enterprise Document Management Systems and MS Office tools.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with the responsibilities listed in the job description. Don’t forget to mention your attention to detail and methodical approach!
Showcase Your Experience: In your application, be sure to showcase your experience in document control and any improvements you've implemented in past roles. This will demonstrate your ability to contribute to the development of the Document Control function at KBR.
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s straightforward and ensures your application goes directly to us, making it easier for us to review your credentials!
How to prepare for a job interview at KBR, Inc.
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and standards. Familiarise yourself with the specific tools mentioned in the job description, like Enterprise Document Management Systems and SharePoint. This will show that you’re not just a fit for the role but also genuinely interested in how they operate.
✨Showcase Your Attention to Detail
As an Assistant Document Management professional, being detail-oriented is crucial. Prepare examples from your past experience where your attention to detail made a significant impact. Whether it was catching an error or improving a process, these stories will highlight your suitability for the role.
✨Understand the Project Context
Research the Programme and Project Partners (PPP) model and the specific projects at Sellafield. Understanding the context of their work will allow you to tailor your responses and demonstrate your enthusiasm for contributing to their mission of creating a safe environment for future generations.
✨Prepare Questions
Interviews are a two-way street, so prepare thoughtful questions about the role and the team. Ask about the challenges they face in document management or how they measure success in this position. This shows you’re engaged and thinking critically about how you can contribute.