Technical Operations Coordinator in Portlethen

The Technical Operations Coordinator is responsible for coordinating and supporting the planning, execution, and delivery of technical and operational activities across projects. The role acts as a central link between Engineering, Operations, Workshop, and offshore teams, ensuring documentation, systems, and communications are accurate, controlled, and aligned with project and operational requirements. This position plays a key role in enabling safe, efficient, and compliant execution of work scopes by proactively managing information flow, technical documentation, operational readiness, and cross-department coordination.

Responsibilities

• Technical & Project Coordination

• Coordinate project kick-off activities, including agendas, action tracking, and follow-up.
• Coordinate preparation, review, and revision control of technical documentation such as drawings, rig surveys, equipment lists, load-out information, and job packs.
• Perform initial technical checks of drawings and documentation prior to engineering or managerial review.
• Gather, consolidate, and validate technical and operational inputs from Engineering, Operations, Workshop, and customers.
• Support Technical Support Coordinator and Technology Manager with SolidWorks, CAD, and Pipe Flow activities as required.
• Attend customer meetings, HAZOPs, and HAZIDs to capture actions and support technical alignment.
• Proactively identify and recommend process, system, and operational improvements across the business.

• Maintain accurate, up-to-date project documentation within SharePoint and QMS systems.
• Coordinate preparation, control, and issuing of Design of Service documents and job packs.
• Maintain and update equipment certification and compliance records.
• Ensure project trackers, daily updates, and QMS documentation are completed, controlled, and auditable.

• Coordinate operational and workshop documentation for pre-job and post-job execution.
• Support Operations with planning, logistics coordination, and departmental administration.
• Raise and track purchase orders in accordance with company procedures.
• Prepare and coordinate load-out manifests and logistics documentation.
• Attend operations meetings, record actions, and drive timely close-out.
• Coordinate offshore/onshore rig surveys when required.
• Participate in the on-call rota as required.

• Act as a key point of contact for routine technical and operational queries.
• Coordinate communication between Operations, Engineering, Workshop, and offshore personnel.
• Track actions, risks, and deliverables to ensure timely resolution and execution.
• Support clear and consistent communication with customers and internal stakeholders.

Requirements

• Qualifications/Experience

• Experience in a technical or operational coordination role within the oil and gas industry is essential.
• Experience with SolidWorks and CAD systems is advantageous.
• Experience with Pipe Flow software is advantageous.
• Strong IT skills, including MS Word, Excel, Outlook, and document management systems.
• Full driving licence is essential.

• Strong coordination and organisational skills with the ability to manage multiple priorities.
• Ability to work autonomously while maintaining high standards of reporting and accountability.
• Strong analytical and problem-solving capability.
• Ability to understand and communicate complex technical information clearly.
• Excellent interpersonal skills with the ability to build effective working relationships.
• Clear written and verbal communication skills, including presenting information to groups.
• Proactive mindset with a focus on continuous improvement and operational excellence.

Salary- circa £35K
Full-time and permanent (office-based)
Works hours- 8am till 4pm (37.5 hours)