Part Time Administrator

Part time Temporary Office Administrator – Aberdeen Our Aberdeen based client are looking to welcome a temporary Office Administrator to their team. The ideal candidate will play a key role in the smooth running of the office by managing various administrative tasks, supporting departments as necessary, and assisting with the business’ day-to-day office operations. Administration Support * Provide administrative support across all departments, helping with paperwork, document preparation and scheduling * Assist with day-to-day office tasks. Client Support * Answer and direct phone calls, handle general inquiries and greet any visitors to the premises promptly whilst always ensuring a professional and friendly experience. Document Control Support * Maintain and update records, databases and spreadsheets, ensuring accuracy and confidentiality. * Assisting with the preparation of documents, presentations and reports for the team as required. Operations Coordination * Assist with the organisation of meetings, booking appointments and any training required for the team. * Maintain shared calendar. Accounts Support * Aid the finance team with tasks such as expense tracking as well as filing as required. Event Coordination * Assist with company events, meetings and other gatherings, as well as coordinating logistics as required. Reporting * Work effectively with other members of staff to ensure a harmonious working environment. * Perform other duties which may be required as directed by your line manager or their deputy. QHSE * Ensure all functions are performed in accordance with company safety and environmental procedures * Ensure all incidents or accidents are immediately reported and relevant paperwork completed * Ensure all environmental procedures are always adhered to * Maintain good overall knowledge of Health & Safety in the workplace Necessary Skills and Experience * Prior experience in an administrative role. * Proficiency in MS Office. * Excellent written and verbal communication skills, with a professional and welcoming manner. * Strong organisational skills and attention to detail. * Ability to multi-task and assist across various functions, adapting to changing priorities. * Ability to work independently with minimal supervision and show initiative as well as to work collaboratively in a team environment. * Ability to maintain confidentiality when dealing with sensitive information and act with discretion and diplomacy. Hours * 10am – 2pm * Monday – Friday