Office Administrator - Aberdeen (6 month FTC)

Our Aberdeen based client are looking to welcome a temporary Office Administrator to their team, on a part time basis. The successful candidate will play a key role in the smooth running of the office by managing various administrative tasks, supporting departments as necessary, and assisting with the business\’ day-to-day office operations. Administration Support * Provide administrative support across all departments, helping with paperwork, document preparation and scheduling * Assist with day-to-day office tasks. Client Support * Answer and direct phone calls, handle general inquiries and greet any visitors to the premises. Data Management/Document Control Support * Maintain and update records, databases and spreadsheets. * Assisting with the preparation of documents, presentations and reports for the team as required. Operations Coordination * Assist with the organisation of meetings, book appointments and any training required for the team and maintain the shared calendar. Accounts Support * Provide essential assistance to the finance team with tasks such as expense tracking as well as filing as required. Event Coordination * Assist with company events, meetings and other gatherings, as well as coordinating logistics as required. Reporting * Work effectively with other members of staff to ensure a harmonious working environment * Perform other duties which may be required as directed by your line manager or their deputy QHSE – Standard * Ensure all incidents or accidents are immediately reported and relevant paperwork completed * Ensure all environmental procedures are always adhered to * Comply with duties in relation to fire safety, as set out in the H&S Policy and fire safety plan * Maintain good overall knowledge of Health & Safety in the workplace Skills & Experience * Prior experience in an administrative role * Proficiency in MS Office (Word, Excel, Outlook and PowerPoint) * Proficiency in SharePoint * Excellent written and verbal communication skills * Strong organisational skills and attention to detail * Ability to multi-task and assist across various functions * Ability to work independently with minimal supervision and show initiative * Ability to work collaboratively in a team environment * Ability to maintain confidentiality when dealing with sensitive information and act with discretion and diplomacy