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- Tasks: Support office operations, manage admin tasks, and assist with client inquiries.
- Company: Join a dynamic team in Aberdeen for a temporary role.
- Benefits: Gain valuable experience while working part-time in a supportive environment.
- Why this job: Perfect opportunity to develop your skills and make an impact in a professional setting.
- Qualifications: Previous admin experience and proficiency in MS Office required.
- Other info: Flexible hours and a chance to grow your career in a collaborative atmosphere.
The predicted salary is between 24000 - 36000 £ per year.
Our Aberdeen based client are looking to welcome a temporary Office Administrator to their team, on a part time basis.
The successful candidate will play a key role in the smooth running of the office by managing various administrative tasks, supporting departments as necessary, and assisting with the business\’ day-to-day office operations.
Responsibilities
- Provide administrative support across all departments, helping with paperwork, document preparation and scheduling
- Assist with day-to-day office tasks.
Client Support
- Answer and direct phone calls, handle general inquiries and greet any visitors to the premises.
Data Management/Document Control Support
- Maintain and update records, databases and spreadsheets.
- Assisting with the preparation of documents, presentations and reports for the team as required.
Operations Coordination
- Assist with the organisation of meetings, book appointments and any training required for the team and maintain the shared calendar.
Accounts Support
- Provide essential assistance to the finance team with tasks such as expense tracking as well as filing as required.
Event Coordination
- Assist with company events, meetings and other gatherings, as well as coordinating logistics as required.
Reporting
- Work effectively with other members of staff to ensure a harmonious working environment
- Perform other duties which may be required as directed by your line manager or their deputy
QHSE – Standard
- Ensure all incidents or accidents are immediately reported and relevant paperwork completed
- Ensure all environmental procedures are always adhered to
- Comply with duties in relation to fire safety, as set out in the H&S Policy and fire safety plan
- Maintain good overall knowledge of Health & Safety in the workplace
Skills & Experience
- Prior experience in an administrative role
- Proficiency in MS Office (Word, Excel, Outlook and PowerPoint)
- Proficiency in SharePoint
- Excellent written and verbal communication skills
- Strong organisational skills and attention to detail
- Ability to multi-task and assist across various functions
- Ability to work independently with minimal supervision and show initiative
- Ability to work collaboratively in a team environment
- Ability to maintain confidentiality when dealing with sensitive information and act with discretion and diplomacy
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Office Administrator - Aberdeen (6 Month FTC) employer: KBM Resourcing
Contact Detail:
KBM Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator - Aberdeen (6 Month FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks. Think about how you can showcase your organisational skills and attention to detail. We want you to shine when it comes to demonstrating your experience!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office Administrator - Aberdeen (6 Month FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your relevant experience in administration and any specific skills that match the job description, like proficiency in MS Office and SharePoint.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can contribute to the smooth running of the office.
Show Off Your Communication Skills: Since excellent communication is key for this position, make sure your written application reflects that. Keep your language clear and professional, and double-check for any typos or errors before submitting.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s quick and easy, and ensures your application gets to the right place without any hassle!
How to prepare for a job interview at KBM Resourcing
✨Know Your Admin Stuff
Make sure you brush up on your administrative skills before the interview. Familiarise yourself with common tasks like document preparation, scheduling, and data management. Being able to discuss your previous experience in these areas will show that you're ready to hit the ground running.
✨Show Off Your Tech Skills
Since proficiency in MS Office and SharePoint is key for this role, be prepared to talk about your experience with these tools. Maybe even mention specific projects where you used them effectively. This will demonstrate your capability and confidence in handling the technical aspects of the job.
✨Communication is Key
As an Office Administrator, you'll be the first point of contact for clients and visitors. Practice how you would greet someone or handle a phone call. Highlight your excellent written and verbal communication skills during the interview to show you can represent the company well.
✨Be Organised and Detail-Oriented
This role requires strong organisational skills and attention to detail. Prepare examples from your past work where you successfully managed multiple tasks or maintained accurate records. This will help illustrate your ability to keep things running smoothly in a busy office environment.
