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- Tasks: Support the CEO with scheduling, communications, and administrative tasks in a fast-paced environment.
- Company: Join Kayana, a fast-growing global company making a direct impact.
- Benefits: Competitive salary, clear career growth path, and exposure to senior leadership.
- Other info: Enjoy a culture that values accountability, ownership, and efficiency.
- Why this job: Be part of a dynamic team where your contributions truly matter.
- Qualifications: Bachelor’s degree or relevant experience, strong organisational skills, and proficiency in Google Workspace.
The predicted salary is between 40000 - 40000 £ per year.
We are seeking a highly organized, proactive, and dependable Personal Assistant (PA) to provide direct day-to-day support to the Chief Executive Officer (CEO). The ideal candidate will ensure the CEO’s schedule, communications, and administrative tasks are managed efficiently and seamlessly. This role is hands-on and execution-focused, requiring strong attention to detail, flexibility, and the ability to manage multiple priorities in a fast-paced environment. Discretion and professionalism are essential, as you will handle sensitive and confidential information.
Key Responsibilities
- Manage and maintain the CEO’s daily calendar, scheduling meetings, calls, and appointments
- Coordinate and organize day-to-day activities to ensure smooth time management
- Screen and manage incoming communications, including emails, calls, and requests
- Assist with drafting basic correspondence and responses on behalf of the CEO
- Remind and follow up on meetings, deadlines, and commitments
- Arrange travel bookings, accommodation, and itineraries as required
- Prepare basic meeting materials and ensure logistics are in place
- Take notes or minutes when required and track action items
- Maintain organized filing systems, records, and documentation
- Support expense tracking and administrative tasks for the CEO
- Liaise with internal teams to coordinate schedules and meeting requirements
- Assist in organizing meetings, internal discussions, and ad hoc tasks
- Provide general administrative support to ensure the CEO’s day runs efficiently
- Handle confidential information with care and professionalism
What We’re Looking For
- Bachelor’s degree or relevant administrative experience
- At least 3 years of experience as a Personal Assistant or in a similar administrative role
- Strong command of English (written and verbal)
- Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
- Strong organizational and time management skills
- Ability to multitask and prioritize effectively
- High level of discretion, reliability, and professionalism
- Proactive and adaptable mindset
Why Join Us?
At Kayana, you’ll be part of a fast-growing global company where your contributions will make a direct impact. We offer:
- A clear path for career growth
- Direct exposure to senior leadership
- A fast-paced and dynamic working environment
- A culture that values accountability, ownership, and efficiency
Starting salary at 40K GBP annual depending upon experience.
Personal Assistant to the CEO employer: Kayana | Ordering & Payment Solutions
Contact Detail:
Kayana | Ordering & Payment Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to the CEO
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the CEO. Show us that you understand their vision and how you can help make their day-to-day smoother. Tailor your responses to highlight your organisational skills and adaptability.
✨Tip Number 3
Practice your communication skills! As a PA, you'll be handling sensitive information and liaising with various teams. We recommend doing mock interviews with friends or family to get comfortable articulating your thoughts clearly and professionally.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team at Kayana.
We think you need these skills to ace Personal Assistant to the CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your organisational skills and any relevant experience that shows you can manage a busy schedule and handle confidential information with discretion.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the CEO's PA role. Mention specific experiences that demonstrate your proactive mindset and ability to multitask in a fast-paced environment.
Showcase Your Tech Skills: Since proficiency in Google Workspace is key, don’t forget to mention your experience with Docs, Sheets, and Calendar. If you have any examples of how you've used these tools to improve efficiency, share them!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Kayana | Ordering & Payment Solutions
✨Know the CEO's Schedule
Before your interview, take some time to research the CEO’s background and current projects. Understanding their priorities will help you demonstrate how you can effectively manage their calendar and support their goals.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. Be ready to discuss specific tools or methods you use to stay organised, as this role demands strong organisational skills.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you’ve had to maintain discretion, and highlight your professional approach in previous roles.
✨Familiarise Yourself with Google Workspace
As proficiency in Google Workspace is essential, brush up on your skills with Docs, Sheets, and Calendar. You might even want to prepare a quick demo or example of how you’ve used these tools to streamline tasks in the past.