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- Tasks: Support the CEO with scheduling, communications, and administrative tasks in a fast-paced environment.
- Company: Join Kayana, a fast-growing global company making a direct impact.
- Benefits: Competitive salary, clear career growth path, and exposure to senior leadership.
- Other info: Work in a culture that values accountability and efficiency.
- Why this job: Be part of a dynamic team where your contributions truly matter.
- Qualifications: Bachelor’s degree or relevant experience, plus strong organisational skills.
The predicted salary is between 40000 - 40000 £ per year.
We are seeking a highly organized, proactive, and dependable Personal Assistant (PA) to provide direct day-to-day support to the Chief Executive Officer (CEO). The ideal candidate will ensure the CEO’s schedule, communications, and administrative tasks are managed efficiently and seamlessly.
This role is hands-on and execution-focused, requiring strong attention to detail, flexibility, and the ability to manage multiple priorities in a fast-paced environment. Discretion and professionalism are essential, as you will handle sensitive and confidential information.
Key Responsibilities- Manage and maintain the CEO’s daily calendar, scheduling meetings, calls, and appointments
- Coordinate and organize day-to-day activities to ensure smooth time management
- Screen and manage incoming communications, including emails, calls, and requests
- Assist with drafting basic correspondence and responses on behalf of the CEO
- Remind and follow up on meetings, deadlines, and commitments
- Arrange travel bookings, accommodation, and itineraries as required
- Prepare basic meeting materials and ensure logistics are in place
- Take notes or minutes when required and track action items
- Maintain organized filing systems, records, and documentation
- Support expense tracking and administrative tasks for the CEO
- Liaise with internal teams to coordinate schedules and meeting requirements
- Assist in organizing meetings, internal discussions, and ad hoc tasks
- Provide general administrative support to ensure the CEO’s day runs efficiently
- Handle confidential information with care and professionalism
- Bachelor’s degree or relevant administrative experience
- At least 3 years of experience as a Personal Assistant or in a similar administrative role
- Strong command of English (written and verbal)
- Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
- Strong organizational and time management skills
- Ability to multitask and prioritize effectively
- High level of discretion, reliability, and professionalism
- Proactive and adaptable mindset
At Kayana, you’ll be part of a fast-growing global company where your contributions will make a direct impact.
We offer:
- A clear path for career growth
- Direct exposure to senior leadership
- A fast-paced and dynamic working environment
- A culture that values accountability, ownership, and efficiency
- Starting salary at 40K GBP annual depending upon experience
Personal Assistant to the CEO in City of London employer: Kayana | Ordering & Payment Solutions
Contact Detail:
Kayana | Ordering & Payment Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to the CEO in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the CEO. Show us that you understand their vision and how you can help make their day-to-day smoother. Tailor your responses to highlight your organisational skills and adaptability.
✨Tip Number 3
Practice your communication skills! As a PA, you'll be managing a lot of correspondence. We recommend doing mock interviews or role-playing scenarios to get comfortable with drafting emails and handling calls professionally.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in being part of our team at Kayana.
We think you need these skills to ace Personal Assistant to the CEO in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your organisational skills and any relevant experience that shows you can manage a busy schedule and handle confidential information.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the CEO's PA role. Mention specific experiences that demonstrate your proactive mindset and ability to multitask.
Showcase Your Tech Skills: Since proficiency in Google Workspace is key, don’t forget to mention your experience with Docs, Sheets, and Calendar. If you have any examples of how you've used these tools to improve efficiency, share them!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to see your application and get to know you better. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Kayana | Ordering & Payment Solutions
✨Know the CEO's Schedule
Before your interview, take some time to research the CEO’s recent activities and engagements. This will not only show your initiative but also help you understand the kind of support they might need. Being familiar with their schedule can give you an edge in discussing how you can effectively manage their time.
✨Demonstrate Your Organisational Skills
Prepare examples that showcase your organisational abilities. Think about times when you successfully managed multiple tasks or projects simultaneously. Be ready to discuss specific tools or methods you use to stay organised, especially within Google Workspace, as this is crucial for the role.
✨Showcase Discretion and Professionalism
Since you'll be handling sensitive information, it’s important to convey your understanding of confidentiality. Share experiences where you had to maintain discretion, and emphasise your professional approach to managing confidential communications and tasks.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions that reflect your interest in the role and the company. Inquire about the CEO’s priorities or challenges they face. This not only shows your enthusiasm but also helps you gauge how you can best support them.