At a Glance
- Tasks: Manage document control processes and ensure compliance with company procedures.
- Company: Dynamic Oil & Gas engineering firm with international growth ambitions.
- Benefits: Competitive salary, career development opportunities, and a collaborative work environment.
- Other info: Fast-paced environment with opportunities for continuous improvement and professional growth.
- Why this job: Join a team of experts and contribute to exciting projects in the energy sector.
- Qualifications: Attention to detail, strong organisation skills, and previous document control experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
We are an independent Oil & Gas engineering company based in Aberdeen with international ambitions. The company has recently appointed into several key positions and we are about to take the next step on our growth path. This year is an exciting time to join the company. We specialise in Brownfield modifications, engineering, design, procurement, installation and commissioning both onshore and offshore – providing original thinking and technical excellence. We operate with agility and have invested in large company diligence demonstrated through our various accreditations and certifications. We have a team of exceptional multi-disciplined engineers, designers, technicians and business people.
The nature of the role
The Document Controller is responsible for supporting all aspects of document control within project, ensuring systems, processes and reporting requirements for both internal and external clients are met by adherence to Katoni procedures. This role would suit someone ready to hit the ground running, with role relevant experience and the motivation to pro-actively engage and collaborate with colleagues and other departments ensuring the correct guidance, support and compliance are in place to fulfil the specific work scope. This role sits within the Project Support team, reporting to the Document Control Lead.
Key Responsibilities (not limited to)
- Deliver all aspects of the document control function, ensuring requests and queries are prioritised, processed and closed out in a timely and satisfactory manner, and that a professional and quality Document Control service is provided to the Business.
- Processing of Engineering (Design and Vendor) documentation including the registration, issue / distribution / transmittal, tracking and retrieval of documents received and issued to and from company and third parties.
- Ensure all documentation is accurately recorded in EDMS and shared drives, in accordance with the Katoni Document Control procedures.
- Document Number, Revision Coding / Revision Status allocation and allocation of document numbering in accordance with the Katoni Document Numbering Procedure.
- Deliver document control requests coming from the business including document numbering, tag numbering, document retrieval, searching etc.
- Carrying out quality and compliance checks on project information and documentation.
- Ensuring all project distribution matrices remain current and up to date.
- Maintenance of records/trackers, ensuring these reflect accurate information and current document status.
- Participate in presenting Document Control processes and systems at the “kick off” of new projects and to new employees.
- Responsible to follow-up and ensure timely closure of the documents and drawings as per project MDR and schedule.
- Supports tendering, projects, and procurement in Document Control activities.
- Monitoring and reporting of document status by the use of EDMS reporting tools.
- Preparation / compilation of ad-hoc technical document packages for issue to clients and third parties, as required.
- Receipt and processing of As-Built workpacks, returned from offshore.
- Assist in Project Admin, Project Close- Out and Hand Over activities.
- To assist the Document Control Lead and Senior Document Controller in maintaining a consistent controlled approach to Document Control processes.
- Proactively promote and ensure Document Control processes and procedures are understood and are complied with by users.
- Act as a focal point for client and vendor Document Control, establishing and maintaining good working relationships, and representing Katoni in a professional and positive manner.
- Working in accordance Company procedures and guidelines.
- Any other reasonable duties as specified by Document Control Lead and Senior Document Controller.
Person specification (all necessary)
- High level of accuracy and attention to detail, with accurate inputting skills.
- Good organisation/administration skills.
- Good verbal and written communication skills.
- Customer focused attitude.
- Self-starter able to carry out tasks with minimal supervision, while flexible to support wider team activities.
- Pro-active planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines.
- Flexible to adapt to changing priorities within a fast-paced EPC business.
- Committed to continuous improvement and identification of efficient work methods and processes.
Qualities and experience (desirable)
- Previous Document Control experience essential, preferably in an EPC or Vendor environment.
- Technical Document Control experience.
- Experienced in Oil and Gas industry, with good knowledge about the typical engineering phases and documentation requirements.
- Understanding of Document Numbering /Revision Control coding and indexing requirements re Design and Vendor documentation, including document lifecycles.
- Experience in working with Electronic Document Management Systems.
- Competent in use of Microsoft Office packages.
- Experienced in working in compliance with departmental and project procedures.
Document Controller employer: Katoni Engineering
Join our dynamic team at an independent Oil & Gas engineering company in Aberdeen, where we prioritise innovation and technical excellence. As a Document Controller, you'll thrive in a collaborative work culture that values your contributions and offers ample opportunities for professional growth within a rapidly expanding organisation. With a commitment to employee development and a supportive environment, this is an exciting time to be part of our journey as we take significant steps towards international expansion.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Join Engineering Meetups!
Get yourself along to local engineering meetups or tech conferences. These are great places to connect with like-minded folks and industry leaders who might just have a lead on that full-time Document Controller role you’re after at Katoni Engineering.
✨Show Off Your Projects!
Don’t be shy about showcasing your engineering projects. Whether it’s a funky app, a mechanical design, or a complex algorithm, having a solid portfolio on platforms like GitHub can really make you stand out. Plus, it gives potential employers at Katoni Engineering a taste of what you can bring to the table!
✨Engage with Online Communities
Dive into engineering forums and online communities, like Reddit or specific engineering Discord channels. Sharing your insights, asking questions, and being active can help you build connections that might lead to job opportunities at Katoni Engineering.
✨Apply Through Company Websites
When you spot a role like Document Controller at Katoni Engineering, apply directly through their website. Often, this can show your genuine interest in the company and you might just get noticed quicker than via typical job boards.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Showcase Your Technical Expertise:When applying for an engineering role like Document Controller, it’s essential to highlight your technical skills. Include any relevant software or tools you're proficient in on your CV—think CAD software, simulation tools, or programming languages. Don't skimp on any engineering projects you've worked on that demonstrate your ability to solve complex problems.
Focus on Results and Impact:In the engineering world, we love numbers and real-world impact. Quantify your achievements wherever possible—like reducing costs by a certain percentage, improving efficiency, or successfully completing a project ahead of schedule. This gives your future employers at Katoni Engineering a clear picture of the value you can bring.
Craft a Compelling Cover Letter:Use your cover letter to express your passion for engineering and explain why you’re drawn to Katoni Engineering specifically. Share what aspects of their work excite you and how your values align with theirs. This is your chance to show a bit of personality while keeping it professional!
Include Relevant Certifications:If you have any engineering certifications, especially ones that are recognised in your field, make sure to feature them prominently on your CV. They demonstrate not just your knowledge, but also your commitment to professional development, which is something we at StudySmarter value highly.
How to prepare for a job interview at Katoni Engineering
✨Brush Up on Core Engineering Principles
Before heading into the interview with Katoni Engineering, make sure you're solid on the fundamental engineering principles relevant to the role. Be ready to discuss concepts such as thermodynamics, fluid mechanics, or structural analysis, depending on the specifics mentioned in the job description. Don’t skip any hands-on projects or coursework; these can be excellent talking points!
✨Show Off Your Problem-Solving Skills
Expect technical questions or case studies during your interview—after all, engineering is all about solving problems! Prepare a few examples of how you've tackled engineering challenges in the past, whether at university or in any practical experience. Practising with mock technical interviews can really help you articulate your thought process and solutions.
✨Relate Your Experience to the Role
In a full-time role, employers like Katoni Engineering want to see that you can adapt and grow within their team. Be ready to discuss how your previous internships, projects, or studies relate directly to the work you'll be doing. Highlight specific experiences that showcase your collaborative skills and how you've successfully worked within a team environment.
✨Know Your Tools and Software
Most engineering roles require familiarity with specific tools and software. Prepare to talk about your proficiency with programmes like AutoCAD, MATLAB, or SolidWorks if they’re relevant to the role. Even better, have examples of projects where you’ve used these tools, as it'll demonstrate your hands-on experience and readiness for the job.
