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For Companies At a Glance
- Tasks: Manage purchase orders and keep inventory accurate while coordinating with suppliers.
- Company: Join a family-run, entrepreneurial company with a friendly team.
- Benefits: Competitive salary, generous holiday, staff discounts, and professional development opportunities.
- Why this job: Make a real impact behind the scenes and help create special products.
- Qualifications: Experience in admin tasks, strong organisation skills, and confidence in Excel.
- Other info: Flexible working environment with training support and excellent career growth.
The predicted salary is between 20400 - 30600 £ per year.
As Purchasing Administrator you'll be at the heart of our purchasing and logistics team, managing purchase orders, keeping inventory accurate, coordinating with suppliers and ensuring our products move smoothly into the business. Every order you handle helps make someone's purchase special, whether it's a gift for a loved one or a treat for themselves.
This is an entry-level role and the wonderful purchasing and logistics team will provide you with full training. This position is ideal for someone with some experience in administrative tasks, who is organised, detail-focused, and confident in Excel. You'll reconcile reports, track stock, maintain supplier records and support the team in keeping our collections ready for every occasion. Your work behind the scenes will make a real impact, keeping our business running efficiently and helping us deliver our beautiful products that make memories that little bit extra special.
If you're proactive, enjoy working with Excel, take pride in your work, and love being part of a busy environment, this could be the perfect role for you. This role is a fixed term contract until Friday 4th September 2026. The role is Monday - Friday 9am-5pm. You'll enjoy working predominantly from our stunning Head Office as well as enjoying the exciting buzz of our friendly Warehouse in Banbury, Oxfordshire three times a week on average with the flexibility to work from home for the remaining two days. To support your training, you may be asked to work full time in the office until you feel confident enough with tasks to work from home.
HOW YOU'LL CONTRIBUTE
- Checking and reconciling daily inventory and purchasing reports to ensure accuracy across systems and departments.
- Creating and placing purchase orders with suppliers, maintaining all related data in the system, and updating order dates to reflect changes in production or shipping schedules.
- Coordinating with suppliers to communicate requirements, expectations, and order updates, while ensuring all product and order information is obtained, accurate, and shared internally.
- Managing inbound goods by checking and creating inbound shipments in the system, and supporting the logistics coordinator by collating, checking, and saving shipping documents, as well as ensuring freight and landed costs are correctly assigned.
- Controlling stock by conducting counts, reviewing warehouse and print room consumables, and submitting counts and order proposals to the junior supply chain manager.
- Maintaining accurate supplier records, pricing, lead times, and purchasing data within the ERP system.
- Monitoring supplier performance and escalating delays, non-conformances, or quality issues as required.
- Producing purchasing reports, KPIs, and analysis to support the wider department.
THE TALENT YOU'LL BRING
- Experience in a similar administrative role
- Excellent organisation skills
- Good communication skills within department, business and with external business partners
- Self-driven "can do attitude"
- Excellent written and spoken English
- Confident using Excel
PERFECTLY PACKAGED
- A salary of circa £25,500 FTE
- 33 days holiday including bank holidays rising to 35 with length of service
- A broad benefits package including our staff favourite - a very generous staff discount across both our brands.
- Opportunities to make an impact as well as learn and develop further
- An innovative and friendly workplace with a team we're proud to be part of.
Purchasing Administrator in London employer: KATIE LOXTON
Contact Detail:
KATIE LOXTON Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Administrator in London
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the purchasing and logistics field. A friendly chat can lead to opportunities you wouldn't find on job boards.
✨Tip Number 2
Get your Excel skills sharp! Since this role values confidence in Excel, brush up on your spreadsheet skills. Consider creating a mini-project to showcase your abilities when you get the chance to chat with potential employers.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Send them a message expressing your interest in working with them. You never know, they might just create a position for someone as enthusiastic as you!
✨Tip Number 4
Apply through our website! We love seeing applications come directly from our site. It shows you're genuinely interested in being part of our team. Plus, it makes it easier for us to keep track of your application!
We think you need these skills to ace Purchasing Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Purchasing Administrator role. Highlight any relevant experience in administrative tasks, Excel skills, and your attention to detail. We want to see how you can contribute to our team!
Show Your Enthusiasm: Let your passion shine through in your application! Mention why you're excited about working with us and how you can help make our customers' purchases special. A little enthusiasm goes a long way!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications.
Apply Through Our Website: Don’t forget to submit your application through our careers portal! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at KATIE LOXTON
✨Know Your Numbers
Since this role involves a lot of Excel work, brush up on your spreadsheet skills. Be prepared to discuss how you've used Excel in the past, whether it's for tracking inventory or managing data. Maybe even bring a few examples of reports you've created!
✨Show Your Organisational Skills
This position requires excellent organisation, so think of specific instances where you've successfully managed multiple tasks or projects. Share how you prioritise your workload and keep everything on track, as this will show you're ready for the fast-paced environment.
✨Communicate Clearly
Good communication is key in this role, especially when coordinating with suppliers. Practice explaining complex ideas simply and clearly. You might even want to prepare a few questions to ask during the interview to demonstrate your proactive approach.
✨Emphasise Your Team Spirit
As part of a friendly team, showing that you can collaborate well is essential. Think of examples where you've worked effectively in a team setting. Highlight your 'can do' attitude and how you contribute positively to group dynamics.
