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- Tasks: Support the International Director with executive tasks and strategic priorities in a fast-paced environment.
- Company: Join a high-growth organisation during a transformative period.
- Benefits: Competitive salary, professional development, and a dynamic work culture.
- Why this job: Be a key player in driving change and making an impact at the highest levels.
- Qualifications: 5+ years of C-Suite EA experience and strong project management skills.
- Other info: Flourish in a role that offers excellent career growth and networking opportunities.
The predicted salary is between 50000 - 70000 £ per year.
A rare and exciting opportunity has arisen for an exceptional Executive Assistant to support the international Director of a high-growth organisation during a transformative period. This is a pivotal role for an experienced EA who thrives in a fast-paced, commercially driven environment and is confident operating at the highest levels of an organisation.
Acting as a trusted partner to the International Director, you will provide exceptional executive support, ensure seamless communication, and help drive strategic priorities across the business. The role requires impeccable judgement, strong commercial awareness, and the ability to navigate a dynamic landscape with discretion, professionalism, and resilience.
Key Responsibilities:- Manage complex diary and travel arrangements, expenses, confidential correspondence, and briefing materials.
- Protect and optimise the International Director's time, ensuring focus on strategic and commercial priorities.
- Act as a professional representative of the International Director when communicating with clients, partners, Board members, investors, and internal stakeholders.
- Build strong internal relationships to ensure clear communication and effective flow of information.
- Track decisions, actions, and deadlines, ensuring timely follow-up across senior leadership.
- Support project coordination relating to acquisitions, change initiatives, and operational improvement.
- Maintain a high level of situational awareness and anticipate emerging risks, issues, or opportunities.
- Serve as the International Director administrative liaison to the Board, ensuring all materials are prepared, collated, and distributed accurately and on time.
- Manage version control and maintain key governance documentation.
- Keep International Director's materials up to date, including biography, headshot, and leadership profiles.
- Draft internal and external communications aligned with the International Director's tone.
Applicants must have 5 years plus C Suite level Executive Assistant experience (C-Suite) within a large corporate or professional services setting. Experience of managing complex organisational structures in a high growth environment is key supported by strong project skills. Flawless stakeholder management and communication skills are imperative.
Executive Assistant to C-Suite in Southampton employer: Katie Bard
Contact Detail:
Katie Bard Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to C-Suite in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership. Understand their strategic priorities and think about how you can support them as an EA. This will show you're not just another candidate, but someone who truly gets the business.
✨Tip Number 3
Practice your communication skills! As an EA, you'll be representing the International Director, so being articulate and professional is key. Consider mock interviews or even recording yourself to refine your delivery.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and help you land that dream job. Plus, it makes it easier for us to keep track of your progress and get in touch with you.
We think you need these skills to ace Executive Assistant to C-Suite in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and travel arrangements, as well as any previous work with C-Suite executives. We want to see how you can bring your unique skills to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your strong commercial awareness and ability to navigate dynamic environments. We love seeing personality, so let us know what drives you!
Showcase Your Communication Skills: As an Executive Assistant, communication is key. In your application, demonstrate your ability to draft clear and professional communications. Whether it's internal memos or external correspondence, we want to see your writing style and attention to detail.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you receive updates directly from us. Plus, it’s super easy – just follow the prompts and submit your materials!
How to prepare for a job interview at Katie Bard
✨Know Your Executive Inside Out
Before the interview, take the time to research the International Director's background, their recent projects, and the company's strategic goals. This will not only help you understand their priorities but also allow you to tailor your responses to show how you can support them effectively.
✨Demonstrate Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries and travel arrangements in the past. Highlight your ability to juggle multiple tasks while maintaining attention to detail, as this is crucial for an Executive Assistant role at the C-Suite level.
✨Showcase Your Communication Prowess
Since you'll be acting as a professional representative, practice articulating your thoughts clearly and confidently. Bring examples of how you've successfully communicated with various stakeholders, ensuring that you convey your understanding of the importance of discretion and professionalism.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and situational awareness. Think of scenarios where you've had to anticipate risks or issues and how you navigated those challenges. This will demonstrate your resilience and strategic thinking, which are key for this role.