At a Glance
- Tasks: Manage the CEO's diary, inbox, and travel while supporting the leadership team.
- Company: A leading Birmingham-based market leader with a collaborative culture.
- Benefits: Hybrid working, competitive salary, and the chance to shape a new role.
- Other info: Join a supportive team where culture is genuinely valued.
- Why this job: Be at the heart of a growing business and make a real impact.
- Qualifications: Proven experience as an EA or PA at CEO or MD level.
The predicted salary is between 45000 - 55000 € per year.
This is a newly created position, not a replacement hire, but a role born out of ambition. As this Birmingham-based market leader accelerates its growth plan, the CEO and CFO require an exceptional PA to sit at the heart of the business and ensure he operates at his absolute best. This business is a recognised leader in its sector, trusted globally. A long-tenured, collaborative team and a C-suite that leads with trust and genuine investment in its people, this is an organisation where culture is not a talking point, it is lived every day.
The Role
Reporting directly to the CEO, you will take complete ownership of his diary, inbox and travel managing complexity, anticipating needs and acting with full authority on his behalf. You will also provide support to the CFO and wider Senior Leadership Team as required. This is a high-impact role that demands a seasoned professional. In return, it offers the opportunity to define the position from the ground up, working alongside a highly respected and approachable leadership team.
Key Responsibilities
- Full diary management across multiple calendars with proactive conflict resolution.
- End-to-end coordination of extensive international travel including Europe and beyond: flights, hotels, transfers, visas and itineraries.
- Complete inbox management with delegated reply authority.
- Stakeholder liaison on behalf of the CEO across stakeholders and senior partners.
- Meeting preparation, attendance and follow-up.
- Client event and off-site coordination.
- Ad hoc project and research support for the CEO, CFO and Senior Leadership Team.
The Ideal Candidate
You will have proven EA or PA experience at CEO or MD level. You will be highly organised, discreet and calm under pressure, with the ability to manage competing priorities across a fast-moving environment. The role requires complex diary management so will require a methodical and detail-driven approach. A warm, confident communicator, you will be comfortable representing the CEO at all levels internally and externally. You are proactive by nature, solutions-focused and bring genuine emotional intelligence to everything you do.
PA to CEO employer: Katie Bard
As a Birmingham-based market leader, this company offers an exceptional work environment where culture is genuinely lived every day. With a long-tenured, collaborative team and a leadership that invests in its people, employees can expect meaningful growth opportunities and the chance to shape their roles from the ground up. The hybrid working model further enhances work-life balance, making it an attractive place for professionals seeking a rewarding career.
StudySmarter Expert Advice🤫
We think this is how you could land PA to CEO
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on opportunities, especially in a collaborative environment like this one.
✨Tip Number 2
Prepare for those interviews by researching the company culture and values. Since this organisation lives its culture every day, showing that you understand and align with their ethos will set you apart from the competition.
✨Tip Number 3
Practice your diary management skills! Create mock schedules and demonstrate how you'd handle complex calendar conflicts. This will showcase your methodical approach and attention to detail, which are crucial for the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace PA to CEO
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the PA role. Highlight your experience in diary management, travel coordination, and stakeholder liaison. We want to see how your skills align with what the CEO and CFO need!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this dynamic role. We love seeing genuine enthusiasm for the position.
Showcase Your Organisational Skills:In your application, give examples of how you've managed complex schedules or handled high-pressure situations. We’re looking for someone who can keep everything running smoothly, so let us know how you’ve done that before!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Katie Bard
✨Master the Diary Management
Since this role revolves around managing the CEO's diary, come prepared with examples of how you've successfully handled complex scheduling in the past. Be ready to discuss your methods for prioritising tasks and resolving conflicts.
✨Showcase Your Communication Skills
As a PA, you'll be representing the CEO at various levels. Practice articulating your thoughts clearly and confidently. Consider role-playing potential scenarios where you might need to liaise with stakeholders or senior partners.
✨Demonstrate Proactivity
This position requires a proactive mindset. Think of instances where you've anticipated needs before they arose. During the interview, share how you’ve taken initiative in previous roles to improve processes or solve problems.
✨Emphasise Emotional Intelligence
Being calm under pressure and having emotional intelligence is key. Prepare to discuss how you've navigated challenging situations in the past, focusing on your ability to remain composed and empathetic while managing competing priorities.
