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- Tasks: Support a dynamic Employment team with high-level administrative tasks in a fast-paced law firm.
- Company: Progressive law firm offering international exposure and a collaborative environment.
- Benefits: Gain valuable experience, develop skills, and work in a supportive team atmosphere.
- Other info: Opportunity for growth in a vibrant, fast-moving environment.
- Why this job: Be the key support for a team making an impact in the legal sector.
- Qualifications: Experience as a PA in legal or professional services, strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Our client, a progressive law firm is seeking an organised, proactive PA to support their Employment team. This is an excellent opportunity for someone who enjoys providing high-level administrative support in a fast-paced, professional services environment with international exposure.
As the key point of contact for a group of fee earners, you will provide exceptional organisational and administrative support. The role involves managing complex workflows, handling confidential client matters and helping the team deliver high-quality work to overseas healthcare regulators, government bodies and private sector organisations.
The role will entail:
- Handling client enquiries, calls and communications with professionalism and cultural sensitivity.
- Manage diaries, travel, itineraries, international meeting arrangements and agendas.
- Support pitch documents, presentations and tender submissions for international work.
- Assist with organising internal and external events, training sessions and client briefings.
- Monitor team inboxes, prepare draft responses and manage correspondence.
- Provide cross-team support where needed and help balance workflow.
- Support billing processes and prepare accurate invoices for international matters.
- Manage expenses, payments and financial administration tasks.
- Ensure all compliance, information security and data-handling standards are met.
Applicants must have:
- Experience as a PA in a legal, professional services or similarly structured environment.
- Excellent communication and relationship building skills.
- Strong organisational skills and ability to prioritise a varied workload.
- A positive, “can do” attitude.
- Adaptability and confidence in a fast-moving environment.
- Strong Microsoft Office Proficiency.
If you have any queries about the role, contact Eve on 0121 633 4443. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is an Equal Opportunities Employer.
Katie Bard will manage your application in accordance with GDPR and the Data Protection Act 2018, and in line with the Employment Agencies and Employment Businesses Regulations 2003. Please refer to the privacy notice on our website for further details on how we manage your data. If your application is successful, we will contact you and handle your personal information in line with GDPR guidelines. If unsuccessful, your application and associated data will be deleted within six weeks.
Executive Assistant in Legal employer: Katie Bard
Contact Detail:
Katie Bard Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Legal
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate, especially in the fast-paced environment of legal services. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the key point of contact for fee earners. Role-play common scenarios with a friend to boost your confidence in handling client enquiries and managing correspondence professionally.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team and ready to take on the challenges of the role.
We think you need these skills to ace Executive Assistant in Legal
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in legal or professional services, and showcase your organisational skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've handled complex workflows and supported teams in the past.
Showcase Your Communication Skills: As the key point of contact, strong communication is essential. In your application, demonstrate your ability to handle client enquiries with professionalism and cultural sensitivity. We love seeing candidates who can connect with diverse audiences!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Katie Bard
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role in a legal context. Familiarise yourself with the specific responsibilities mentioned in the job description, like managing diaries and handling client communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed complex workflows or prioritised tasks in previous roles. Be ready to discuss specific situations where your organisational skills made a difference, especially in fast-paced environments. This will highlight your ability to thrive in the role and support the Employment team effectively.
✨Demonstrate Cultural Sensitivity
Since the role involves international exposure, be prepared to discuss how you've handled communications with diverse clients or teams. Share experiences that showcase your cultural sensitivity and professionalism, as this is crucial for building relationships in a global context.
✨Practice Your Communication Skills
As an Executive Assistant, strong communication is key. Practice articulating your thoughts clearly and confidently. You might even want to rehearse common interview questions with a friend or in front of a mirror. This will help you feel more at ease during the actual interview and ensure you convey your ideas effectively.