At a Glance
- Tasks: Support the CEO and CFO with high-level administrative tasks and global travel coordination.
- Company: Dynamic professional services firm with a fast-paced, international environment.
- Benefits: Competitive salary of £38,000-41,000 and a slick office in Perry Barr.
- Other info: Opportunity for personal growth in a supportive and innovative workplace.
- Why this job: Join a vibrant team and make a real impact while managing exciting global projects.
- Qualifications: Proven experience as an EA/PA with strong organisational and multitasking skills.
The predicted salary is between 38000 - 41000 £ per year.
Our client is seeking a proactive EA to support the CEO, CFO and SLT. This is an excellent opportunity for someone who enjoys providing high-level administrative support in a fast-paced, professional services environment with international exposure. This role will provide exceptional organisational and administrative support. The role involves managing complex workflows, handling confidential client matters and helping the team deliver high-quality work. This role is based in Perry Barr in their slick offices, offering a salary of £38,000-41,000 (dependent on experience).
Key Responsibilities
- Seamlessly manage complex CEO diaries across multiple calendars and international time zones.
- Act as gatekeeper to the CEO’s inbox and communications, drafting professional correspondence, and prioritising actions.
- Deliver end-to-end global travel coordination, including flights, accommodation, transfers, visas, and detailed itineraries, while adapting quickly to last-minute changes.
- Prepare the CEO for meetings with agendas, briefing packs, research, logistics management, note-taking, and follow-up actions.
- Oversee executive office operations and day-to-day administrative support.
Key Requirements
- Proven EA/PA experience supporting CEO, MD, or C-suite executives in a fast-paced environment.
- Expertise in complex diary and inbox management and exceptional prioritisation skills.
- Extensive international travel coordination experience, including visas and multi-destination itineraries.
- Strong organisational skills with the ability to multitask, anticipate needs, and remain calm under pressure.
- Advanced Microsoft Office skills including Outlook, Word, Excel, and PowerPoint.
- Experience coordinating meetings, events, and off-site engagements with exceptional attention to detail.
Executive Assistant to CEO/CFO | Global Travel Pro in Birmingham employer: Katie Bard
Global Travel Pro is an exceptional employer that values proactive individuals who thrive in a dynamic, professional services environment. With a focus on employee growth and development, the company offers competitive salaries and a supportive work culture in their modern Perry Barr offices, providing opportunities for international exposure and meaningful contributions to high-level executive operations.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO/CFO | Global Travel Pro in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and recent projects, so you can tailor your responses and show how you can support the CEO and CFO effectively.
✨Tip Number 3
Practice your organisational skills! Create mock scenarios where you manage complex diaries or travel itineraries. This will help you demonstrate your expertise during interviews and show that you can handle the fast-paced environment.
✨Tip Number 4
Apply through our website! We make it easy for you to find roles that match your skills. Plus, it shows you're serious about joining our team and ready to take on the challenges of supporting top executives.
We think you need these skills to ace Executive Assistant to CEO/CFO | Global Travel Pro in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in managing complex diaries and international travel coordination, as these are key for this position.
Craft a Compelling Cover Letter:Your cover letter should reflect your enthusiasm for supporting C-suite executives. Use specific examples from your past roles that demonstrate your organisational skills and ability to handle confidential matters.
Showcase Your Tech Skills:Since advanced Microsoft Office skills are a must, don’t forget to mention your proficiency in Outlook, Word, Excel, and PowerPoint. If you have any certifications or training, include those too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your details and get you started on this exciting opportunity!
How to prepare for a job interview at Katie Bard
✨Master the Diary Management
Since the role involves managing complex CEO diaries, make sure to brush up on your diary management skills. Prepare examples of how you've successfully managed multiple calendars and prioritised tasks in previous roles. This will show your potential employer that you can handle the fast-paced environment.
✨Showcase Your Travel Coordination Skills
Be ready to discuss your experience with global travel coordination. Highlight specific instances where you’ve arranged multi-destination itineraries or handled last-minute changes. This will demonstrate your ability to adapt and manage logistics effectively.
✨Prepare for High-Level Communication
As the gatekeeper to the CEO’s inbox, you'll need to communicate professionally. Practice drafting concise and clear emails or correspondence. Bring examples of your written communication to the interview to showcase your skills.
✨Demonstrate Organisational Prowess
The role requires exceptional organisational skills, so come prepared with examples of how you've managed multiple tasks simultaneously. Discuss how you anticipate needs and remain calm under pressure, as this will resonate well with the hiring team.
