Executive Assistant in Legal in Birmingham

Our client, a progressive law firm is seeking an organised, proactive PA to support their Employment team. This is an excellent opportunity for someone who enjoys providing high-level administrative support in a fast-paced, professional services environment with international exposure.

As the key point of contact for a group of fee earners, you will provide exceptional organisational and administrative support. The role involves managing complex workflows, handling confidential client matters and helping the team deliver high-quality work to overseas healthcare regulators, government bodies and private sector organisations.

The role will entail:

• Handling client enquiries, calls and communications with professionalism and cultural sensitivity.
• Manage diaries, travel, itineraries, international meeting arrangements and agendas.
• Support pitch documents, presentations and tender submissions for international work.
• Assist with organising internal and external events, training sessions and client briefings.
• Monitor team inboxes, prepare draft responses and manage correspondence.
• Provide cross-team support where needed and help balance workflow.
• Support billing processes and prepare accurate invoices for international matters.
• Manage expenses, payments and financial administration tasks.
• Ensure all compliance, information security and data-handling standards are met.

Applicants must have:

• Experience as a PA in a legal, professional services or similarly structured environment.
• Excellent communication and relationship building skills.
• Strong organisational skills and ability to prioritise a varied workload.
• A positive, “can do” attitude.
• Adaptability and confidence in a fast-moving environment.
• Strong Microsoft Office Proficiency.

If you have any queries about the role, contact Eve on 0121 633 4443. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is an Equal Opportunities Employer.

Katie Bard will manage your application in accordance with GDPR and the Data Protection Act 2018, and in line with the Employment Agencies and Employment Businesses Regulations 2003. Please refer to the privacy notice on our website for further details on how we manage your data. If your application is successful, we will contact you and handle your personal information in line with GDPR guidelines. If unsuccessful, your application and associated data will be deleted within six weeks.