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- Tasks: Welcome clients, manage meeting rooms, and ensure a tidy office environment.
- Company: Join a global financial services firm in a vibrant Birmingham office.
- Benefits: Full-time role with opportunities for growth and development.
- Why this job: Be the friendly face of the company and make a positive impact daily.
- Qualifications: Experience in reception or facilities roles, with strong communication skills.
- Other info: Dynamic work environment with a focus on professionalism and teamwork.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
Calling for a Facilities Assistant!
We currently have an exciting opportunity for a Facilities Assistant to join a global financial services firm on a full-time basis in their Birmingham office!
Key tasks:
- Upon arrival politely meet and greet all clients/ visitors and staff in a professional manner
- Regularly update and maintain the meeting room diary
- Responsible for recording and handling all incoming and outgoing couriers
- Adhere to the Firm’s policies, their procedures and Information Security standards
- Monitor the meeting rooms, ensuring they are kept at a high standard, i.e. preparing and clearing rooms for lunches held, meetings and events
- Responsible for invoicing
- Ensure that the tidiness of the general office environment is kept at a high standard
- Adhere to the Firm’s
- Responsible for ensuring that filing cabinets are tidy and kept up to date
- Ensure that external post is sent out appropriately
- Correct distribution of external and internal mail
- Carry out the Health & Safety inductions and new starter set ups
You will need the below skillset:
- A positive and friendly manner
- Facilities-based role preferred
- High standards of punctuality and efficiency
- Knowledgeable of Microsoft Office and Microsoft Excel
- Professional mannerisms and approach to all work activities
- Communication skills at all levels
For this role you will need to have had previous experience in a reception environment, assisting with general facility duties and front of house tasks regarding the daily duties in the Birmingham office.
Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website.
If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency.
Facilities Assistant employer: Katie Bard (Angela Mortimer Plc)
Contact Detail:
Katie Bard (Angela Mortimer Plc) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help you tailor your approach and show them you're genuinely interested in being part of their team.
✨Tip Number 2
Networking is key! Reach out to current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral. Plus, it shows initiative!
✨Tip Number 3
When you get that interview, be ready to showcase your personality. They want to see how you’ll fit into their team. Prepare some examples of how you've handled similar tasks in the past, especially in a reception or facilities role.
✨Tip Number 4
Finally, don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Be Professional: When writing your application, keep it professional and friendly. Remember, you're applying for a role where first impressions matter, so let your personality shine through while maintaining a polished tone.
Tailor Your CV: Make sure to tailor your CV to highlight your experience in facilities management and reception roles. Use keywords from the job description to show that you’re a perfect fit for the Facilities Assistant position.
Showcase Your Skills: Don’t forget to showcase your communication skills and proficiency in Microsoft Office. Mention specific examples of how you've used these skills in previous roles to demonstrate your capabilities.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Katie Bard (Angela Mortimer Plc)
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Facilities Assistant. Familiarise yourself with tasks like managing meeting room diaries and handling couriers. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your People Skills
As a Facilities Assistant, you'll be the first point of contact for clients and visitors. Practice your greeting and ensure you come across as friendly and professional. Think about examples from your past experiences where you've successfully interacted with clients or handled difficult situations.
✨Be Ready to Discuss Your Organisational Skills
This role requires high standards of tidiness and efficiency. Prepare to talk about how you manage your time and keep things organised. You might want to share specific examples of how you've maintained a clean and orderly environment in previous jobs.
✨Brush Up on Your Tech Skills
Since knowledge of Microsoft Office and Excel is essential, make sure you're comfortable using these tools. Consider doing a quick refresher on any relevant software features that could help you in the role. Being tech-savvy can really set you apart from other candidates.
