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- Tasks: Support teams with accurate client billing and manage the end-to-end billing process.
- Company: Global professional services organisation with a strong international presence.
- Benefits: Competitive salary, hybrid work model, and opportunities for career growth.
- Other info: Collaborative environment with support during busy periods.
- Why this job: Join a dynamic team and enhance your skills in a vital administrative role.
- Qualifications: Advanced IT skills, especially in Excel; billing experience is a plus.
The predicted salary is between 25000 - 30000 £ per year.
Global professional services organisation with a strong international presence across multiple regions, looking for a Billing Administration Assistant. As a Billing Administration Assistant, you will play a vital role in supporting internal teams to ensure accurate and timely client billing. You will collaborate closely with stakeholders across the business to manage the end-to-end billing process, helping to maintain high levels of client service and satisfaction.
Key Responsibilities
- Review draft billing proformas to ensure accuracy of fees and disbursements, including supporting documentation.
- Develop a strong understanding of client billing requirements and guidelines.
- Check and amend time entries and narratives before submission to Billing.
- Monitor invoice status using internal systems and liaise with Billing and Collections teams.
- Prepare billing review documentation using Excel where required.
- Act as a first point of contact for invoice-related queries, including liaising with stakeholders and managing amendments, cancellations, and credit notes.
- Work closely with Billing, Accounts Payable, Cashiers, and Collections teams on daily billing activities.
- Support e-billing processes and client system requirements.
- Assist with Client and Matter database queries and maintenance.
- Chase outstanding timesheets and ensure timely submission.
- Maintain accurate workflow tracking to monitor billing progress and next steps.
- Provide support to the wider Billing Assistant team during busy periods.
Skills & Experience:
- Advanced IT skills, particularly in Microsoft Excel.
- Experience with billing or financial systems (e.g. Elite 3E) is advantageous but not essential.
Billing Administration Assistant in Birmingham employer: Katie Bard (Angela Mortimer Plc)
Contact Detail:
Katie Bard (Angela Mortimer Plc) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Administration Assistant in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their billing processes and be ready to discuss how your skills can help improve client satisfaction. Show them you’re not just another candidate!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources to get comfortable answering common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly shows your enthusiasm. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Billing Administration Assistant in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Billing Administration Assistant role. Highlight any relevant experience you have with billing processes, client service, and teamwork. We want to see how your skills match what we're looking for!
Show Off Your Excel Skills: Since advanced IT skills, especially in Excel, are key for this role, don’t forget to mention any specific projects or tasks where you've used Excel effectively. We love seeing those numbers and formulas in action!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your experience and skills. We appreciate a well-structured application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Katie Bard (Angela Mortimer Plc)
✨Know Your Numbers
As a Billing Administration Assistant, you'll be dealing with numbers all day. Brush up on your Excel skills and be ready to discuss how you've used spreadsheets in previous roles. Maybe even prepare a few examples of how you’ve improved billing processes or managed data effectively.
✨Understand the Billing Process
Familiarise yourself with the end-to-end billing process. Research common billing practices and be prepared to discuss how you would handle specific scenarios, like managing invoice queries or ensuring accuracy in billing proformas. This shows you’re proactive and understand the role's demands.
✨Showcase Your Communication Skills
Since you'll be liaising with various stakeholders, it’s crucial to demonstrate your communication skills. Think of examples where you’ve successfully resolved conflicts or clarified billing issues. Practice articulating these experiences clearly and confidently during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific challenges the billing team faces. This not only shows your interest but also helps you gauge if the company is the right fit for you.