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- Tasks: Join our team as an Office Administrator, handling timesheets, invoicing, and job bookings.
- Company: Work with a leading engineering company in Worsley, known for innovation and excellence.
- Benefits: Enjoy free parking, 20 days holiday plus bank holidays, and career progression opportunities.
- Why this job: Gain valuable office experience, develop your Excel skills, and contribute to a dynamic team culture.
- Qualifications: Must be confident in MS Excel, have good numerical skills, and live within 5 miles of Worsley.
- Other info: This is an office-based role; remote work is not an option.
The predicted salary is between 24000 - 36000 £ per year.
My client, a leading engineering company in Worsley is seeking an Office Administrator You will report into and work closely with the Office Manager daily. The main duties of the role will involve: – * Entering employee timesheets onto Sage * You will check timesheets then enter onto Sage * Book engineering jobs in via the database including engineering repairs and parts on behalf of the customers and each department via the sales team * Putting together invoices by calculating times, prices and parts and enter onto the system so this produces an accurate invoice – job costing * Good knowledge of Excel so that you can produce Director’s reports which will include costing jobs, and times of work carried out so that the MD can see how many hours of work have been carried out for clients, all inputted into Sage * Book jobs in on Computer system for all departments, completing the relevant paperwork, creating job envelopes etc. in a timely manner according to the Company procedures. * Log works hours daily according to procedures (including the completion of the daily shop hours report). * Log material requisitions against jobs. * Take incoming calls to the works and redirect to the correct member of staff where applicable. * Generate preliminary invoices on delivered jobs daily. * Manage the end of day reports (invoice run, completed orders and order number log) ensure they are sent to the correct people. * Deputise for the Office Manager when they are on holiday, completing as many of their tasks as possible during the working day. * Take calls/messages for the Office Manager when necessary. * Actively manage the Order number log and work with the sales team get the orders in following job delivery, emailing and calling customers where necessary. * Provide additional support in the Workshop Office or with the Purchasing Clerk during busy periods. * To manage the addition and changes to accounts within the CRM system. To apply you will have: – * Confident experience of MS Excel * Live within a 5-mile radius of this location * Fast and accurate copy typing/data entry skills * Good numerical skills * Experience of Sage would be advantageous * Must be happy to work in an office environment daily * Good at putting Excel reports together and ideally carried out costing breakdowns and having the initiative to improve the reports What is on offer: – * Free parking * 20 days holiday plus 8 bank holidays, increases to 25 days after 2 years plus 8 bank holidays * Perk box * Career progression * Hours are – Monday –Thursday 9 – 5 with a 30-minute lunch break and Friday is 8.30 – to 4.30 with a 30-minute lunch break (37.5 hours) * Please note: This is an office-based role only, the requirements of the company mean this can’t be a home-based role * Ideally a car owner or live within 5 miles of the Worsley/Swinton/Walkden/Little Hulton/Farnworth area of Manchester
Office Administrator employer: Kasmir Associates
Contact Detail:
Kasmir Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarize yourself with Sage and Excel before applying. Since these are key tools for the Office Administrator role, having a solid understanding of how to use them will give you an edge during the interview.
✨Tip Number 2
Highlight any previous experience in office administration or similar roles. Be ready to discuss specific tasks you've handled that relate to the job description, such as managing invoices or data entry.
✨Tip Number 3
Prepare to demonstrate your numerical skills. You might be asked to solve basic calculations or explain how you've managed job costing in past positions, so brush up on those skills.
✨Tip Number 4
Since the role requires good communication skills, practice articulating your thoughts clearly. Be prepared to discuss how you would handle incoming calls and manage relationships with team members and customers.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in office administration, data entry, and using software like Sage and Excel. Emphasize any previous roles where you managed timesheets, invoicing, or customer interactions.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your familiarity with Sage and Excel, and provide examples of how you've successfully managed similar tasks in past roles.
Showcase Your Skills: In your application, clearly outline your skills in data entry, numerical accuracy, and report generation. If you have experience with job costing or managing order logs, be sure to include that as well.
Highlight Local Knowledge: Since the role requires living within a 5-mile radius, mention your proximity to Worsley and your willingness to work in an office environment. This shows your commitment and readiness for the position.
How to prepare for a job interview at Kasmir Associates
✨Show Your Excel Skills
Since the role requires good knowledge of Excel, be prepared to discuss your experience with it. Bring examples of reports you've created or data you've analyzed, and if possible, demonstrate your proficiency during the interview.
✨Understand Sage Software
While experience with Sage is advantageous, it's important to show that you are willing to learn. Familiarize yourself with its basic functions and be ready to explain how you would approach entering timesheets and generating invoices using the software.
✨Demonstrate Attention to Detail
The role involves a lot of data entry and job costing, so highlight your attention to detail. Share specific examples from your past work where your accuracy made a difference, especially in managing timesheets or invoices.
✨Prepare for Teamwork Questions
You'll be working closely with the Office Manager and other departments. Be ready to discuss your experience in collaborative environments, how you handle communication, and any instances where you supported team members during busy periods.
