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- Tasks: Manage accounts, process invoices, and ensure financial accuracy using Xero.
- Company: Join a dynamic UK importer and supplier of household products.
- Benefits: Flexible hours, free parking, 21 days holiday, and product discounts.
- Why this job: Perfect for those seeking hands-on finance experience in a supportive environment.
- Qualifications: Experience with Xero and strong attention to detail required.
- Other info: Ideal for independent workers looking for a varied workload.
The predicted salary is between 28000 - 35000 £ per year.
Accounts & Finance Administrator Maternity Cover (Up to 12 months). Reports to: Managing Director. Software: Xero. Monday to Friday flexible hours around 20/25 per week. Salary up to £35,000 pro rata (negotiable).
We are seeking an experienced and proactive Accounts & Finance Administrator to join a UK importer and supplier of household products on a maternity cover contract. This role is ideal for someone who is confident working independently, skilled in Xero, and comfortable managing a wide range of accounting duties as well as liaising with external stakeholders. You will play a key part in maintaining accurate financial records, managing payments, overseeing credit control, and supporting the business with financial administration.
Key Responsibilities
- Accounts Payable & Receivable
- Process all purchase and sales invoices in Xero.
- Provide remittances and prepare supplier payment runs.
- Manage credit control, chase overdue payments, and maintain accurate debtor records.
- Check warehouse invoices, courier invoices, and factory shipping invoices for accuracy.
- Handle invoice queries from customers, suppliers, and internal colleagues.
- Ensure all transactions are accurately coded in Xero.
- Complete daily/weekly bank reconciliations and monitor cash flow movements.
- Submit VAT returns using Xero reconciliations.
- Process the monthly payroll journal in Xero.
- Manage multi-currency payments and work with FX partners to pay overseas suppliers.
- Liaise with external accountants regarding monthly and year-end processes.
- Liaise with credit insurers to manage payment terms, credit limits, and risk checks.
Data, Audit & Reporting
- Use spreadsheets and VLOOKUPs to analyse online platform payments and reconcile discrepancies.
- Support purchase planning and orders alongside the Managing Director.
- Monitor goods in transit (information provided by logistics) and ensure invoices/packing lists match pre payments.
- Manage claims for faulty goods with factories and process any credits due.
Skills & Experience Required
- Proven experience in an Accounts Administrator, Accounts Assistant, or similar finance role.
- Strong Xero experience is essential.
- Ideally you will be available immediately.
- Excellent attention to detail and accuracy.
- Strong communication skills for liaising with suppliers, logistics partners, and accountants.
- Confident managing multi-currency transactions.
- Intermediate to advanced Excel skills, including VLOOKUP.
- Ability to work independently and manage a varied workload.
What’s on offer
- Flexible hours
- Free parking
- 21 days holiday plus bank holiday
- Discounted products
Part Time Accounts Administrator in Manchester employer: Kasmir Associates
Contact Detail:
Kasmir Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Accounts Administrator in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your Xero skills sharp! If you haven't already, brush up on your Xero knowledge. Consider taking a quick online course or watching tutorials to ensure you're ready to impress during interviews.
✨Tip Number 3
Prepare for the interview by practising common questions related to accounts administration. Think about how you can showcase your attention to detail and communication skills, especially when dealing with suppliers and stakeholders.
✨Tip Number 4
Apply through our website! We make it easy for you to submit your application directly, so don’t miss out on this opportunity. Plus, it shows you're keen and proactive, which is exactly what we love to see!
We think you need these skills to ace Part Time Accounts Administrator in Manchester
Some tips for your application 🫡
Show Off Your Xero Skills: Make sure to highlight your experience with Xero in your application. We want to see how you've used it in previous roles, so don’t hold back on the details!
Tailor Your CV: Customise your CV to match the job description. Use keywords from the listing, especially around accounts payable and receivable, to show us you’re the perfect fit for this role.
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you get your key points across without fluff.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Kasmir Associates
✨Know Your Xero Inside Out
Since the role requires strong Xero experience, make sure you brush up on your skills before the interview. Familiarise yourself with common tasks like processing invoices and bank reconciliations. Being able to discuss specific features or functions you've used will show you're ready to hit the ground running.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing overdue payments or resolving invoice discrepancies. Think of examples from your past experience where you successfully navigated similar challenges. This will demonstrate your problem-solving skills and proactive approach.
✨Show Off Your Attention to Detail
In finance roles, accuracy is key. Be prepared to discuss how you ensure precision in your work. You might mention methods you use to double-check your entries or how you handle errors when they arise. This will reassure them that you take your responsibilities seriously.
✨Communicate Clearly and Confidently
Strong communication skills are essential for liaising with suppliers and stakeholders. Practice articulating your thoughts clearly and confidently. You could even prepare a few questions to ask them about their processes or team dynamics, showing that you're engaged and interested in the role.
