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- Tasks: Support procurement, fleet, assets, and warehouse management while ensuring compliance with policies.
- Company: Join Islamic Relief Worldwide, a leading humanitarian organisation making a difference.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Why this job: Make an impact in humanitarian work while developing your skills in operations.
- Qualifications: Bachelor’s degree in relevant field and 1+ years of related experience required.
- Other info: Willingness to travel and strong communication skills are essential.
The predicted salary is between 30000 - 42000 £ per year.
Responsibilities
- Support procurement tasks to ensure efficiency and alignment with organizational needs, IRW policies, procedures and donor compliance. This includes preparing quotations, contracts, POs, payments, screening and all related procurement matters.
- Fleet Management: Support in managing fleet functions in accordance with IRW policies and donor compliance, including planning, movements, fuel consumption monitoring, resource utilization, contracting, driver management, vehicle maintenance and related tasks.
- Assets Management: Support in managing assets in line with IRW policies and donor compliance, including tagging, tracking, disposal, planning and related tasks.
- Warehouse Management: Support inventory management, storing, releasing, physical counts, tracking, disposal and related tasks; manage premises and facilities including identification, maintenance, contracting, services, tracking and reporting.
- Administration: Support admin tasks in accordance with IRW policies and donor compliance, including accommodation and travel requirements and related matters.
- Compliance & Reporting: Compile reporters and trackers for each SC function; submit reports to the supply chain officer including identifying bottlenecks, solutions, data analysis and action plans; address additional reporting requirements from the line manager.
- Other Tasks – Finance: Maintain petty cash, ensure expenses follow policy and submit monthly cash count; participate in cash distribution as a CDVT member; timely submission of financial documents; act as focal person for local authorities, vendors and field staff as needed.
- Other Tasks – HR: Monitor daily staff attendance and report issues; prepare attendance reports and collect timesheets for payroll; collect clearance forms on staff resignations; assist with written tests, online interviews, induction and onboarding.
- Other Tasks: Conduct regular visits to project and programmatic sites; perform tasks related to supply chain, Admin and IT as requested; ensure IRW procedures are followed in uploading documents to Shared Folders.
Qualifications
- Education: Completion of Bachelor’s degree in supply chain, logistics, business administration, or related field.
- Experience: 1+ years of progressive experience in related field; understanding of development and humanitarian work is advantageous; experience with humanitarian organizations is an advantage.
- Additional Requirements: Willingness to travel to remote or conflict-affected areas; familiarity with local laws and regulations; excellent communication skills.
- Language Requirement: Fluency in English is required.
- Computer Skills: Proficiency in relevant software and systems is expected.
Core Competencies
- Leadership: Effectively manages and motivates team members.
- Integrity and Ethics: Commitment to accountability, openness and high ethical standards in procurement.
- Communication: Ability to establish rapport with team members, vendors and stakeholders; clear communication of information; adaptability to changing program requirements.
- Planning and Organization: Ability to prioritize, develop realistic timelines and coordinate procurement across multiple projects.
- Analytical Thinking: Ability to interpret data, conduct market research and make data-driven decisions.
- Attention to Detail: Ensure accuracy and compliance in procurement documentation and planning; collaborate across departments.
IRW Core Values
- Sincerity (ikhlas) – Sincerity to God and humanity.
- Excellence (ihsan) – Commitment to excellence in operations and service to vulnerable people.
- Compassion (rahma) – Easing suffering caused by disasters, poverty and injustice.
- Social Justice (adl) – Empowering the poor and vulnerable to claim their rights.
- Custodianship (amana) – Responsible stewardship of Earth, resources and people.
Submission Guidelines
Interested and qualified national candidates should submit a cover letter explaining their motivation and an updated CV to the following link: https://jobs.af/jobs/operation-assistant-WfpTAH3TI
Closing date: 11 February 2026.
Islamic Relief Worldwide – Afghanistan is committed to equal employment opportunities and encourages applications from all qualified candidates, including women and persons with disabilities. Please note that applications received after the closing date will not be considered; only shortlisted candidates will be invited for the written test.
Organization Information
Islamic Relief Worldwide (IRW) is an international humanitarian relief organization with its headquarters in Birmingham, UK. It operates in Afghanistan with a long-standing presence and commitment to emergency relief and development projects.
Operation Assistant in Birmingham employer: karyab.org
Contact Detail:
karyab.org Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operation Assistant in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their mission. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experiences and how they align with the job requirements.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Operation Assistant in Birmingham
Some tips for your application 🫡
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Make sure to explain why you're passionate about the role and how your experience aligns with our needs. Keep it concise but impactful!
Tailor Your CV: Don’t just send the same CV for every application. Highlight relevant experience that matches the job description, especially in procurement and asset management. We want to see how you fit into our team!
Showcase Your Skills: Make sure to emphasise your communication skills and attention to detail. These are key competencies for the Operation Assistant role, so give us examples of how you've demonstrated these in past roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at karyab.org
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Operation Assistant. Familiarise yourself with procurement tasks, fleet management, and compliance reporting. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Relevant Experience
Highlight your previous experience in supply chain or logistics, especially if you've worked with humanitarian organisations. Be ready to discuss specific examples where you've successfully managed assets or supported procurement tasks, as this will demonstrate your capability for the job.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the organisation's values, team dynamics, and how they measure success in the role. This not only shows your interest but also helps you assess if the company aligns with your own values.
✨Demonstrate Your Soft Skills
As an Operation Assistant, communication and attention to detail are key. Be prepared to discuss how you've effectively communicated with team members and stakeholders in the past. Share examples that highlight your analytical thinking and ability to adapt to changing situations.
