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- Tasks: Support supply chain operations and after-sales activities with various administrative tasks.
- Company: Join KARL STORZ, a leading family-run medical equipment supplier since 1945.
- Benefits: Enjoy private healthcare, pension scheme, and 34 days holiday.
- Why this job: Gain practical experience while working towards a Level 3 qualification in a supportive environment.
- Qualifications: 3 A Levels or equivalent; GCSEs in English and Maths preferred.
- Other info: Office-based role with opportunities for personal and professional growth.
At KARL STORZ, we believe in not just creating jobs but building careers. As a family-run company, we understand the value of long-term relationships and actively work on promoting them. When YOU grow, we grow. Get to know us and join our team as a Business Administration Apprentice.
We are looking for a motivated individual to join us as a Business Administration Apprentice. In this role, you will support our supply chain operations and after-sales activities by completing a range of administrative tasks. You will gain practical experience while working towards a Level 3 Business Administration qualification.
Your responsibilities will include:
- Providing administrative support to the sales, operations, and after-sales service teams to ensure smooth daily operations.
- Assisting with document creation, data entry, and maintaining accurate records using company systems.
- Handling phone calls and email enquiries, taking messages where appropriate, and communicating clearly with both internal and external stakeholders.
- Carrying out reception duties, including greeting visitors, managing incoming calls, and ensuring customer requirements are addressed professionally and efficiently.
- Preparing and processing quotations and customer sales orders for products, service, repair, and maintenance contracts, liaising with customers and internal departments.
- Raising purchase orders, communicating with suppliers and manufacturers, and managing related documentation.
- Supporting inventory management, including receipting, inspection, storage, picking, and stock tracking.
- Coordinating logistics activities, such as booking and tracking domestic courier collections, deliveries, and international shipments.
- Assisting in managing customer feedback and complaints, ensuring all are recorded, reviewed, and appropriately actioned.
- Booking meeting rooms, helping organise meetings (including Microsoft Teams), and taking meeting minutes and follow-up actions when required.
- Sharing suggestions to improve business processes and contributing ideas to enhance efficiency.
- Helping identify and document business risks, and assisting in updating procedures and work instructions in line with ISO 13485 and ISO 14001 standards.
- Gaining an understanding of wider business functions such as Facilities, Health & Safety, IT, HR, Quality Assurance, Sustainability, and Regulatory Compliance.
- Uploading documents to the intranet and supporting internal communications.
- Maintaining a learning log and completing coursework, including a final apprenticeship project demonstrating understanding of the company, its services, and stakeholders.
- Carrying out other ad hoc tasks as requested by your manager to support business needs.
Qualifications and Experience:
- 3 A Levels or equivalent is desirable
- GCSE Grades 9-4 (A*-C) in English Language and Maths
Skills:
- Thinking logically, willing to self-learn and research, and taking a creative approach to problem solving.
- Enjoying collaborating with others to find innovative solutions and having good interpersonal and communication skills.
- Appreciating and encouraging diversity to bring a broad range of ideas to projects and problem solving.
- Communicating openly, sharing thoughts, opinions, and ideas with the team, and considering others' input.
- Being organized, and having excellent time management skills.
- Working independently, safely, and responsibly.
- Having clear spoken and written English.
- Having strong numerical skills.
- Taking ownership of challenges and ideas, and seeking to develop your ability to suggest, drive, and lead change.
- Being adaptable to change and remaining flexible in new circumstances, policies, and teams.
- Awareness of shared goals and teamwork skills to meet deadlines and deliver outcomes.
- Proactively assisting others when needed.
- Injecting enjoyment into work life.
- IT skills including proficiency with Microsoft Office Suite.
KARL STORZ offers an excellent remuneration package including Private Healthcare, Pension Scheme, Critical Illness, and Life Assurance.
Job Types: Apprenticeship
Pay: £22,500 per year
Schedule: 8 hour shift Monday- Friday
Work Location: Office based
34 days holiday (inclusive of public holidays)
Private Medical
Medical cash back scheme
Company sick pay
Life Assurance
Critical illness and income protection (service requirements apply)
Business Administration Apprentice employer: KARL STORZ SE & Co. KG
Contact Detail:
KARL STORZ SE & Co. KG Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administration Apprentice
✨Tip Number 1
Research KARL STORZ and their values thoroughly. Understanding their commitment to quality and innovation in medical equipment will help you align your answers during interviews and show that you're genuinely interested in the company.
✨Tip Number 2
Network with current or former employees of KARL STORZ on platforms like LinkedIn. They can provide valuable insights into the company culture and the specific skills that are highly valued, which can give you an edge in your application.
✨Tip Number 3
Prepare for potential interview questions by practising how you would handle various administrative tasks mentioned in the job description. Being able to discuss your approach to organisation, time management, and problem-solving will demonstrate your readiness for the role.
✨Tip Number 4
Showcase your IT skills, especially with Microsoft Office Suite, during any interactions with the company. You might even consider creating a simple presentation or document that highlights your proficiency, as this could set you apart from other candidates.
We think you need these skills to ace Business Administration Apprentice
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and qualifications required for the Business Administration Apprentice position. Tailor your application to highlight how your skills and experiences align with these requirements.
Craft a Strong CV: Create a CV that clearly outlines your educational background, relevant skills, and any previous experience. Emphasise your organisational skills, communication abilities, and any IT proficiency, particularly with Microsoft Office Suite.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific aspects of KARL STORZ that attract you, and explain how you can contribute to their team while growing your career in business administration.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the role.
How to prepare for a job interview at KARL STORZ SE & Co. KG
✨Research the Company
Before your interview, take some time to learn about KARL STORZ. Understand their history, values, and the products they offer. This will not only show your interest in the company but also help you tailor your answers to align with their mission.
✨Prepare for Common Questions
Think about the typical questions you might be asked during an apprenticeship interview, such as your strengths, weaknesses, and why you want to work in business administration. Practising your responses can help you feel more confident.
✨Showcase Your Skills
Highlight your organisational and communication skills during the interview. Provide examples of how you've successfully managed tasks or worked in a team, as these are crucial for the role of a Business Administration Apprentice.
✨Ask Thoughtful Questions
At the end of the interview, be prepared to ask insightful questions about the role, team dynamics, or company culture. This demonstrates your enthusiasm and helps you determine if the company is the right fit for you.
