Treasury & Payroll Assistant

Kara Healthcare is a quality care provider devoted to delivering first-class dementia, nursing and residential care within our homes. We believe our residents deserves choice, dignity, and independence. Follow our CEO Nitesh Somani or Kara Healthcare LinkedIn to find out more about us.

Are you organised, numerate and confident working with financial information?

Do you have experience in payroll, treasury or finance administration?

Are you someone who enjoys working with numbers, managing deadlines and ensuring financial processes are completed accurately and efficiently?

At Kara Healthcare, we're looking for a motivated and organised Treasury & Payroll Assistant to join our central Finance Team at our Support Centre in Leicester.

As a growing healthcare organisation operating across multiple care homes, an efficient and well-managed finance function is essential to supporting our colleagues and ensuring the smooth running of our services.

This is an important role within our central finance team, supporting the day-to-day treasury and payroll administration functions and helping ensure that payments, banking activities and payroll processes are managed accurately, securely and within agreed deadlines.

What You'll Be Doing

As a Treasury & Payroll Assistant, you will provide essential support across the organisation's treasury and payroll activities, working closely with the wider finance team, care home managers and colleagues across the business.

Treasury and Banking

• Supporting the day-to-day treasury and banking activities across the organisation.
• Assisting with the monitoring of bank balances and daily cash positions.
• Downloading, reviewing and maintaining daily bank statements and transaction information.
• Processing and monitoring banking transactions, ensuring payments and receipts are accurately recorded.
• Assisting with the preparation and processing of regular payment runs.
• Supporting the administration of bank transfers and intercompany payments.
• Assisting with bank reconciliations and investigating outstanding or unidentified transactions.
• Monitoring cash movements across the organisation and escalating any discrepancies or unusual transactions.
• Supporting the maintenance of accurate banking records and financial documentation.
• Liaising with banks and internal colleagues to resolve banking and payment queries.
• Ensuring appropriate authorisation procedures and financial controls are followed.
• Assisting with cash flow information and treasury reporting as required.

Payroll Administration

• Supporting the administration and processing of payroll across multiple care homes and departments.
• Collecting, checking and processing payroll information received from care homes and central departments.
• Assisting with the processing of new starters, leavers and employee changes.
• Checking and processing payroll amendments, including salary changes, working hours and other contractual adjustments.
• Supporting the administration of overtime, enhancements, allowances and other payroll-related payments.
• Ensuring payroll information is accurate, complete and submitted within agreed deadlines.
• Liaising with care home managers and administrators to resolve payroll queries and obtain missing information.
• Responding to payroll-related queries from colleagues in a professional and timely manner.
• Assisting with payroll reconciliations and checking payroll reports for discrepancies.
• Supporting the preparation and processing of payroll payments.
• Maintaining accurate and confidential payroll records.
• Ensuring payroll documentation is appropriately filed and maintained.

Wider Finance Support

• Assisting with bank and balance sheet reconciliations.
• Supporting month-end processes and financial reporting requirements.
• Assisting with the preparation of financial information and management reports.
• Maintaining accurate financial records and supporting documentation.
• Supporting internal and external audit requirements by providing relevant information and documentation.
• Working closely with colleagues across the finance team to ensure financial processes run efficiently.
• Identifying discrepancies and escalating potential issues appropriately.
• Supporting improvements to treasury, banking and payroll processes.
• Undertaking general finance administration and ad-hoc duties as required.

What We're Looking For

We're looking for someone who is reliable, organised and methodical, with good numerical skills and the ability to work accurately in a deadline-driven environment.

You'll ideally have:

• Previous experience in a payroll, treasury, finance or accounts administration role.
• An understanding of payroll processes and financial administration.
• Experience working with banking systems, payment processing or bank reconciliations would be advantageous.
• Good numerical and analytical skills.
• Strong attention to detail and a high level of accuracy.
• Good working knowledge of Microsoft Excel and general IT systems.
• Experience using payroll, accounting or finance systems.
• Strong organisational skills and the ability to manage competing priorities.
• The ability to work to strict deadlines, particularly around payroll processing and payment schedules.
• Good written and verbal communication skills.
• The confidence to communicate with care home managers, colleagues, banks and external contacts.
• The ability to handle sensitive and confidential financial and employee information.
• A proactive approach to problem-solving and resolving queries.
• The ability to work independently while also contributing positively to a wider finance team.

An AAT qualification, payroll qualification or willingness to work towards a relevant professional qualification would be advantageous.

Experience within healthcare, social care, care homes or a multi-site organisation would be beneficial but is not essential.

Why Join Kara Healthcare?

This is a fantastic opportunity to join a growing healthcare organisation and become an important part of its central Finance Team.

You'll work alongside an experienced finance team and gain exposure to both treasury and payroll operations within a multi-site healthcare organisation.

The role offers an opportunity to develop your knowledge of payroll administration, banking, cash management and wider financial processes while supporting the operational needs of our care homes and colleagues.

You'll have the opportunity to develop your skills, broaden your finance experience and build a long-term career within Kara Healthcare

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