Kara Healthcare is a quality care provider devoted to delivering first-class dementia, nursing, residential, and respire care to residents living in our homes. We believe our residents deserves choice, dignity, and independence. Follow our CEO Nitesh Somani or Kara Healthcare LinkedIn to find out more about us.
We are seeking an organised, proactive, and detail-oriented Maintenance and Procurement Administrator to support the smooth running of maintenance, purchasing, and supplier management across our care homes.
This is an important role in ensuring our homes remain safe, well-maintained, compliant, and adequately stocked, while delivering value for money and supporting high-quality care.
Key Responsibilities
Maintenance Coordination
- Log, prioritise, and monitor maintenance requests across multiple care homes.
- Arrange repairs, servicing, inspections, and planned maintenance.
- Liaise with care home managers, contractors, and maintenance teams to track progress and resolve issues.
- Maintain accurate maintenance logs, asset registers, service records, and compliance documentation.
- Escalate urgent repairs, safety concerns, and overdue work.
Procurement and Stock Control
- Process purchase requests and orders in line with company procedures and approval limits.
- Obtain and compare supplier quotations, monitor deliveries, and follow up outstanding orders.
- Maintain purchasing, supplier, and inventory records.
- Monitor stock levels and coordinate replenishment to prevent shortages and reduce waste.
- Identify cost-saving opportunities while maintaining quality and safety standards.
Compliance and Finance
- Maintain records of inspections, servicing, contractor documentation, and completed works.
- Monitor statutory inspection schedules and flag overdue actions or documentation.
- Check supplier invoices against orders and completed work, resolving discrepancies with suppliers and finance.
- Support budget monitoring, expenditure reporting, audits, and compliance with financial controls.
Communication and Administration
- Act as a key contact for maintenance and procurement enquiries.
- Build effective relationships with care home teams, suppliers, contractors, and finance colleagues.
- Provide timely updates, maintain accurate records, and support reports and improvement projects.
About You
You will be a reliable, organised administrator with excellent attention to detail, strong communication skills, and the ability to manage competing priorities.
You will ideally have:
- Experience in administration, procurement, purchasing, maintenance coordination, or facilities management.
- Good IT skills, including Microsoft Outlook, Word, and Excel.
- Experience with purchase orders, quotations, invoices, suppliers, or stock control.
- Strong record-keeping, organisational, and problem-solving skills.Li>
- The ability to work independently and as part of a team.
- An understanding of confidentiality, financial controls, health and safety, and compliance.
- Flexibility to support multiple sites and changing operational needs.
Experience in healthcare, residential care, or another regulated environment is advantageous but not essential.
Qualifications:
GCSEs or equivalent, including English and Maths, are desirable. Relevant qualifications or experience in administration, procurement, supply chain, facilities management, or finance systems would be beneficial.
Key Performance Expectations
Success in this role will be measured by the timely coordination of maintenance, accurate processing of orders and invoices, effective stock and supplier management, complete compliance records, adherence to budgets and procedures, and positive working relationships.
What We Offer
- A competitive salary and benefits package, depending on experience.
- Training, development, and career progression opportunities.
- Experience across healthcare estates, facilities management, and procurement.
- A supportive, collaborative working environment.
- The opportunity to make a meaningful contribution to the safety and quality of our care homes.
Why Join Kara Healthcare?
Your work will help ensure our care homes are safe, comfortable, well-maintained, and properly equipped. By coordinating repairs, managing supplies, and maintaining accurate records, you will support our teams in delivering safe, compassionate, and high-quality care to residents.
#J-18808-Ljbffr
Maintenance and Procurement Administrator in Leicester employer: Kara Healthcare
Kara Healthcare is an exceptional employer that prioritises the well-being of both its residents and staff, fostering a supportive and collaborative work environment. With a commitment to ongoing professional development and career progression, employees are empowered to grow and excel in their roles while delivering outstanding care. Located in a vibrant community, our care home offers a unique opportunity to make a meaningful impact in the lives of those we serve, all while being part of a dedicated team that values compassion and excellence.
