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- Tasks: Support senior executives by managing schedules, travel, and communications.
- Company: Join a dynamic company where your organisational skills shine.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Why this job: Be the backbone of leadership and make a real impact in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant with strong communication and multitasking skills.
- Other info: Thriving workplace with a focus on discretion and confidentiality.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised, proactive, and discreet Executive Assistant to support senior members of our Executive Committee. The Executive Assistant will work closely as a trusted partner with leadership to ensure smooth operations, assist in decision making and support in the management of key projects. The role demands a high degree of discretion, business acumen and the ability to prioritise in a fast-paced environment. An EA’s primary objective is to act as a gatekeeper and co-ordinator for the executive, making this role essential to the executive’s and the company’s overall success. This role requires exceptional communication skills, impeccable attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.
Key Responsibilities:
- Manage complex calendars, including scheduling, prioritisation, and resolving conflicts for your C-suite leaders.
- Organise complex travel logistics, visas and itineraries, seeking support and guidance where needed from other stakeholders.
- Provide high-level administrative support, including meeting coordination, travel planning, and expense reporting.
- Screen and be responsive to emails/texts/phone calls, with contact outside normal business hours when required.
- Acting as the primary liaison between the C-suite and internal/external stakeholders, managing high volume and sensitive communication.
- Prepare, review, and manage highly confidential documents, reports, and presentations.
- Coordinate and support key executive meetings, including agenda preparation, minutes, and follow-ups.
- Manage communication on behalf of the executive, including emails, calls, and written correspondence.
- Track and assist with ongoing projects and initiatives, ensuring deadlines and deliverables are met.
- Anticipate the needs of the executive and proactively address potential issues.
- Maintain strict discretion and confidentiality regarding highly sensitive company, financial and personal information.
- Complete adhoc projects as assigned – such as personal events and/or family needs.
Required:
- Extensive experience as an Executive Assistant supporting C-level or senior executives in fast paced or corporate environments.
- Proven ability to manage complex calendars, travel logistics, and confidential information.
- Strong organizational and time management skills with the ability to prioritise effectively.
- Exceptional written and verbal communication skills.
- Superior multitasking and organisational abilities.
- The ability to anticipate needs and make decisions without constant supervision.
- Forward thinking and comfortable working in periods of constant change.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Teams, Slack).
- Professional demeanour with a high degree of discretion and emotional intelligence.
- Ability to function well in a high paced environment, performing additional duties as assigned by leadership and executives.
Executive Assistant in London employer: Kantar Media
Contact Detail:
Kantar Media Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its executives, and be ready to discuss how your skills align with their needs. Practise common interview questions and prepare some thoughtful questions to ask them too.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed complex calendars or handled sensitive information. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're genuinely interested in joining our team. Don't miss out on the chance to land that dream job!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with managing complex calendars and travel logistics, as well as your ability to handle confidential information. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive approach and discretion. Share specific examples of how you've supported senior executives in the past, and let us know why you're excited about joining StudySmarter.
Show Off Your Communication Skills: As an Executive Assistant, communication is key. Make sure your written application is clear, concise, and free of errors. This is your opportunity to demonstrate your exceptional written skills, so take your time and proofread before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly. Plus, it shows you're keen on joining the StudySmarter team!
How to prepare for a job interview at Kantar Media
✨Know Your Executive Inside Out
Before the interview, research the executives you'll be supporting. Understand their roles, priorities, and any recent company news. This will help you demonstrate your proactive approach and ability to anticipate their needs.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed complex calendars or travel logistics in the past. Be ready to discuss specific tools or methods you use to stay organised, as this is crucial for the role of an Executive Assistant.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key, think of scenarios where you've handled sensitive information. Share how you maintained discretion while ensuring smooth operations, which will highlight your suitability for the role.
✨Practice Your Communication Skills
As an EA, you'll need exceptional communication skills. Prepare to articulate your thoughts clearly and concisely during the interview. Consider role-playing with a friend to practice responding to potential questions about managing high-volume communications.