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- Tasks: Support senior management with organisational and administrative tasks in a dynamic environment.
- Company: Join Passion Pictures, a creative powerhouse in central London.
- Benefits: Competitive salary, vibrant office culture, and opportunities for personal growth.
- Why this job: Be the backbone of the executive team and make a real difference every day.
- Qualifications: 2+ years in a similar role, excellent communication, and multitasking skills.
- Other info: Perfect for dog lovers and those who thrive in fast-paced settings.
The predicted salary is between 30000 - 35000 £ per year.
We are recruiting for an Executive Team Assistant on behalf of our client, Passion Pictures to join the team and support their senior management. The Executive Team Assistant will be based in the UK Head Office, in central London, responsible for providing day-to-day comprehensive organisational and administrative support to the Founder, and other members of executive management at their direction, liaising with colleagues in all departments of the company on their behalf.
Key Responsibilities
- Manage the Founder’s personal and professional diary, including scheduling meetings, calls, and personal appointments.
- Set reminders and track upcoming commitments to ensure the Founder stays on schedule.
- Coordinate access to and requests for the Founder’s office.
- Attend meetings to take notes, prepare minutes, and distribute them to participants.
- Prepare materials for meetings and events, including consolidating documents and assisting with presentation creation.
- Handle correspondence, including answering calls, emails, and letters on behalf of the Founder.
- Liaise with external parties such as clients, partners, and collaborators.
- Manage all travel logistics (visas, flights, hotels, itineraries) for the Founder and senior team, including festival travel support.
- Provide office‑based support, including arranging refreshments and completing lunch runs as needed.
- Support administrative and financial processes, including expense tracking, invoice sourcing, and working with accounts on executive expense cards.
- Provide personal executive assistance, ensuring personal preferences are met and handling errands such as dog‑walking and home maintenance support (including visits to London and Sussex).
- Maintain personal storage logs and organise the Founder’s personal items.
- Assist with event planning and execution, including team showcases, internal events, client entertainment, and industry festival coordination.
- Support office operations, fulfilling duties related to fire marshal / first aider responsibilities, key holding, and preparing staff handover documents during absences.
Requirements
- Minimum of 2 years’ experience in a similar role.
- Excellent communication and interpersonal skills.
- Ability to multitask, prioritise effectively, and excellent attention to detail.
- An understanding of Mac & PC operating systems is desirable.
- Experience working on Microsoft 365 platforms (Core Apps: Outlook, Excel, Word, PowerPoint, Planner) in addition to creative tool platforms (Canva and Photoshop).
- Driving License (Desirable).
- Likes dogs / small pets (Desirable).
Annual salary of up to £30,000 - £35,000 depending on experience.
Executive Team Assistant employer: KaneHR
Contact Detail:
KaneHR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Team Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Team Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show that you understand their values and how you can support the Founder and senior management effectively. We want to see your enthusiasm!
✨Tip Number 3
Practice your communication skills! As an Executive Team Assistant, you'll need to liaise with various departments and external parties. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Team Assistant role. Highlight your experience in managing diaries, coordinating meetings, and any relevant administrative skills that match what we're looking for.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your passion for supporting senior management and how your skills align with the responsibilities outlined in the job description.
Show Off Your Communication Skills: Since this role involves liaising with various departments and external parties, make sure to showcase your excellent communication skills in your application. Use clear and concise language to demonstrate your ability to convey information effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at KaneHR
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Team Assistant. Familiarise yourself with managing diaries, coordinating meetings, and handling correspondence. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple tasks in previous roles. Highlight your ability to prioritise effectively and maintain attention to detail, as these are crucial skills for supporting senior management.
✨Familiarise Yourself with Tech Tools
Since the job requires proficiency in Microsoft 365 and creative tools like Canva and Photoshop, brush up on these platforms before your interview. You might even want to mention any relevant projects where you've used these tools to impress your interviewers.
✨Be Personable and Engaging
As you'll be liaising with various stakeholders, it's important to showcase your excellent communication and interpersonal skills. Be friendly and approachable during the interview, and don't hesitate to share a bit about your personal interests, especially if you like dogs or small pets!