At a Glance
- Tasks: Support the Director with admin tasks, meetings, and event organisation.
- Company: Join a friendly non-profit in Portsmouth focused on community rejuvenation.
- Benefits: Enjoy a pension scheme and up to 25 days holiday.
- Other info: Part-time role, 2-3 days a week, with some travel required.
- Why this job: Be part of a mission-driven team making a real impact in the community.
- Qualifications: IT skills and ability to manage administrative tasks are essential.
The predicted salary is between 20800 - 24000 £ per year.
Our client is a non-profit organisation operating in Portsmouth, Hampshire. They are seeking a friendly and organised Executive Assistant to join and support their team. This role will support a key central team within the organisation, helping to fulfil their vision and implementing their strategy of rejuvenation.
Our client is looking for an individual who can bring efficient and cheerful administrative organisation and support to the Director, overseeing this specific part of the organisation and beyond into the wider team.
Role Responsibilities:- Provide administrative services.
- Organise diary, meetings, emails and other correspondence; reply to correspondence and telephone messages on behalf of the Director.
- Provide administrative services for the Director and the wider team: arranging meetings, assisting with the preparation of papers, taking and producing minutes and writing up notes as required.
- Participate in the planning and implementation of the team’s work programme.
- Book, publicise and organise training events, including making practical arrangements for conferences and training courses and providing support for the team during training events.
- Ensure the provision of hospitality for visitors.
- Establish and maintain appropriate databases for training.
- Oversee and complete administration for readers and other licensed lay ministries including preparation of new licenses, relicensing, DBS checking and safeguarding administration.
- Maintain the list of contacts and associated administrative paperwork, safeguarding checks and database.
- Recognised qualification (or demonstrable competence) in IT skills, including managing emails, word-processing, producing publicity materials, spreadsheet creation and editing, PowerPoint presentations, and database creation and management.
- Ability to work on own initiative in the design and delivery of administrative procedures.
- Ability to manage and prioritise administrative work and maintain financial records.
- Ability to work confidentially within a complex and sensitive framework of relationships.
- Ability to be flexible and work under pressure.
- Ability to publicise and organise training conferences and events, and to assist with support during events.
- Ability and commitment to work flexibly, cheerfully and collaboratively with colleagues.
- Ability to take responsibility for the organisation of administration and hospitality.
- Ability to respect confidentiality and discretion where required.
- Willingness to travel to occasional off-site meetings and training events, and to be flexible with working days to support training.
Salary: £26,000-£30,000 (FTE), dependant on experience.
Location: Office based in Portsmouth. Role involves some travel to occasional off-site meetings and training events.
Benefits: Pension scheme; up to 25 days holiday (dependant on weekly hours).
Executive Assistant in Portsmouth employer: KaneHR
KaneHR is an exceptional employer located in Portsmouth, offering a supportive and collaborative work environment within a non-profit organisation. Employees benefit from a flexible part-time schedule, generous holiday allowance, and opportunities for professional growth while contributing to meaningful community initiatives. The culture promotes teamwork and respect, making it an ideal place for those seeking a rewarding administrative role.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Portsmouth
✨Tip Number 1
Familiarise yourself with the specific administrative tools and software mentioned in the job description. Being proficient in managing emails, word processing, and creating databases will give you a significant edge during the interview.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or events in the past. This will demonstrate your ability to handle the responsibilities of the Executive Assistant role effectively.
✨Tip Number 3
Research the non-profit sector and the specific organisation you're applying to. Understanding their mission and values will help you align your answers during the interview and show that you're genuinely interested in contributing to their goals.
✨Tip Number 4
Prepare thoughtful questions to ask during the interview about the team dynamics and the specific challenges they face. This not only shows your interest but also helps you assess if the role is the right fit for you.
We think you need these skills to ace Executive Assistant in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Executive Assistant role. Emphasise your organisational skills, ability to manage correspondence, and any experience in supporting senior management.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention specific examples of how your skills and experiences make you a great fit for supporting the Director and the wider team.
Highlight IT Proficiency:Since the role requires strong IT skills, be sure to mention your proficiency in managing emails, word processing, and creating databases. Provide examples of how you've used these skills in previous roles.
Showcase Teamwork and Flexibility:In your application, highlight your ability to work collaboratively and flexibly. Share examples of how you've successfully worked in a team environment and adapted to changing priorities or pressures.
How to prepare for a job interview at KaneHR
✨Show Your Organisational Skills
As an Executive Assistant, your ability to organise is crucial. Be prepared to discuss specific examples of how you've managed diaries, meetings, and correspondence in the past. Highlight any tools or methods you use to stay organised.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. During the interview, showcase your ability to communicate clearly and professionally. You might want to prepare a brief example of how you've handled correspondence or taken minutes in previous roles.
✨Emphasise Your Flexibility
The job requires flexibility and the ability to work under pressure. Be ready to share instances where you've adapted to changing circumstances or managed multiple tasks simultaneously, especially during busy periods.
✨Research the Organisation
Understanding the non-profit sector and the specific mission of KaneHR will set you apart. Familiarise yourself with their goals and values, and be prepared to discuss how your skills align with their vision for rejuvenation.
