HR Assistant

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

About the Role

The HR Assistant delivers a range of operational HR activities across the employee lifecycle, ensuring people processes, HR systems, records and documentation are managed accurately, efficiently and consistently. The role is responsible for coordinating onboarding activities, maintaining employee records, supporting payroll, employee relations and learning and development administration, and providing a responsive first-line HR service to employees and managers.

KEY RESPONSIBILITIES

• HR Administration, Systems and Compliance
  • Manage and maintain accurate and up to date employee records across the HR system and other relevant files, including employee lifecycle changes, absence records and contractual information, ensuring data is processed in a timely and accurate manner to support payroll, compliance and management reporting requirements.
  • As a key user for the HR system identifying opportunities for process improvement.
  • Ensuring full compliance with GDPR in relation to the handling of all records and personal information within the department.
  • Completion of annual Fair Employment return for submission to HR Manager for review.
  • Preparation of data for and production of reports and metrics for the People and Culture team and manager meetings on a weekly and monthly basis.
  • Provide administrative support across employee lifecycle and employee relations processes, including arranging meetings, preparing documentation and taking minutes where required.
• Recruitment, Onboarding & Employee Experience
  • Deliver and coordinate onboarding and induction activities for new employees including ensuring the Company induction information is up to date and accurate.
  • Assist with the offboarding process, ensuring a smooth and professional experience for departing colleagues including coordinating and conducting exit interviews as and when required.
  • Support employee engagement and retention through conducting new hire check-in meetings and assisting with quarterly meetings as well as helping to implement agreed actions.
  • Assist with recruitment administration as and when required.
• Payroll, Benefits & Time Management
  • Monitor clock card completion on the time and attendance system and follow up with line managers where information is missing or incomplete thus supporting timely and accurate payroll processing.
  • Set up new employees on the time and attendance system when required to do so.
  • Support the preparation of monthly payrolls by processing payroll and benefits changes, maintaining accurate payroll-related records and ensuring information is submitted accurately and within agreed deadlines.
  • Administration of employee benefits including the Company health cash plan.
• Employee Lifecycle & Learning Support
  • Organising training, recording and maintaining training records and monitoring learning completion for all employees.
  • Supporting absence, probation, performance management and employee relations processes through accurate administration and effective coordination, ensuring actions are tracked and followed up in a timely manner with employees and managers.
• HR Service and Team Support
  • Act as a first point of contact for the HR Department for employee and manager queries and escalate matters to the HR Manager when necessary.
  • Provide guidance within policy parameters and seek advice from the HR Manager when necessary.
  • Coordinate the HR Managers diary for meetings.
  • Support the wider People & Culture team with projects and general ad hoc administration support, e.g. publishing new or updated policies to the relevant locations and producing tailored HR reports.
  • Oversee the Company uniform range and ordering process.

QUALIFICATIONS

Essential CIPD Level 3 (have or be working towards).

Desirable 3rd level Education in an HR, business or related discipline.

EXPERIENCE & KNOWLEDGE

Essential At least one years experience in a similar role within a busy HR department. Experience in using HR systems and MS Office.

ABILITIES & SKILLS

Essential Strong administration and organisational skills, underpinned by excellent attention to detail. Effective time management skills with the ability to manage competing priorities and meet deadlines. Ability to handle confidential information with discretion and handle matters with tact and diplomacy. Excellent interpersonal and strong communication skills, both written and verbal. Flexibility approach to work and a willingness to learn. Ability to work collaboratively across teams, as part of a team and work on own initiative. IT literate and proficient in the use of MS office.

COMPANY BENEFITS

• Cash Health Plan to include Employee Assistance Programme
• 4 x Salary Death in Service cover
• Auto Enrolment Company Pension scheme (Salary Sacrifice)
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service
• Enhanced maternity & paternity benefits
• Paid professional subscriptions
• Variety of employee discounts
• Cycle to Work Scheme
• Branded clothing
• Active Social and Wellbeing Committees
• Annual Health Checks
• Full use of onsite state of the art gym
• Awards for long service
• Additional annual leave based on length of service
• Training and development opportunities.

This role provides broad exposure across the employee lifecycle and offers opportunities to develop HR knowledge, skills and experience. Kane is an Equal Opportunities Employer and is committed to providing a fair and inclusive workplace where everyone feels valued.