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- Tasks: Manage and maintain project documentation, ensuring compliance with quality standards.
- Company: Join KAEFER, a supportive and inclusive company focused on growth.
- Benefits: Full-time contract with opportunities for training and career advancement.
- Other info: Collaborative culture with a focus on promoting from within.
- Why this job: Make an impact in a dynamic environment while developing your skills.
- Qualifications: 2+ years in document control and proficiency in Microsoft Office & Adobe Acrobat.
The predicted salary is between 30000 - 40000 £ per year.
Contract type: 12 Month FTC (Maternity cover), Full-time
At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers.
We are looking for an experienced Document Controller to join our Document Control Department on a full time basis at our Hinkley Point C site in Bridgwater. The main purpose of the role is to operate and maintain the project document control function for KAEFER UK & Ireland on the Hinkley Point C site. The Document Controller will ensure all technical, administrative and safety documentation is captured, indexed, issued, revised and archived in accordance with project procedures, nuclear quality requirements and client standards.
How You Will Make An Impact
- Ensure proper version control of all project-related documentation in line with company and project procedures for receipt, storage, distribution, and archiving, using the internal Electronic Document Management System (Asite).
- Manage the receipt, storage, distribution, and archiving of all project documents, ensuring compliance with Client standards.
- Oversee the distribution of documentation to the Client in accordance with project requirements.
- Track and manage all project documents received from the Client, maintaining an up to date Master Document Register (MDR) or Controlled Document List (CDL).
- Provide regular progress updates to the Document Control Lead, ensuring deadlines and quality standards are met.
- Offer guidance on document control procedures and coach less experienced team members.
- Identify and elevate blockers or issues to the Document Control Lead to enable timely resolution of document submission concerns by client Document Controllers.
- Ensure on-site documentation is managed and archived in accordance with KAEFER UK & Ireland’s document control procedures.
- Contribute to process improvements by recommending and implementing enhancements to document management practices.
- Collaborate with KAEFER’s onsite Quality Team to amend LTQRs as required.
- Coordinate with KAEFER’s Package Managers to provide Work Acceptance Sheets (WAS) confirming room completion statistics.
- Meet weekly Document Control KPIs to support the smooth completion of documentation.
- Format documentation using Adobe Pro in line with Client requirements.
- Maintain accurate records of documentation status and report weekly to the Document Control Lead.
- Maintain version control and revision tracking for each document after amendments and upon submission to the ultimate Client for HPC.
- Assist the Document Control Lead with ad hoc administrative tasks.
What You Will Bring
- Computer literate, especially skilled in Microsoft Office & Adobe Acrobat (Essential)
- Ability to change priorities & deadlines with the demand of business or client need (Essential)
- Knowledge of various relevant industry standard Client documentation practices (Desirable)
- Experience of using an EDMS to submit documentation (Desirable)
- Experience in the control of documentation. 2+ years experience in a Document Control or role of similar nature (Essential)
- Strong communication skills with experience in engaging with third party/client (Desirable)
Document Controller in Bridgwater employer: Kaeferltd
Contact Detail:
Kaeferltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Bridgwater
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching KAEFER and understanding their values and culture. Tailor your responses to show how you align with their commitment to growth and development.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in document control and how it relates to the role at KAEFER.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Document Controller in Bridgwater
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control, version management, and any relevant software like Microsoft Office and Adobe Acrobat. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at KAEFER. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Showcase Your Communication Skills: Since strong communication is key in this role, make sure to demonstrate your ability to engage with clients and team members in your application. We love seeing examples of how you've successfully managed documentation and collaborated with others.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Kaeferltd
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and the specific requirements mentioned in the job description. Familiarise yourself with version control, archiving practices, and the Electronic Document Management System (EDMS) to show you’re ready to hit the ground running.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft Office and Adobe Acrobat, be prepared to discuss your experience with these tools. Maybe even bring examples of documents you've formatted or managed in the past to demonstrate your skills and attention to detail.
✨Communicate Clearly
Strong communication is key in this role, especially when liaising with clients and team members. Practice articulating your thoughts clearly and concisely, and think of examples where you’ve successfully communicated complex information in a straightforward way.
✨Be Ready for Problem-Solving
The job involves identifying and resolving issues related to document submissions. Prepare to discuss past experiences where you’ve tackled challenges head-on, and think about how you can contribute to process improvements at KAEFER.