At a Glance
- Tasks: Support the Group Data Protection Officer with administrative tasks and coordinate data protection initiatives.
- Company: Join K3 Capital Group, a dynamic Private Equity owned advisory firm with a global presence.
- Benefits: Enjoy a 12-month fixed-term contract with opportunities for growth and development.
- Other info: Training on GDPR and data protection certification support available.
- Why this job: Be part of a vital team ensuring data privacy in a fast-paced, regulated environment.
- Qualifications: 1+ years in admin or operations; familiarity with MS Office and SharePoint is a plus.
The predicted salary is between 30000 - 42000 £ per year.
Group Data Protection Operations Assistant
Reporting Line: Group Data Protection Office (GDPO)
Location: London / South or Manchester / Northwest
K3 Capital Group is a Private Equity owned Advisory and Professional Services organisation that provides a wide range of solutions to SME and Mid-market Corporate clients. The group consists of 20 businesses and has offices across the UK and in several International territories. The group is dynamic in nature and growing continually both organically and through acquisition.
Job Summary:
The Data Protection Operations Executive plays a vital administrative and coordination role within the Group Data Protection Office. Reporting to the Group Data Protection Officer (GDPO), this role supports the Group Data Protection Team to deliver its mandate the delivery and maintenance of the Group’s data protection framework. The ideal candidate will bring strong organisational skills, attention to detail, and a proactive approach to helping ensure smooth and efficient operation of data privacy initiatives across a global and regulated business environment.
Key Responsibilities:
Administrative Support
- Provide day-to-day administrative support to the Group Data Protection Officer, including if required diary management, meeting scheduling, and follow-up coordination.
- Assist in preparing reports, presentations, and documentation for internal stakeholders, committees, and regulatory purposes.
- Organise and maintain the Group Data Protection SharePoint site and documentation libraries.
Project & Documentation Coordination
- Records Management
- Understand and document how the business handles personal data across all different business areas, including HR, Customer Services, Marketing and Digital in order to effectively support records management activities.
- Supporting Privacy Champions across the business to ensure the Records of Processing is updated.
- Managing personal data risks and the remediation activity
- Track and coordinate status updates across ongoing data protection projects, including data mapping, policy updates, and training rollouts.
- Maintain records of processing activities (ROPA) and support updates as needed.
- Subject Access Requests
- Working with business areas across Quantuma to respond to requests in their business area.
- Develop templates and tools to improve the process and simplify our ways of working.
- Supporting specialist Privacy lawyers on complex requests.
- Proactive handling of data privacy issues and ensuring the right actions are delivered in a timely manner.
Policy & Process Maintenance
- Assist in formatting and circulating policies, procedures, and guidance documents.
- Support document version control and internal communications for policy updates.
- Help collate and monitor training completion data across the Group.
Monitoring & Reporting
- Monitor KPI\'s and effectiveness measures and controls.
- Carry out effectiveness testing on data protection processes.
- Delivering privacy-focussed audit’s across business areas.
- Support the logging and monitoring of data protection queries, incidents, and escalations.
- Prepare summary logs and dashboards on team activity for reporting to the GDPO or Risk leadership.
- Help coordinate responses to internal audit or assurance requests.
Stakeholder Coordination
- Act as a central triage point of contact for routine privacy-related queries and direct them to the appropriate team members.
- Support engagement with internal business units, especially during training campaigns, policy rollouts, or project implementations.
- Assist with logistics for training sessions, workshops, and internal awareness initiatives.
Training and Awareness
- Developing and delivering privacy-focussed online and face to face training and awareness to employees at all levels of the business.
- Work with business areas to understand their training needs.
- Develop engaging and innovative training materials and awareness campaigns.
Skills and Attributes for Success
- Highly organised, efficient with excellent attention to detail.
- Strong written and verbal communication skills.
- Comfortable working with confidential and sensitive data.
- Ability to manage multiple tasks and meet deadlines.
- Proactive, reliable, and eager to learn.
Qualifications & Experience:
- 1+ years of administrative, operations, compliance, or governance support experience.
- Familiarity with MS Office (Word, Excel, PowerPoint, Outlook) and SharePoint.
- Interest in privacy, risk management, or regulatory compliance (experience not required but beneficial).
Desirable Qualifications:
- Basic awareness of GDPR, PECR, or other privacy frameworks (training can be provided).
- Willingness to work toward a data protection certification such as IAPP Foundation or BCS/ISEB.
Registered address:
KBS House
5 Springfield Court
Summerfield Road
Bolton
BL3 2NT
Registered number: 06102618
A list of Directors is available for inspection at the registered address.
Group Data Protection Operations Assistant (12 months FTC) in Manchester employer: K3 Capital Group
K3 Capital Group is an exceptional employer, offering a dynamic work environment that fosters professional growth and development within the field of data protection. With a strong commitment to employee well-being, the company provides comprehensive training opportunities and a collaborative culture that encourages innovation and engagement. Located in vibrant cities like London and Manchester, employees benefit from a supportive atmosphere while contributing to meaningful projects that impact SMEs and mid-market corporate clients across the UK and internationally.
StudySmarter Expert Advice🤫
We think this is how you could land Group Data Protection Operations Assistant (12 months FTC) in Manchester
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like K3 Capital Group looking for candidates who are engaged and informed.
We think you need these skills to ace Group Data Protection Operations Assistant (12 months FTC) in Manchester
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at K3 Capital Group. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at K3 Capital Group
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with K3 Capital Group’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
